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HomeMy WebLinkAboutVendors - Parkview Cmplx and Henderson BldgsREQUEST: /XK CITY OF PALM DESERT STAFF REPORT FINANCE DEPARTMENT Streamline the use of vendors for the Finance Department and its oversight of Parkview and Henderson buildings by granting exception to bidding requirements and approving the Finance Department Various Vendors and Qualified Providers List for the period of October 1, 2013 through September 30, 2014 SUBMITTED BY: Paul S. Gibson, Finance Director DATE: October 12, 2013 CONTENTS: Finance Department Vendor and Provider List Recommendation By Minute Motion, that the City Council streamline the use of vendors for the Finance Department and its oversight of Parkview and Henderson buildings by granting exception to bidding requirements and approving the Finance Department Various Vendors and Qualified Providers List for the period of October 1, 2013 through September 30, 2014. Backqround The Finance Department utilizes a variety of vendors and services on a regular basis. The vendors and services listed are used because they offer immediate accessibility and/or discounted pricing, or they are the only local source. The approval of the list will simplify the process to purchase and acquire the services needed and will allow the City to save money and operate at a more efficient level. Of the 28 vendors, 26 are valley businesses. Security Signal Devices of Anaheim provide fire and burglary alarm monitoring for the Parkview and Henderson buildings. Changing to a local vendor would also require switching the hardware and installed monitoring equipment at an estimated cost of $50,000. First Choice of Ontario provides coffee and kitchen supplies for City Hall, the Visitor Center and Corporation Yard, and staff is not aware of any local vendors who supply the range of product at a competitive price. Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Staff Report Approval of Various Vendors and Qualified Providers List October 12, 2013 Page 20f2 Fiscal Analvsis There is no fiscal impact as a result of this action. Submitted By: Paul S. Gibson, Finance Director Approval: M. Wohlmuth, City Manager ITY COUNCILACTION APPROVED - DENIED RECEIVED .OTHER MEETING DATE AYES: �P�i<nnr� �eyr�,% 77L (i�r (Lf lLbCl(_K NOES• J ( it - ABSENT: 3h' P ABSTAIN: kl ? f1 VERIFIED BY: Original on File with City Clerk's O lice G:\Finance\Niamh Ortega\Staff Reports\SR - Qualified vendor list 1 00 1 13.docX Service Type Professional Professional Professional Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Repair/Maint Supplies Supplies Supplies Supplies Supplies FINANCE DEPARTMENT PARKVIEW HENDERSON BUILDINGS VARIOUS VENDORS AND QUALIFIED PROVIDERS LIST OCTOBER 1 - SEPTEMBER 30, 2013 Vendor Adept Communications Boyd & Associates Security Signal Devices (SSD) A-1 Window Tinting Best Signs Bradley Electric D & D Painting David Moore Communications Desert Air Conditioning Desert Fire Extinguisher Desert Signs & Graphics Dunphy's Extermapest, Inc Esser Heating & Air Conditioning Henry's Glass Co. J&W Carpets Lock Shop Magik Glass & Door Placencia Mirror & Glass Polar Barr Sign -A -Rama Valley Power Wash Western Exterminator WORKS Floor & Wall, The First Choice Office Max Printing Place, The Proforma Staples Location Thousand Palms, CA Palm Desert, CA Anaheim, CA Palm Desert, CA Palm Springs, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Palm Springs, CA Palm Springs, CA Indio, CA Cathedral City, CA Cathedral City, CA Bermuda Dunes, CA Palm Desert, CA Palm Desert, CA Palm Springs, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA La Quinta, CA Thousand Palms, CA Palm Springs, CA Ontario, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Description AV/Phone Alarms/Monitoring Alarm Window/Door Signage Electrical Painting Wiring, Communications HVAC Fire Extinguisher Signage Pest Control HVAC Window/Door Replace/Repair Carpet cleaning Lock repair Window/Door replace/repair Window Replace/Repair HVAC Signage Window washing Pest Control Carpet, floor and the Supplies Supplies Printing Printing Supplies