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HomeMy WebLinkAboutRefbish/Remnt Medic Unit No. 67 - Mesa View Fire Station 67 CITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: APPROVAL OF A REQUEST TO UTILIZE FRAZER, LTD. (HOUSTON, TX) TO REFURBISH AND REMOUNT PALM DESERT MEDIC UNIT NO. 67 IN AN AMOUNT NOT TO EXCEED $114,000. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: September 26, 2013 CONTENTS: Fire Department Memorandum (dated 09/10/13} Sole Source Vendor Correspondence (09/17/13) Recommendation By minute motion: 1. Approve the refurbishing and remounting of Palm Desert Medic lJnit. No. 67 by Frazer, Ltd. (Houston, TX), as a sole source vendor, in an amount not to exceed $114,000. 2. Appropriate $114,000 from the Unobligated Equipment Replacement Fund to Account No. 530-4195-415-4030 for the refurbishing and remounting of Palm Desert Medic Unit. No. 67 by Frazer, Ltd. (Houston, TX). 3. Approve out-of-state travel for one Fire Department representative to travel to Houston, TX, to inspect and take possession of refurbished Medic Unit No. 67. Commission Recommendation The Palm Desert Public Safety Commission was informed by staff on this matter at its meeting on September 11, 2013. No action was required, as the Commission previously recommended approval of the Fire Department's FY 2013/14 budget. Backqround Palm Desert Medic Unit No. 67 is currently in service as a front line paramedic ambulance with its primary response area being the southern portion of the City of Palm Desert. This unit is based out of Palm Desert Fire Station No. 67 (Mesa View Fire Station). The Fire Department is recommending Medic No. 67 be refurbished based on mileage and wear. The City Council approved this refurbishment as part of the FY 2013/14 Fire Department Budget. The work will involve refurbishing of the patient compartment and remounting it on a new Dodge Ram 4500 series high efficiency diesel chassis. Based on the number of total medic units the City owns, the Fire Department expects to have one unit refurbished every fiscal year. Please note that all the City's medic units are Frazer ambulances, with the exception of Medic Unit 27. Per the Fire Department, a Frazer ambulance can be refurbished, in lieu of purchasing new, for the life of the patient compartments (20 years on average). Staff Report: Medic Unit No. 67 Refurbishment September 26, 2013 Page 2 of 2 The Fire Department indicated that the following schedule below is the likely seenario for the refurbishment or new purchases of the City's medic unit fleet through FY 2018/19. As noted below, the average unit is refurbished approximately every 6-7 years. UNIT YEAR FISCAL YEAR PURCHASE ACTION M33{#ront line} 2012 2017/2018 REFURBISH M67 (front line) 2005 2013/2014 REFURBISH M71 (front line)' 2010 2016/2017 . REFURBISH M255 (front line) 2012 2018/2019 REFURBISH M271 (reserve) 1997 2015/2016 PURCHASE NEW M267 (reserve) 2002 2014/2015 REFURBtSH M233 (reserve) 2005 2015/2016 REFURBISH Fiscal Analvsis Approval of staff's recommendation will result in an estimated not to exceed $114,000 appropriation from the Unobligated Equipment Replacement Fund. The cost to refurbish/remount Medic Unit No. 67 from Frazer is approximately $40,000 less than purchasing a new ambulance unit and is broken down as follows: Item Cost 2014 Dodge Ram 4500 Die$el Chassis $42,750 Air Suspension $7,000 Heat Shietd'rng far Qiesel Chassis $1,540 Module Remounting $14,000 Optianal ltems $39,700 Credit (Display Ambulance at 2014 FireHouse Expo in Sand Diego) ($2,000) Estimated Taxes(8%o fvr materials)* $8,236 Fire Personnel's Transport Costs to Houston $1,350 Delivery to CA'by'Fice Personnel $1,400 ESTIMATED COST $113,636 '`Estimated on whole amount, actual tax will be less once labor is calculated Submitte B : C����A�� APPROVED.....�_._.�..._.n�rm+:n RECEIVED tJTHER . Stephen Y Ary n, Ri k Mana er MEET G DA - AYES. � ` �7 /' !' Revie y: NOES: ABSENh ABSTAIN: � VERIFIED BYs Paul S. Gibson, Director of Finance/City TreasOn�ginal an Filo wit6 Ci lerk's Oftice Approval� John M. Wohlmuth, City Manager �"'�'� CITY OF PALM DESERT � � FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: JOHN WOHLMUTH, CITY MANAGER FROM: SCOTT VISYAK, CAPTAIN/PARAMEDIC, EMS BUREAU DATE: September 10, 2013 SUBJECT: FY 13/14 BUDGET REQUEST AMBULANCE EQUIPMENT: REFURBISH AND REMOUNT FRONT LINE MEDIC UNIT 67. Proposal: Refurbish Medic 67 existing ambulance patient compartment/build-up and remount on new cab/chassis. Backqround: Medic 67 is currently in service as a front line paramedic ambulance with its primary response area being the southern area of the city and is stationed out of station 67. Medic 67 is a 2005 Ford F350 with a Frazer Ambulance buildup. This unit has a total of 115,923 miles. Medic 67 has recently blown the motor with an estimate of over $16,000.00 to repair. This unit was scheduled for refurbishment next budget year. With the current mechanical issues, it is necessary to refurbish this ambulance sooner than planned to avoid any other repair costs. Once medic 67 is refurbished, it will be placed back at station 67 to operate as the front line paramedic ambulance for the Mesa View community of Palm Desert. Previously when an ambulance was in need of replacement, we would purchase an entire new unit. At a purchase price of$145,000.00. While the mechanical components of the cab were in need of replacement, the ambulance box or patient area is usually in good shape. Over the past few years, the city has purchased several Frazer Ambulances. These self-contained units provide the ability to remount the existing ambulance box on a new chassis. The ambulance box is refurbished as needed (new floor, cabinets, latches, ect.) then remounted. This amounts to a savings of$35,000 over the cost of replacing with an entire new ambulance. C:\USERS\SVISYAK\DESKTOP�,4MBULANCE PROGRAM\PALM DESERT\WHITE PAPER 13'M67(AUTOSAVED).DOC Once the ambulance is delivered to Frazer Ambulance in Houston Texas, turnaround time will be 30-45 days. Recommendation: Refurbish the existing patient compartment buildup and remount on a new Dodge Ram 4500 high efficiency diesel chassis. Fiscal impact: Refurbish and remount Medic 67: $110,000.00 Submitted by: Reviewed and Concur: � i Scott Visyak Bill Hu Y Captain/Paramedic Fire Chief EMS Coordinator C:\USERS\SVISYAK\DESKTOP�,4MBULANCE PROGRAM\PALM DESERT\WHITE PAPER 13'M67(AUTOSAVED).DOC PALM DESERT AMBULANCE REMOUNT COST ESTIMATE E-1358 / QUOTE #8572A 2014 Dodge Ram 4500 Diesel chassis 42,750.00 Air suspension 7,000.00 Heat shielding for diesel chassis 1,500.00 Remount of module 14,000.00 Optional items 39,700.00 $104,950.00 credit FireHouse Expo San Diego 2014 $2,000.00 Estimated CA.taxes @ 8%on materials 4,500.00 Transport to Houston,TX. 1,350.00 Fire dept. personnel cost to deliver to CA. 1,100.00 TOTAL ESTIMATED COST = $109,900.00 _ � .�./�t���. ! � � �r Lc°�r�n�'ic�c�tax l�ia►°crr���S��r.xit�� September 10, 2013 Scott Visyak City of Palm Desert Fire Department Email: scott.visyak@fire.ca.gov Quote #8572B Mr. Visyak, Per your request we are quoting remounting and refurbishing your Frazer Type I 12' Generator Powered Module, E-1358, onto a Dodge Ram 4500 chassis with an air suspension system. For your convenience all pricing has been itemized below. 2014 Dodge Ram 4500 6.7L diesel 84" CA chassis (order red) w/ aluminum wheels $ 42,750.00 R4Tech air suspension system $ 7,000.00 Heat shielding for diesel chassis $ 1,500.00 Remount of module (see below) $ 14,000.00 Optional items per your last remounts (listed below) $ 39.700.00 Subtotal $ 104,950.00 Credit for showing this unit at Firehouse World in San Diego,CA February, 2014, as approved by Stephen Aryan - $ 2.000.00 Total $ 102,950.00 Remount of module includes: a) New black grille guard with (4) Whelen M4 series grille & intersect LEDs and (2) Federal Signal AS 124 speakers b) New console with new Whelen 295SLSA1 siren c) Inspect all generatar cabling,replace as needed d) New boot plate and boot e) New mounting rubber fl Rewire tail lights g) New under hood breakers h) Electrical check-out i) Add insulation to side and rear entry doors j) Replace entry door windows with double pane windows k) New weatherstripping and rivets for compartment and entry doors 1) Replace all non-skid material on threshold(s) m) Stripe new chassis Items included in above total: Strip,prime, and repaint 12' module Dodge red to match chassis with white on roof only, replace corner trim and add corner caps $ 6,500.00 Replace license plate light $ 50.00 Replace 30 amp shore power receptacle $ 150.00 Replace rear entry door grabbers $ 50.00 Replace treadbrite at front corners, wheel wells, and rear $ 850.00 Furnish and install a new 5.5 kW generator,modify the compartment,replace compartment door, and add new tank and fuel pump (ship old generator loose) $ 7,200.00 Replace any compartment lights that are not working $ N/C New vents in laydown 02 compartment door and rear storage compartment $ N/C Replace floor with new Alucabond subfloor and new Lonseal vinyl floar,replace wood 02 box w/ powder coated aluminum box,replace thresholds w/new non-skid tape on top,do not install cot plates $ 3,400.00 Lonseal Lonplate II "gun metal" flooring in lieu of standard (color#424) (ID#17308) $ 250.00 175-3 single position cot mount and cot hook for Stryker Power-PRO (no cot plates) $ N/C Replace all cabinet doors w/polycarbonate scratch resistant doors $ 650.00 Repaint cabinets in module $ 1,500.00 Replace all countertop surfaces w/powder coated aluminum $ 750.00 Replace canvas pouch aft of CPR seat w/ large acrylic holder $ 250.00 Replace canvas pouch at end of action wall cabinet w/ small acrylic holder $ 175.00 Acrylic holder above the squad bench $ 475.00 Add magnets to existing seat and back cushions $ 900.00 New desert rose captain's chair w/built-in child safety seat & new swivel base $ 1,200.00 Furnish and install new Wise corner trim (desert rose) $ 300.00 Replace interior fluorescent ceiling lights with (8) Grote LEDs (ship old fixtures and bulbs loose) $ 3,000.00 Arm rests on the console $ 200.00 (2) large map holders at rear of console $ 350.00 Dual aluminum cup holder off the back of the console attached to the rear map holder $ 125.00 Remove and reinstall docking station onto the MDT plate $ 50.00 Remove and reinstall Lind power supply on inside of console towards front w/ ON/OFF switch on console, wire battery hot $ 100.00 4 position console layout (MDT plate fuel gauge and their w/ swivel-single switch panel- siren-radio plate) $ N/C Remove and reinstall your remote radio head at console and remove and reinstall speaker on front of console $ 300.00 Remove and reinstall GPS antenna (small round puck) on chassis roof $ 50.00 Remove and reinstall radio antenna from chassis roof to module roof $ 50.00 Remove and reinstall WiFi equipment from behind passenger's seat in old chassis to electrical compartment or behind passenger's seat in new chassis $ 550.00 Replace (8) marker lights w/ (8) LED clearance lights $ incl. (1) extra Whelen M4 series red steady burn LED on grille guard (off primary) $ 200.00 (4) Whelen M4 series red grille and intersect LEDs $ incl. Remove and reinstall 3M Opticom and rewire to on/off switch on console and add door switch $ N/C ArcRite running boards $ 850.00 Ignition kill switch for shore power $ 225.00 Remove and reinstall ramp on rear $ N/C Modify long lower storage compartment with pan insert,new inner door panel, and door hold open shock $ 250.00 Replace side entry door hold-open spring w/ gas shock & new head knocker $ 250.00 Clear lenses on all emergency LEDs $ N/C Replace (8) Whelen 600 series corner box lights w/ (8) Whelen M6 series red LEDs & chrome adapter flanges $ 1,800.00 Replace (5) Whelen 600 series LEDs on front wall w/ (5) Whelen M6 series LEDs & chrome adapter flanges (R-R-C-R-R) $ 1,125.00 Replace (2) Whelen 700 series wheel well LEDs w/ (2) Whelen M7 series red LEDs $ 450.00 , • Replace (3) Whelen 600 series LEDs on rear wall w/ (3) Whelen M6 series LEDs & chrome adapter flanges (A-A-A) $ 675.00 Replace (2) Whelen 600 series upper b/t/t LEDs w/ (2) Whelen M6 series b/t/t LEDs $ 350.00 Replace (2) 5081oad lights w/ (2) Whelen M6 series load lights w/chrome converter flanges on rear of module $ 700.00 Replace all existing seat belts at CPR seat, squad bench and captain's chair with red webbing (ID#25822) $ 300.00 Replace entire rear bumper $ 900.00 Replace lasco on ceiling and walls (12'box) $ 1,900.00 Add stainless pieces to the face edges of the front UO cabinet including the lip at the bottom of the front I/O $ 150.00 Add stainless insert to the inside of the front UO below the shelf to cover the left side wall of the I/O cabinet $ 150.00 Weigh unit and provide weight slip $ N/C All pricing is FOB Houston. Thank you for the opportunity to quote this job. If you have any questions please call me at 888-372- 9371. Best Regards, c�t...�.. �,.�� Laura Richardson Frazer,Ltd. LGR:SH Visyak, Scott@CALFIRE From: �A2B Transporting� <mdg@a2btransporting.com> Sent: Monday, September 09, 2013 12:31 PM To: Visyak, Scott@CALFIRE Subject: Quote#38042-ZB*****5 Star Rated Transport***** ���r � y�:.,,.y��' ... � F ��k5 �_. r"'�� �� ...t'"�11At7ie �CII`VlC� A� AY� A �ULL ' �������, � �; ,s r��.�,�.. � � � �� s �� � a 4' �. � . . . ���'"'... . ..... .., Hello Scott, The quote to ship your Operable 2003 Ford F-350 on an Open carrier from Palm Desert, CA to Houston, TX is $1,35C "The car arrived in great shape and ahead of time. You guys did a great job! Thanks for handling this for us." We are the industry's premier auto transport company. Here's what sets us apart from the rest: NO upfront deposit. NO extra or hidden fees. NO payment until your vehicle is on a carrier. 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To stop receiving messages from A2B Vehicle Transport, Inc, click here to unsubscribe. For more information on how your email was obtained, click here to learn more. z Per Diem Expences Houston, TX. 25-Nov-13 Day 1 Per Deim 1st day= 53.25 Air Fair, Ontario to Houston = 282.30 Lodging= 109.00 Hampton Inn, 158311ohn F. Kennedy, Houston,TX. 77032 (281)442-4600 Lunch= 18.00 Dinner= 36.00 Incidentals= 5.00 Day 2 Per Diem = 66.00 Breakfast= 11.00 Lunch = 16.00 Dinner= 34.00 Lodging= 106.00 Homewood Suites,432 W. Market St, San Antonio,TX. 78205 (210)-222-1515 Incidentals= 5.00 Day 3 Per Diem = 56.00 Breakfast= 9.00 Lunch = 13.00 Dinner= 29.00 Lodging=84.00 Springhill Suites, 1611 Hickory Loop, Los Cruces, NM. 88005 (575)541-8887 Incidentals= 5.00 Day 4 Per Diem = 71.00 Breakfast= 12.00 Lunch= 18.00 Dinner= 36.00 Lodging= 128.00 Hilton Garden Inn, 11460 W. Hilton,Avondale, AZ. 85323 (623)882-3351 Incidentals= 5.00 Day 5 Per Diem last day= 53.25 Breakfast= 12.00 Lunch= 18.00 TOTAL EXPENCES = $1008.80 ��'�� .�r►��.f��� ���� � IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins � Fire Chief 210 West San Jacinto Avenue -Perris, CA 92570 (951)940-6900 -www.rvcfire.org ROUDLY SERVING THE NINCORPORATED AREAS F RNERSIDE COUNTY r,o r�E cmes oF: Date: September 17, 2013 ANNING To: Stephen Aryan City of Palm Desert EAUMONT '"-'"'ESA From: Captain Scott Visyak ANYON LAKE Riverside County Fire OACHELLA Re: Sole Source Purchase Justification-Ambulance ESERT HOT SPRINGS ASTVALE IDIAN WELLS The Fire Department is recommending the sole source purchase of a specified ,o�o ambulance from Frazer Ltd, Houston Texas. The following justifications are provided in support of this purchase. JRUPA VALLEY AKE ELSINORE . Only known manufacturer of this product: A QUINTA IENIFEE Based on extensive research, Frazer is the only manufacturer of an ambulance that has a generator powered patient care module. In this design, all electrical for lighting, �ORENO VALLEY air-conditioning, on-board medical equipment, as well as all sirens and warning lights oRco are powered by a separate on-board generator. In other traditional ambulances, power ALM DESERT is derived from the engine-driven alternator. This is often inadequate, and has proven to be unreliable, and prone to breakdown-especially in our desert climate. ERRIS Additionally, these units have a separate heavy duty RV-style air conditioning ANCHO MIRAGE module which has proven effective in our desert heat. The ability to connect these uB�ooux cso units to a shore line while in quarters allows us to respond with a pre-cooled unit AN JACINTO which is important for the medications and fluids we carry. EMECULA • Compatibility to existing ambulance fleet: /ILDOMAR The cities of Palm Desert, Rancho Mirage, Indian Wells and Indio have been OARD OF purchasing Frazer ambulances since 1999. Currently there are 16 ambulances in the uPERvisoRs: fleet, of which 14 are Frazer ambulances. Standardization provides operational OB BUSTER benefits in the form of common layout, uniform storage of supplies and ease of use by DiSTRICT 1 Paramedics under stressful situations. Maintenance issues are improved via a JHN TAVAG�IONE standardization of parts, allowing a ready inventory of spares. Familiarity of systems DISiRICT 2 and equipment also produces a reduction in repair time by mechanics. =FF STONE DisTRiCT 3 . Cost savings: JHN BENOIT DISTRICT 4 The purchase of the Frazer Type I ambulance aids in future savings to the partner IARION ASHLEY cities, as these ambulances are designed for the patient compartment to be refurbished DISTRICT 5 and remounted on a new chassis as replacement cycles are reached. Once the unit has become worn out,the department will only need to remount the patient compartment instead of replacing the entire ambulance, therefore reducing the ambulance replacement by approximately 33%, while producing a product that is essentially new. This is done by the replacement of the cab/chassis with a brand new one, and the removal and complete refurbishment of the patient care compartment. • Consequences of not securing this specific item: A. The loss of generator powered, commercial air conditioning units as part of the integrated ambulance specification. B. The inability to remount the ambulance box on a new chassis in the future. C. Possible increase in repair costs. D. Possible increase in out of service time for repairs. E. The lack of a standard for ambulances within the department. In summary, the desert climate we operate in is unique compared with many areas of the United States. The harsh summer weather puts an incredible burden on air conditioning and electrical systems of ambulances. The proper functioning of the ambulance in general, and these systems specifically are critical to our emergency response, care and treatment of our residents. Through our extensive history and use, the Frazer Units have been determined to meet our needs and provide reliable service. We recommend the continued sole source purchase of these vehicles. Respectfully Submitted, John R. Hawkins County Fire Chief By: s�ott v�sy� � Fire Captain