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HomeMy WebLinkAboutYouth Cmte - 09/09/2013 � � ����� PALM DESERT YOUTH COMMITTEE � � ��'� 1f'J d°�r, MINUTES � � �� �� (3 ��• � " MONDAY, SEPTEMBER 9, 2013 — 6:00 P.M. �� ADMINISTRATIVE CONFERENCE ROOM � 73-510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER Youth Committee Advisor Amy Lawrence convened the meeting at 6:03 p.m. II. ROLL CALL Members Present: Members Absent: Roman Bloch Victoria Delapaz Kaylie Chen Windy Chisem Michelle Dan Emily Goldstone Yung Kim Jessica Kozlak Andrew Mehta Zannie Murphy Cassidy Quilling Don Sandoval-Heglund Samantha Sandoval-Heglund Daniel Sanford Taylor Schmidman Alternates Present: Alternates Absent: Christie Chaplin Dylan Griego Cory Hutchinson Rachel Seiberg Josie Ygnatowiz Also Present: Jan Harnik, Mayor Rachelle Klassen, City Clerk CiTYCOUNCILACTiON Tony Bagato, Principal Planner APPROVF,D nI�.NTF.D Amy Lawrence, Youth Committee Advisor RECEIVED � � '� OTHER Patricia Dan Haley Schmidman MEETtNG DATF, - ��� Uriah Shaw AYrS:�i� - ° n � . . 1\TOE;�: �t�F_ �� ___ — III. ORAL COMMUNICATIONS A►�Sr;�T: ��- _�_. ABSTAfN: None VF,121F1[;U 13Y: �� � Original on File with City C(erk's O �ce MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 IV. PRESENTATIONS A. PRESENTATION by City Clerk Rachelle Klassen on the Ralph M. Brown Act and Parliamentary Procedure Palm Desert City Clerk Rachelle Klassen explained that Parliamentary Procedure is an organized manner of conducting meetings meant to assure that all members are heard and respected and that decisions are made without confusion. She went on to describe the Youth Committee's connection with open meeting laws, which in California are referred to as the Ralph M. Brown Act. She indicated that these laws serve to assure that all government business is kept public by requiring all meetings of official City Committees and Commissions to be posted and open to the public. Ms. Klassen stated that meetings cannot begin earlier than posted and that they cannot be held without a quorum present, which in the Youth Committee's case means that at least eight appointed members must be present to hold a meeting. She added that per open meeting laws, if more than eight appointed Youth Committee members congregate in the same place at the same time other than at a posted Youth Committee meeting, they are not permitted to discuss Committee business. She noted however that subcommittees are an exception as they bring information back to the Committee for discussion as a whole. Ms. Klassen encouraged anyone interested in seeing how meetings should be conducted to attend a City Council meeting. She also indicated that the City Council meetings can be viewed online or on television. At this point, Ms. Lawrence suspended the agenda and took up Section VI — New Business, items A and B. B. PRESENTATION by Principal Planner Tony Bagato on the City of Palm Desert's Citizens' Sustainability Committee Palm Desert Principal Planner Tony Bagato relayed that the City of Palm Desert has been actively involved with environmental issues since the 1980s and was one of the first cities in California to have a water efficient landscape ordinance. He indicated that in 2007, the City formed a Sustainability Plan in order to reduce its carbon footprint on the environment and enact policies and programs to create a better future for residents. He added that as part of this plan, the Citizens' Sustainability Committee was enacted and currently meets quarterly to discuss issues and make recommendations to City Council for consideration on items such as recycling, plastic bags, landscaping, and water conservation. Upon Mr. Bagato mentioning an opportunity for a Youth Committee member to serve as youth liaison on the Citizens' Sustainability Committee, Ms. Lawrence informed members that the next meeting would be held on Wednesday, November 6, at 2 p.m., and whoever volunteers for the position must be able to attend quarterly meetings during school hours and report back to the Youth Committee on items discussed. At this point, Ms. Lawrence suggested that Chair Andrew Mehta suspend the agenda and take up Section VI — New Business, Item C. 2 MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 V. APPROVAL OF MINUTES A. MINUTES of the May 7, 2013 Meeting Rec: Approve as presented. Upon Motion by Member Kaylie Chen, second by Member pon Sandoval-Heglund, and majority vote with Member Victoria Delapaz absent, the Minutes were approved as presented. VI. NEW BUSINESS A. APPOINTMENT of 2013/14 Youth Committee Chair Upon Ms. Lawrence's request for self nominations for the office of Committee Chair for 2013/14, members Andrew Mehta and Cassidy Quilling declared their candidacy and gave statements of qualification (Member Roman Bloch initially declared candidacy and then withdrew). Member Daniel Sanford moved, by Minute Motion, to appoint Member Mehta to the position of Youth Committee Chair for the 2013/14 year. Motion was seconded by Member Yung Kim and carried by majority vote with Member Delapaz absent. Due to confusion, the previous motion was withdrawn and restated. Member Daniel Sanford moved, by Minute Motion, to appoint Member Mehta to the position of Youth Committee Chair for the 2013/14 year. Motion was seconded by Member Yung Kim and carried by 8-6 vote with Member Delapaz absenf. Member Taylor Schmidman moved, by Minute Motion, to appoint Member Quilling to the position of Youth Committee Chair for the 2013/14 year. Motion was seconded by Member Windy Chisem and FAILED on a 5-9 vote with Member Delapaz absent. B. APPOINTMENT of 2013/14 Youth Committee Co-Chair Upon Ms. Lawrence's request for self nominations for the office of Committee Co-Chair for 2013/14, members Roman Bloch, Daniel Sanford, and Taylor Schmidman declared their candidacy and gave statements of qualification. Chair Mehta moved, by Minute Motion, to appoint Member Sanford to the position of Youth Committee Co-Chair for the 2013/14 year. Motion was seconded by Member Zannie Murphy and FAILED by lack of majority vote with Member Delapaz absent. Member Quilling moved, by Minute Motion, to appoint Member Schmidman to the position of Youth Committee Co-Chair for the 2013/14 3 MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 year. Motion was seconded by Member Emily Goldstone and carried by majority vote with Member Delapaz absent. At this point in the meeting, Ms. Lawrence passed the meeting on to Chair Mehta who resumed the agenda with Presentations, Item B. C. APPOINTMENT of Member to serve on the City of Palm Desert's Citizens' Sustainability Committee Upon Ms. Lawrence's request for volunteers to serve as youth representation on the City's Citizens' Sustainability Committee, members Cassidy Quilling and Michelle Dan expressed interest. Member Sanford moved, by Minute Motion, to appoint Member Quilling to serve as youth representation on the Citizens' Sustainability Committee. Motion was seconded by Member Bloch and carried by majority vote with Member Delapaz absent. Mayor Harnik indicated that a discussion on plastic bags would take place at the City Council meeting on Thursday, October 10, at 4 p.m. Both Mayor Harnik and Mr. Bagato invited Committee members to attend and learn more about the issue. Mr. Bagato noted that they will specifically be discussing how to move forward with the potential ban on plastic bags. At this point in the meeting, Chair Mehta resumed the order of the agenda. D. DISCUSSION of Proposed Activities for 2013/14 Ms. Lawrence reported that the only events the Youth Committee has un schedule so far this year are the Sister Cities Foundation's 9/11 Concert on Wednesday, September 11, the Palm Desert Golf Cart Parade on Sunday, October 27, and an anti-bullying presentation for Lincoln Elementary School on Thursday, December 12. She noted that Sister Cities liaisons Cassidy Quilling and Taylor Schmidman would provide information on the 9/11 Concert later in the meeting and that Katie with the Palm Desert Chamber of Commerce would be attending the October Youth Committee meeting to discuss participation with the Golf Cart Parade. Upon Member Sanford's mention that he and Chair Mehta would be interested in doing further research on the plastic bag issue, Mayor Harnik indicated that as the newly appointed youth liaison to the Citizens' Sustainability Committee, Member Quilling would most likely work on this project in her new position and report back to the Youth Committee as to any actions taken or requests for assistance. Ms. Lawrence indicated that both the youth/senior technology event and the car wash were successful last year. She suggested that discussion of proposed activities for the year be continued to the October meeting so that 4 , MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 members have time to consider ideas so that they can make specific suggestions. Member Quilling moved, by Minute Motion, to continue discussion of proposed activities for 2013/14 to the October 7, 2013, Youth Committee meeting. Motion was seconded by Member Sanford and carried by majority vote. E. APPOINTMENT of Member(s) to lead the Pledge of Allegiance and provide a brief update on Committee activities at the Palm Desert City Council Meeting on Thursday, September 26, 2013 Upon request for volunteers, Member Quilling indicated that she would be interested in attending this meeting to discuss the results of the car wash fundraiser held for Shelter from the Storm as well as the Sister Cities 9/11 Concert. Co-Chair Schmidman moved, by Minute Motion, to appoint Member Quilling to lead the Pledge of Allegiance and provide a brief update on Committee activities at the Palm Desert City Council Meeting on Thursday, September 26, 2013. Motion was seconded by Chair Mehta and carried by majority vote with Member Delapaz absent. VII. OLD BUSINESS None VIII. CONTINUED BUSINESS A. REPORT of Subcommittee Assignments 1. Update on Car Wash Fundraiser for Shelter From the Storm Member pon Sandoval-Heglund reported that the car wash held in May was a huge success and raised $770.00 for Shelter from the Storm. Ms. Lawrence thanked all of the members that participated with the event. 2. Anti-Bullying Campaign Update Member Murphy reported that the Subcommittee would be working to update the Power Point presentation so that it is suitable for elementary school students which will be the focus for this year. She relayed that she'd like to see the Subcommittee meet at least once a month and suggested that the Subcommittee have a standing meeting at 5 p.m. before each Youth Committee meeting so that they can move the project forward. Member Murphy indicated however, that the Subcommittee should meet prior to the October meeting so that they could discuss goals and how to move forward. She added that she would like to work with all of the elementary schools in Palm Desert, not 5 _ MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 just Lincoln. Ms. Lawrence agreed that working with all of the elementary schools would be good and suggested the Subcommittee look into working with the afterschool programs at each school. She noted that the presentation at Lincoln would take place on Thursday, December 12, as part of their civic engagement program and added that this presentation would take the place of the holiday party that the Youth Committee usually assists with due to a conflict with their annual holiday program for parents. Upon question as to if the Committee would need to fundraise at all for the anti-bully project, Ms. Lawrence indicated that anything needed for this project such as promotional items for the elementary school students like pencils, etc., can be purchased through the Youth Committee's budget. Ms. Lawrence reported that at Mayor Harnik's suggestion, a representative from Community Action Partnership would be attending the October Youth Committee meeting to provide information on their "Peer Mediation Program". Ms. Harnik conveyed that after learning about this program, she envisioned the Youth Committee possibly working to bring it in to the middle school. 3. Legislative Subcommittee Update Ms. Lawrence stated that she would remind the City's Risk Manager that the Youth Committee is still available to review legislation as requested. She added that it may be wise for the Subcommittee members to meet and discuss their mission and goals and to determine if they want to research and monitor legislation on their own and possibly bring items of interest to the City's Legislative Committee. Ms. Lawrence noted that she would post some potential meeting dates on the Facebook group page so that the Subcommittee members could meet to elect a new chair and co-chair and move the project forward. Member Bloch asked to be included on this Subcommittee. IX. REPORTS AND REMARKS A. COMMITTEE MEMBERS 1. Sister Cities Update Member Quilling reported that the Palm Desert Sister Cities Foundation would be holding their annual 9/11 Concert at the McCallum Theater on Wednesday, September 11, at 5:30 p.m. She indicated that the event is free to the public and that she, and members Andrew Mehta, Daniel Sanford, and Taylor Schmidman would be representing the Youth Committee at the event. 6 l MINUTES PALM DESERT YOUTH COMMITTEE SEPTEMBER 9, 2013 Member Quilling also noted that since she and Member Schmidman will be graduating at the end of the school year, they would need to find two Youth Committee members to take their place as liaisons on the Sister Cities Foundation Board. Ms. Lawrence suggested they speak with the Board to see when they would like to bring in the new members. 2. Strategic Plan Update Ms. Lawrence requested that members Cory Hutchinson and Josie Ygnatowiz who were appointed to work on the City's Strategic Plan provide an update on what occurred over the summer. Member Hutchinson noted that it has been an interesting experience so far and that he was appointed vice chair of the Arts and Culture Task Force and Member Ygnatowiz was appointed vice chair of the Parks and Recreation Task Force. He added that the Steering Committee would be meeting next week and that their goal for the next couple months is to apply skills and connections from their respective task forces. 3. Youth Committee Website Ms. Lawrence recommended that Chair Mehta and Member pon Sandoval-Heglund provide a presentation on the new website after they update it within the next few months. B. STAFF 1. Teen Cert Training Ms. Lawrence indicated that unfortunately the City was unable to get Teen Cert Training into the budget this year due to lack of someone qualified to teach the course. She stated however that she would continue to work with staff on this in hopes that funding and trainers will be available next fiscal year. Ms. Lawrence thanked all of the members that assist with various projects while serving on the Committee and requested that they inform her if they are unable to fulfill assignments they have been appointed to so that someone else can fill in. X. ADJOURNMENT Upon motion by Co-Chair Schmidman and second by Member Sanford, Chair Mehta adjourned the meeting at 7:01 p.m. Resp ully submi ed, Amy Lawren Recording Secretary 7