HomeMy WebLinkAboutC32770 - Rjct - Rebid City Facilities Fire-Security AlrmCITY OF PALM DESERT
PUBLIC WORKS
STAFF REPORT
Contract C32770
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REQUEST: REJECT PROPOSAL FOR CONTRACT NO. C32770 FOR THE
CITY FACILITIES FIRE AND SECURITY ALARM MONITORING
AND AUTHORIZE STAFF TO RE-ADVERTIZE THE CONTRACT
(PROJECT NO. 780-14)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: September 12, 2013
Recommendation
By Minute Motion:
1. Reject proposal from Desert Alarm, Inc., for the City Facilities Fire and
Security Alarm Monitoring (Project No. 780-14); and
2. Authorize staff to advertize two separate contracts, one for fire and
security alarm monitoring and one for armed response.
Background
The following City -owned facilities are currently monitored by two firms on a month to
month basis: City Hall, the Corporation Yard, and the Portola Community Center.
Therefore, staff solicited proposals to consolidate the fire and security alarm monitoring,
for the following reasons:
• Enter into updated contracts using current standards.
• Minimize contracts/service providers for the facilities.
• Add armed response.
• Standardize services.
• Solicit improvements to current systems for improved protection.
On May 22 and May 29, 2013, a Notice Inviting Proposals for City Facilities Fire and
Security Alarm Monitoring was advertized. No responses were received. Staff inquired
of companies that had expressed an interest in the proposal as to why they had decided
not to propose their services. After talking to several security firms, and consulting with
the City Attorney, staff modified the Request for Proposal.
Staff Report
Reject Proposal for C32770 for City Facilities Alarm Monitoring (Project No. 780-14)
Page 2 of 2
September 12, 2013
The project was re -advertised on June 29 and July 4, 2013. Proposals were due on
August 12, 2013. While several firms attended the pre -bid meeting, only one firm,
Desert Alarm, Inc., submitted a proposal. After reviewing the proposal, staff concluded
that the City would be better served by re-advertizing the contract.
Fiscal Analysis
Above the advertising cost, there is no fiscal impact associated with this action.
Prepared By:
Cora L. Gaugush
Capital Improvement Projects Technician
Depart n H-ad:
Mark ere nwood, .E
Direct • r i f Public Work
au S. Gibson, Director of Finance
Ap )roval:
ohn M. Wohlmuth, City Manager
(4-0-1CP
David Flint
Building Maintenance Supervisor
CITY COUNCILACTION
APPROVED ✓ DENIED
RECEIVED OTHER
MEETING DAT0/,3
AYES• C/1sf,r1, ,r'Tanner,1.*e)er-, f rni K
NOES: 1- f'7
ABSENT: N 1), r.
ABSTAIN. ,K I P
VERIFIED BY• i l)K/ra
Original on File with City Clerk's -alike
G:1PubWorks\Staff Reports 12013\September 12\03 Reject Proposal 780-14\SR Award C32770 Alarm Monitoring 780-14.docx