HomeMy WebLinkAboutRes 2013-55 - Amnd FY 2012-2013 Budget CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
Request: Adopt Resolution No. 2013- 55 authorizing the fiscal year budget
amendment to provide transfer, appropriation and estimated revenues of
unobligated funds from the fire fund, capital project reserve fund, retiree
health fund and the general fund as of June 30, 2013
Date: September 12, 2013
Contents: Resolution No. 2013- 55
Recommendation
Waive further reading and adopt Resolution No. 2013- 55 .
Executive Summary
Due to Transient Occupancy Tax increase over budget by $700,000 (including short
term rental revenues), Building Permits revenue of $600,000 and expenditures of 94%
of budget, staff is recommending placing the excess funds in Fire Fund ($1,600,000),
Capital Project Reserves ($800,000) and Retiree Health Fund ($500,000).
Backqround
Staff has completed a year-end analysis of 2012/13 fiscal year budget and financial
position of the City. The estimated revenues for the General Fund are $48.8 million
versus estimated expenditures of $46.8 million (includes transfers between accounts
made below). The following is an explanation of either the increase in revenue or
increase in appropriation for various funds:
Ci Council 150,000 Lower Sala and Benefits
Ci Mana er 8,000 Health Premium
Communi Services 15,000 Health Premium
Finance 21,000 Health Premium and Posta e hi her
General Services 85,000 Lower cost SB2557 Pro e Tax char e
Unem lo ment Insurance 45,000 Lower unem lo ment claims
Insurance 225,000 Lower Workers Com /Liab. remiums
Police Services 40,000 Lower Police costs
Public Works Admin. 159,000 Sala /Health Benefit savin s
Public Works Street Maint. 220,000 Sala /Health savin s & Lower Re airs
Capital Outlay 31,200 Allocation of capital for various departments
ear-end accountin rocess — GASB 34
Staff Report -
Approve Resotution Authorizing FY2012-2013 Budget Amendment for Appropriations
September 12, 2013 .
Page 2 of 2
Auto Fleet/ E ui ment 110,000 Lower fuel & maintenance costs
Public Buildin Maint: 107,000 Lower Janitorial contract
Buildin and Safe 100,000 Sala /Health Benefit savin s
Business Center 90,000 Lower dues and Health Benefits
Comm. Develo ment 70,000 Sala /Retirement savin s
Park Maintenance 25,000 Landsca in contract hi her
Transfer Out to Other 2,900,000 Cover shortage in Fire fund (State ERAF of
Funds RDA funds 50%)- $1,600,000 and Retiree
Health $500,000 and Capital Project
Reserve General Plan u date 2014-2015
PW— Landsca in Service 110,000 Sala /Retirement savin s
Outside Agency Contrib. (1.50,000) Unspent improvements at McCallum
Retiree Health Revenue 500,000 To cover annual OPEB ARC payment
Prop A Fire revenue 1,600,000 To cover shortage in Fire Fund due to ERAF
Capital Projeet Revenue 800,000 To cover General Plan Update Project Cost
Fiscal impact �
This resolution will allow the Director of Finance to make the budget adjustments and
transfers for fiscal year 2012/13 as of June 30, 2013.
Submitted by: ApprovaL•
,
aut S. Gibson, Finance Director n M. Wohlmuth, City Manager
H:\WP5I�BUDGETSR-approp to budget 2012-13.docx
RESOWTION NO. 2013- 55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, AMENDING THE FISCAL YEAR 2012-13 BUDGET AS A RESULT OF
YEAR END ADJUSTMENTS
WHEREAS, as a result of a year-end review of the budget, it is desirable to
revise the 2012-13 Budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, that the 2012-13 Budget is hereby revised as follows:
1. The amounts shown in the column entitled "Revised Appropriations" in the table
� entitled City of Palm Desert, Year-End 2012-13 Budget Review, Revised
��
Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby
appropriated to the departments, activities and projects identified therein as the
Operating Budget for 2012-13.
2. The amounts shown in the column entitled "Revised Estimated Revenue" in the
table entitled "City of Palm Desert, Year-End 2012-13 Budget Review, Revised
Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the
Estimated Revenues for the 2012-13 Fiscal Year for each fund and revenue source.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City
Council held on this _day of September, 2013, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN HARNIK, MAYOR
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION N0. 2013-55
City of Palm Desert
Year-End Budget Adjustments Exhibit A
Fisca)Year 2012-2013
Proposed Budget
Department Category Adjustment Account Number
City Council
Salaries $ (95,000) 110-4110-410-1001
Health Benefits $ (55,000) 110-4110-410-1121
Total City Council $ (150,000)
City Manager
Health Benefits $ 8,000 110-4130-411-1121
Total City Manager $ 5,000
Community Services
Health Benefits $ 15,000 110-4130-411-1121
Total City Manager $ 15,000
Finance
Health Benefits $ 19,000 110-4150-415-1121
Postage $ 2,000 110-4150-415-3660
Total Finance $ 19,000
General Services
SB2557 CountyAdmin Tax Fees $ (85,000)• 110-4159-415-3648
Total General Services $ (85,000)
Unemployment Insurance
Unemployment Insurance $ (45,000) 110-4191-419-1126
Total Unemployment Insurance $ (45,000)
Insurance
Insurance W/C&Liab. $ (225,000) 110-4192-419-3710
Totalinsurance $ (225,000)
Police Services
Police Contract $ (40,000) 110-4210-422-3040
Total Police Services $ (40,000)
Public Works Admin.
Salaries $ (57,000) 110-4300-413-1001
Retirement Contribution $ (4,000) 110-4300-413-1115
Health Benefits $ (53,000) 110-4300-413-1121
Prof.Architectural/Eng. $ (45,000) 110-4300-413-3010
Total Public Works Admin. $ (159,000)
Public Works-Street Maint. '
Salaries $ (128,000) 110-4310-413-1001
Retirement Contribution $ (19,000) 110-4310-413-1115
Repair&Maint Streets $ (73,000) 110-4310-413-3320
Total Public Works Admin. $ (220,000)
Auto Fleet/Equipment
Supplies-Automotive Gas $ (70,000) 110-4331-413-2170
Repair/Maint.-Fleet $ (40,000) 110-4331-413=3340
Total Public Works Fleet $ �110,000)
RESOLUTION N0. 2013-55
Public Building Maintenance
Janitorial Services $ (92,000) 110-4340-413-3326
Utilities-Electric $ (15,000) 110-4340-413-3514
Total Public Building Maintenance $ (107,000)
Building and Safety
Salaries $ (78,000) 110-4420-422-1001
Health Benefits $ (22,000) 110-4420-422-1121,
Total Building and Safety $ (100,000)
Business Center
Health Benefits $ (21,000) 110-4430-422-1121
Prof.Other $ (15,000) 110-4430-422-3091
Legal Advertising $ (3,500) 110-4430-422-3210
Printing&Duplicating $ (5,500) 110-4430-422-3610
Dues $ (34,000) 110-4430-422-3630
Total Building and Safety $ (79,000)
Community Development
Salaries $ (58,000) 110-4470-412-1001
Retirement Contribution $ (12,000) 110-4470-412-1115
Total Community Development $ (70,000)
Civic Center Park
Repair and Maint.-Landscaping $ 25,000 110-4611-453-3320
Total Park Maintenance $ 25,000
Landscape Services
Salaries $ (90,000) 110-4614-453-1001
Retirement Contribution $ (20,000) 110-4614-453-1115
Total Landscape Services $ (110,000)
Outside Agency Contrib.
Contribution-Various Agencies $ (150,000) 110-4800-454-3880
Total Outside Agency Contrib. $ (150,000)
Capital Outlay.
Capital Outlay-GASB 34 Allocation $ 31,200 110-4950-419-4001
Total Capital Outlay $ 31,200
Transfer Out to Other Funds
Interfund Transfers Out $ 2,900,000 110-4199-499-5010
Total Interfund Transfer Out $ 2,900,000
Total General Fund Appropriations $ 1,333,200 Estimated Total General Fund
Expenditures=46,800,000
� RESOLUTION N0. 2013-55
City of Palm Desert
Year-End Budget Adjustments Exhibit B
Fiscal Year 2012-2013
Proposed
Revenue Adjustments: Revenue Adjustment
Transient Occupancy Tax $ 700,000 110-0000-318-3800
Building Permits $ 600,000 110-0000-322-1100 '
Total General Fund Revenue Adjustments: $ 1,300,000 Estimated Total General Fund
Revenue=47,400,000
OTHER FUNDS:
Fire Fund (230)
Transfers In (From General Fund) $ 1,600,000 230-0000-391-0000
Total Fire Fund Revenue $ 1,600,000
Capital Project Reserve(400)
Transfers In (From General Fund) $ 800,000 400-0000-391-0000
Total Capital Project Revenue $ 800,000
Retiree Health Fund (576)
Transfers In (From General Fund) $ 500,000 576-0000-391-0000
Total Retiree Health Revenue $ 500,000
REVISED STAFF REPORT
CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
Request: Adopt Resolution No. 2013- 55 authorizing the fiscal year budget
amendment to provide transfer, appropriation and estimated revenues of
unobligated funds from the fire fund, capital project reserve fund, retiree
health fund and the general fund as of June 30, 2013
Date: September 12, 2013
Contents: Resolution No. 2013- 5s
Recommendation
Waive further reading and adopt Resolution No. 2013- 55
Executive Summary
Due to Transient Occupancy Tax increase over budget by $700,000 (including short
term rental revenues), Building Permits revenue of $600,000 and expenditures of 94%
of budget, staff is recommending placing the excess funds in Fire Fund ($1,600,000),
Capital Project Reserves ($800,000) and Retiree Health Fund ($500,000).
Backqround
Staff has completed a year-end analysis of 2012/13 fiscal year budget and financial
position of the City. The estimated revenues for the General Fund are $48.8 million
versus estimated expenditures of $46.8 million (includes transfers between accounts
made below). The following is an explanation of either the increase in revenue or
increase in appropriation for various funds:
Ci Council 150,000 Lower Sala and Benefits
Ci Mana er 8,000 Health Premium
Communi Services 15,000 Health Premium
Finance 21,000 Health Premium and Posta e hi her
General Services 85,000 Lower cost S62557 Pro e Tax char e
Unem lo ment Insurance 45,000 Lower unem lo ment claims
Insurance 225,000 Lower Workers Com /Liab. remiums
Police Services 40,000 Lower Police costs
Public Works Admin. 159,000 Sala /Health Benefit savin s
Public Works Street Maint. 220,000 Sala /Health savin s & Lower Re airs
Capital Outlay 31,200 Allocation of capital for various departments
ear-end accountin rocess — GASB 34
Staff Report
Approve Resolution Authorizing FY2012-2013 Budget Amendment for Appropriations
September 12, 2013
Page 2 of 2
Auto Fleet/ E ui ment 110,000 Lower fuel & maintenance costs
Public Buildin Maint. 107,000 Lower Janitorial contract
Buildin and Safe 100,000 Sala /Health Benefit savin s �
Business Center 90,000 Lower dues and Health Benefits
Comm. Develo ment 70,00�0 Sala /Retirement savin s
Park Maintenance 25,000 Landsca in contract hi her
Transfer Out to Other 2,900,000 Cover shortage in Fire fund (State ERAF of
Funds RDA funds 50%)- $1,600,000 and Retiree
Health $500,000 and Capital Project
Reserve General Plan u date 2014-2015
PW— Landsca in Service 110,000 Sala /Retirement savin s
Outside Agency Contrib. (150,000) Unspent improvements at McCallum
Retiree Health Revenue 500,000 To cover annual OPEB ARC payment
Prop A Fire revenue 1,600,000 To cover shortage in Fire Fund due to ERAF
Prop A Fire Approp. $525,000 Final Billing for 4Qtr received 8-27-13
Capital Project Revenue 800,000 To cover General Plan Update Project Cost
Fiscal Impact
This resolution will allow the Director of Finance to make the budget adjustments and
transfers for fiscal year 2012/13 as of June 30, 2013.
Submitted by: Approval:
;
Paul S. Gibson, inance Director n M. Wohlmuth, City Manager
CITY coUNCIL A�oN
APPROVED DEN1E1)
RE EIVED OTHER
�
MEETt G DA1'E -
AYES: Ql'7�'1 /7Jl
NOES:
ABSENT:
AI3STAIN: �
VCRIFIED BY:
Origin�l an File with City C crk's Office
H:\WP51\BUDGEIISR-approp to budget 2012-13.docx
RESOLUTION NO. 2013- 55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, AMENDING THE FISCAL YEAR 2012-13 BUDGET AS A RESULT OF
YEAR END ADJUSTMENTS
WHEREAS, as a result of a year-end review of the budget, it is desirable to
revise the 2012-13 Budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, that the 2012-13 Budget is hereby revised as follows:
1. The amounts shown in the column entitled "Revised Appropriations" in the table
entitled "City of Palm Desert, Year-End 2012-13 Budget Review, Revised
Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby
appropriated to the departments, activities and projects identified therein as the
Operating Budget for 2012-13.
2. The amounts shown in the column entitled "Revised Estimated Revenue" in the
table entitled "City of Palm Desert, Year-End 2012-13 Budget Review, Revised
Estimated Revenues", attached hereto as Exhibit "8", are hereby accepted as the
Estimated Revenues for the 2012-13 Fiscal Year for each fund and revenue source.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City
Council held on this _day of September, 2013, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN HARNIK, MAYOR
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
City of Palm Desert
Year-End Budget Adjustments Exhibit A
Fiscal Year 2012-2013
Proposed Budget
Department Category Adjustment Account Number
City Council
Salaries $ (95,000) 110-4110-410-1001
Health Benefits $ (55,000) 110-4110-410-1121
Total City Council $ (150,000)
City Manager
Health Benefits $ 8,000 110-4130-411-1121
Total City Manager $ 8,000
Community Services
Health Benefits $ 15,000 110-4130-411-1121
Total City Manager $ 15,000
Finance
Health Benefits $ 19,000 110-4150-415-1121
Postage $ 2,000 110-4150-415-3660
Total Finance $ 19,000
Generai Services
SB2557 County Admin Tax Fees $ (85,000) 110-4159-415-3648
Total General Services $ (85,000)
Unemployment Insurance
Unemployment Insurance $ (45,000) 110-4191-419-1126
Total Unemployment Insurance $ (45,000)
Insurance
Insurance W/C& Liab. $ (225,000) 110-4192-419-3710
Totallnsurance $ (225,000)
Police Services
Police Contract $ (40,000) 110-4210-422-3040
Total Police Services $ (40,000)
Public Works Admin.
Salaries $ (57,000) 110-4300-413-1001
Retirement Contribution $ (4,000j 110-4300-423-1115
Health Benefits $ (53,000) 110-4300-413-1121
Prof.Architectural/Eng. $ (45,000) 110-4300-413-3010
Total Public Works Admin. $ (159,000)
Public Works-Street Maint.
Salaries $ (128,000) 110-4310-413-1001
Retirement Contribution $ (19,000) 110-4310-413-1115
Repair&Maint Streets $ (73,000) 110-4310-413-3320
Total Public Works Admin. $ (220,000)
Auto Fleet/Equipment
Supplies-Automotive Gas $ (70,000) 110-4331-413-2170
Repair/Maint.-Fleet $ (40,000) 110-4331-413-3340
Total Public Works Fleet $ (110,000)
City of Palm Desert
Year-End Budget Adjustments Exhibit A
Fiscal Year 2012-2013
Proposed Budget
Department Category Adjustment Account Number
Public Building Maintenance
Janitorial Services $ (92,000) 110-4340-413-3326 ,
Utilities-Electric $ (15,000) 110-4340-413-3514
Total Public Building Maintenance $ (107,000)
Building and Safety
Salaries $ (78,000) 110-4420-422-1001
Health Benefits $ (ZZ,000) 110-4420-422-1121
Total Building and Safety $ (100,000)
Business Center
Health Benefits $ (21,000) 110-4430-422-1121
Prof.Other $ (15,000) 110-4430-422-3091
Legal Advertising $ (3,500) 110-4430-422-3210
Printing&Duplicating $ (5,500) 110-4430-422-3610
Dues $ (34,000) 110-4430-422-3630
Total Building and Safety S (79,000)
Community Development
Salaries $ (58,000) 110-4470-412-1001
Retirement Contribution $ (12,000) 110-4470-412-1115
Total Community Development $ (70,000)
Civic Center Park
Repair and Maint.-Landscaping $ 25,000 110-4611-453-3320
Total Park Maintenance $ 25,000
Landscape Services
Salaries $ (90,000) 110-4614-453-1001
Retirement Contribution $ (20,000) 110-4614-453-1115
Total Landscape Services $ �130,000)
Outside Agency Contrib.
Contribution-Various Agencies $ (150,000) 110-4800-454-3880
Total Outside Agency Contrib. $ (150,000)
Capital Outlay
Capital Outlay-GASB 34 Allocation $ 31,200 110-4950-419-4001
Total Capital Outlay $ 31,200
Transfer Out to Other Funds
Interfund Transfers Out $ 2,900,000 110-4199-499-5010
Total Interfund Transfer Out S 2,900,000
Total General Fund Appropriations $ 1,333,200 Estimated Total General Fund
ADDED Expenditures=46,800,000
Prop.A Fire Budget
Prof.-Fire Protection Services $ 525,000 230-4220-422-3045
Total Prop.A Fire Budget $ 525,000
RESOLUTION N0. 2013-55
City of Palm Desert
Year-End Budget Adjustments Exhibit B
Fiscal Year 2012-2013
Proposed
Revenue Adjustments: Revenue Adjustment '
Transient Occupancy Tax $ 700,000 110-0000-318-3800
Building Permits $ 600,000 110-0000-322-1100 '
Total General Fund Revenue Adjustments: $ 1,300,000 Estimated Total General Fund
Revenue=47,400,000
OTHER FUNDS:
Fire Fund (230)
Transfers In (From General Fund) $ 1,600,000 230-0000-391-0000
Total Fire Fund Revenue $ 1,600,000
Capital Project Reserve(400)
Transfers In (From General Fund) $ 800,000 400-0000-391-0000
Total Capital Project Revenue $ 800,000
Retiree Health Fund(576)
Transfers In (From General Fund) $ 500,000 576-0000-391-0000
Total Retiree Health Revenue $ 500,000