HomeMy WebLinkAboutPurchase - 2 BMW R1200 RT-P Motorcycles CITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVAL OF A REQUEST TO PURCHASE TWO NEW 2013
BMW R1200 RT-P MOTORCYCLES AND EMERGENCY
EQUIPMENT, FROM BMW MOTORCYCLES OF RIVERSIDE IN
THE AMOUNT OF $63,373.56.
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: November 14, 2013
Recommendation
By Minute Motion:
1. Approve the purchase of two new 2013 BMW R1200 RT-P motorcycles and
emergency equipment, from BMW Motorcycles of Riverside in the amount of
$63,373.56.
2. Appropriate $63,373.56 from Equipment Replacement Fund 530 for the purchase of
two (2) new 2013 BMW R1200 RT-P motorcycles.
Commission Recommendation
The Palm Desert Public Safety Commission recommended that the City Council approve
the purchase of this item when they approved the recommended FY 2013/14 Palm Desert
Police Department Budget.
Backaround
The Palm Desert Police Department's Motorcycle Enforcement Team is comprised of one
Sergeant and eight Motor Officers. The Sergeant and officers are each assigned a fully
outfitted police motorcycle. The Police Department has the following motor unit fleet:
YEAR & MAKE QUANTITY
2004 BMW Motorcycte Two(2)
(Units Being Replaeed)
2012 BMW Motorcycle Two (2)
2007 Honda Motc�rcycle One(1)
"Training Unit"
2007 Honda Motorcycle Two (2)
2009 Honda Motorcycle Three(3}
TOTAL MOTOR UNITS 10
Staff Report: BMW Police Motorcycle Purchase
November 14, 2013
Page 2 of 2
In 2012, the City Council approved the following police motorcycles replacement schedule:
FISCAL YEAR REPLACEMENT RECOMMENDATION
FY 2011/12 Repiac�d Two BMW Units`
FY 2013/14 Replace Two BMW Units
FY 2014/15-Therafter Reptace One Handa Unit pfyear
The City issued a Notice Inviting Sealed Bids for two new 2013 BMW R1200 RT-P
Motorcycles and emergency equipment. Two sealed bids were submitted to the City for this
purchase as indicated in the table below.
VENDOR BID
BMW Motarcycf�s of Riverside $63,3T3.�fi
Long Beach BMW Motorcycles $64,881.08
Please note the bid amount includes applicable taxes/fees, additional equipment, and labor
costs. In addition, the Police Department will have to apply graphics to each unit at a cost of
$175 per unit. This amount is not included in the sale price because it is provided by a
separate vendor. The warranty of each unit is 36 months or 60,000 miles. The Police
Department indicated that on average, each motor unit accumulates approximately 7,000
miles annually. Staff respectfully recommends the purchase of two 2013 BMW police
motorcycles from BMW Motorcycles of Riverside.
Fiscal Analvsis
Staff recommends the purchase of two new 2013 BMW R1200 RT-P motorcycles at a cost
of $63,373.56. Funds are available in the Equipment Replacement Fund 530 for FY
2013/14.
Submitted B : CITYCOUNCILA�I'ION
APPROVED DFNiED
RECEIVED OTHER
� MEET G D �
Steph n Y. Aryan, R' k Manager AYES: r r ��-
Reviewed By: NOES:
ABSENT:
ABSTAIN:
VERIFIED BY: ' �
Original on File with City 1 k's Office
Paul S. Gibson, Director of Finance
pr val•
J n M. Wohlmuth, City Manager
PRICE SHEET
PLEASE PROVIDE COST' BREAKDOWN AS LISTED BELOW
________..___----__._ .
YEAR & MODEl.: 2013 BMW R1200 RT-P UNlT PRICE QUANTiTY TOTAL
Motorcycle Base Price (taxable) 2 Each $ �� �� � ;
�8 G�yy. 3.� 3 ,2fsg,�G
Taxable BMVV Accessories 2 Each
3, y�i. z� �,9y�..,s-� �
Taxable Non-BMW Accessories 2 Each .�
�� �s- �S // 3S/�So
� Non-Taxable Materials (if applicable) �
---______
Non-Taxable Labor (if applicable) � � �
_-
Taxable Labor (if applicable) � �
�'�D`,fl�. '� '$ .Z/d D
Documentation/Transportation Fees (if any). � 2 Each ��
The City is exempt from DMV registration ���,.d� � � '
fees. $/1th/ �5�: C�iar�L 9��� v�
CA Tire Fee / 4 Each
.ro.,-f�z,�d/� �- �� 3,sv � ?, o d
_�__ .--_.._____. _ .___ __.
Other Applicable Fees (Specify)
r ,�'-"
__�____._e..._.._..____..
Sales Tax (must be calculated at 8% rate 2 Each �
for Riverside County even if your �� 3yG. �� �
jurisdiction's rate is different) � /i �093�gy
.�____._._____ ___,
Prompt Payment Discount or Incentives if
any. Please describe:
�I� N/,4.
TOTAL COST F.O.B. DESTINATION 3�G8 , 2 Each �O3 3�3•S�G
Lead Time: yS�/.O�wyg_
Years of Experience Outfitting Police Motorcycles: 3.S
8�� �d�'d/'(yG�<J l�' �C�(/lr$�11t flt�nr'li�n$ `j�t✓-� bN.�%' /d« / 7vPl�r(C
b%k�S.
In House: �or Outsource If outs�urced, name of vendor
� �ttioT� �i�li'4 kn�'i� �u�� 3U! ZD /� �� 4h� �OC3 �Jr a0/y
mod�i r�� ��� R�zdo RT�� �����f� 6,�� � �,�
.
PRICE SHEET
' PLEASE PROVIDE COST BREAKDOWN AS LISTED BELOW
YEAR 8� MODEL: 2013 BMW R1200 RT-P UNIT PRICE QUANTITY TOTAL
Motorcycle Base Price (taxable) �p tC��2.�.{� 2 Each � Cjdt�(8g
� �
Taxable BMW Accessories � 2 Each
► R�� � nC.�
Taxable Non-BMW Accessories 2 Each
Non-Taxable Materials (if applicable)
Non-Taxable Labor (if applicable)
Taxable Labor (if applicable)
Documentation/Transportation Fees (if any). 2 Each
The City is exempt from DMV registration �
fees. �� � �$'
CA Tire Fee � �„�- 4 Each � �0
. .
Other Applicable Fees (Specify)
�-----• •••--•• �---�
Sales Tax (must be calculated at 8% rate 2 Each
for Riverside County even if your ,Z y��. �p , / $'fl� Z,.o
jurisdiction's rate is different) t ��� '
Prompt Payment Discount or Incentives if
any. Please describe: r____,,,,
..�.—.•
TOTAL COST F.O.B. DESTINATION 32��3$' T J 2 Each � I ��g l ��
Lead Time: �-� � �s"� ?
Years of Experience Outfitting Police Motorcycles: �
In House: r or Outsource If outsourced, name of vendor