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Home My WebLink AboutC33050 - Janitorial Svcs PD Police Substn 73520 Contract No. C33050 CITY OF PALM DESERT r" �� OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: APPROVAL TO AWARD WURM'S JANITORIAL SERVICES, INC. (CORONA, CA) AN ANNUAL CONTRACT FOR MONTHLY JANITORIAL SERVICE, IN THE AMOUNT OF $13,356.84, FOR THE PALM DESERT POLICE SUBSTATION (73-520 FRED WARING DRIVE). SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: September 12, 2013 CONTENTS: Janitorial Services RFP Recommendation By Minute Motion, approve award of contract to Wurms Janitorial Services, Inc. for monthly janitorial service at the Palm Desert Police Substation (73-520 Fred Waring Drive) in the amount of$13,356.84 annually. Back�round Approximately two years ago, the Palm Desert Police Department relocated its headquarters to the new Sheriff Facility location at 73-705 Gerald Ford Drive. Due to cost constraints, the Police Department opted to maintain 911 dispatch operations at the previous facility, now substation, located at 73-520 Fred Waring Drive. The building totals 25,393 square feet, which includes a ground floor and a basement (approximately 6,366 square feet). However, the current area requiring janitorial services totals 11,555 square feet. The Riverside County Sherriff's Department also has the option to relocate other County personnel into this facility. The County and City entered into a lease agreement, and the City has responsibility for maintenance operations, which includes janitorial services. The county provides lease payments to the City calculated to cover maintenance operations and fair market lease. Janitorial maintenance services are currently provided by Wurm's Janitorial Services, Inc. The agreement with this vendor expired and the City Council approved an extension through August 1, 2013. Staff recently solicited bids for professional janitorial services and received three bids as indicated below. Vendor Amount Wurm's Janitori�f Services(Corona, GA) $1,113.07 Rogan Building Services, Inc. (Riverside, CA) $1,465.00 Premier Residentiai Services {Pa1m D�sert, CA) $1,777.17 Staff Report-Police Substation Janitorial Services September 12, 2013 Page 2 of 2 Staff recommends remaining with Wurm's Janitorial Services, Inc. who was the lowest bidder. Please note that staff has not received any major issues with this vendor. This vendor also has the necessary security clearance to operate in this high profile facility. Fiscal Analvsis Should the City Council concur with staff's recommendation, the annual costs of janitorial services at the police substation will be $13,356.84 ($1,113.07). Funds for this service are currently available in Sherriff Substation Maintenance Account No. 510-4195-495-3695. Submitted By: Stephe Y. , , Ri Manager CITY COUNCILACTION Reviewed by: APYROVF.D— ✓ DrKiF.D RECEIVED O'THE,R , MF�TING DATE — a-a0 3 AYES: � Paul S. Gibson, Director of Finance NOFS: _�.lr�n� ` AI3SI:NT: L�o/lt�_ ApprovaL• At3sT�IN: _N hr�p VrRIFIF,D E3Y: � Original on File with City Ctcrk' Office o M. Wohlmuth, City Manager ; C11Y 0 � PH � M DESER � ; �� 73-5 io F��r� Wnx►N� Dx1vE �. � ' ��'� �,� � Pnr�.M Des�;xr, Cnr.iF�x�v�A 9zz6o—a578 TBL: 760 34b-o6�� info<e>cityofpaimdrsert.org CITY OF PALM DESERT REQUEST FOR PROFESSIOPIAL JANITORIAL SERVICES The City of Palm Desert is soliciting bids for professional janitorial services to be provided at the Palm Desert Police Substation located at 73-520 Fred Waring Drive, Palm Desert, California. Said contract woutd be for a one-year period, September 1, 2013, through August 31, 2014. The referenced building totals 25,393 square feet, which includes a ground floor and a basement (approximately 6,366 square feet). Fiowever, the current area requiring janitorial services totals 11,555 square feet. Bidde�s should submit quotes on providing janitorial services five days per week (Monday through Friday) and include all equipment, materials, and supplies needed to complete, fill, and restock areas as noted in the Scope of Services below. Bidders must be insured, bonded, and be prepared to have emplovees who have securitv clearance or are able to pass securitv �iearance requirements as required by the County of Riverside for access to confidential County facilities. The foilowing is a basic outline of the services being required at this time. SCOPE OF SERVICES OFFICE AREAS Daily Service: 1. Empty all waste receptacles and replace liners as needed. 2. Vacuum all carpeted areas. 3. Dust mop and damp-mop all hard floor surfaces. 4. Dust all furniture and equipment. 5. Clean and polish aH bright metal surfaces. 6. Clean entrance doors of smears and fingerprints. 7. Check that all doors are secured upon completion of job. 8. Take all trash to trash bins. Weekly Service: 1. Dust all fixtures and picture frames. 2. Dust all A/C and heater vents. 3. Dust all windowsills and ledges. .. ��MIMIEDOMMf1(tEDIMER � Request for Janitorial Services Palm Desert Police Substation Bids Due 2 pm on Thursday, August 8, 2013 Page 2 Monthiy Service: 1. Perform all high dusting (door sashes, tops of partitions, moldings, etc.) 2. Wipe down alt window blinds. COMMON AREA RESTROOMS Daily Service: 1. Detail and clean all commodes, urinals, sinks, and faucets. 2. Refill all dispensers as needed. 3. Clean and polish afl chrome and stainless steel. 4. Clean and polish aA mirrors. 5. Spot clean all light switches, walls, etc. 6. Disinfect and wet-mop all hard floor surfaces. 7. Empty all trash and repiace liners as needed. 8. Wipe down all restroom partitions, doors, and trim. 9. Scale down any residue on porcelain or tile surfaces. KITCHEN AREAS Daily Service: 1. Clean counter tops. 2. Polish alJ bright metal. 3. Empty all trash and replace liners as needed. 4. Sweep and wet-mop kitchen and cafeteria floors. 5. Remove trash/debris from tables and clean table surfaces. For questions, please contact: Stephen Y. Aryan, Risk Manager City of Palm Desert (760) 346-0611, Ext. 326 � , . "��'��Sf,�U�. 3 a�+ l�r�#9"tt_i€ " , � � ._.'�_ �.�._._,.:___�_ ..___�.... ..� _.._ .� BIDS MUST BE SUBMITTED TO THE ATTENTION OF STEPHEN Y. ARYAN, PALM DESERT CITY HALL, 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 NO LATER THAN 3:0� P.M. ON THURSDAY. AUGUST 8, 2013. CItY Of PBtM DESERi �i.ni7°n�x�Ea ux ptcrn w verex a} �'� �..�� "�`i?, i• w.. � �' CITY OF PALM DESERT CALIFORNIA ADDENDUM NO. 1 REQUEST FOR PROFESSIONAL JAPi1TORIAL SERViCES PALM DESERT POLICE SUBSTATION ISSUED July 3Q, 2013 TEP N . ARYAN RIS ANAGER IMPORTANT NOTE: R PT OF THIS ADDENDUM MUST BE ACKNOWLE�GED IN CONTRACTOR'S PROPOSAL This addendum changes the foliowi� items for the project bid documents for the above referenced project: Page one of the RFP: Bidders shouid submit quotes on providing janitorial services five days per week (Monday through Friday) and include all equipment� materials, and supplies needed to comptete, flti, and restock areas as noted in the Scope of Services below. Thls inventav lncludes but 1s not limlted to. all trash ba�rs. paper towel�, tollet t�a�e�: �eat covers, hand soan. etc. Page two of the RFP: S A BIDS MUST BE S�IBMITTED TO THE ATfENTION OF STEPHEN Y. ARYAN, PALM DESERT CITY HALL, 73510 FRED WARING �RIVE, PALM DESERT, CA 92264 NQ LATER TI�,AW 3:00 P.M. ON THURSDAY. A��UST 8, 2 7 . P N FRONT TH NVE E: EAL D R �UE�T �'DR PROFESSfONA� JANtT�?R/AL SFRV►CES fPALM DFSERT PQUCf SUBSTATION). DO N TO OPEN W�ITH REGUI�IR MAIt