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HomeMy WebLinkAboutParks & Rec Cmsn - 02-04-2014 '� � r . ,�� - ,�, �-�--� CITY OF PALM DESERT � � PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Donna Evans, Clerical Assistant DATE: April 4, 2014 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, February 4, 2014. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) �'�TV C�t1NCILAC'Citt"�' /��'i'i�C1V[?!) ______ ?)r�;�:�1iC;D ��Z�'.Ci?6V1?t? u� ��/�_ ��1�1IE{t .— M(?F.T1NG DATE /�-�2'�-�G�/� _ AY(;S:b��)S r�,��i�ri��` �i <�lc��,GfJ�., r'/��o%��]�'/" NOI:S:�0� � Ai3SEt�`T: .���t' AI3STAI1�: VERIF[ED BY: � Original on Filc with City Clci•k's O ice CITY OF PALM DESERT ���"� MINUTES � � PARKS AND RECREATION COMMISSION - REGULAR MEETING � TUESDAY, February 4, 2014— 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Vice Chair Hall convened the meeting at 8:32 a.m. II. ROLL CALL Present: Absent Commissioner Kim Housken Chair Raymond Rodriguez Vice Chair Deborah Hali Commissioner Jerry Dawson Commissioner Mary Helen Kelly Commissioner Dean Dowty Commissioner Christopher Thomas Commissioner Lynn B. Jutovsky Commissioner Randy Guyer Ex-Officio Members: Kevin Kalman, Desert Recreation District Staff Present: Donna Evans, Recording Secretary Mark Greenwood, P.E., Director of Public Works H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Karen Creasy, YMCA of the Desert Laura McGalliard, Desert Recreation District Kevin Kalman, Desert Recreation District Robert A. Spiegel, Councilman III. ORAL COMMUNICATIONS A. NONE 1 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 4. 2014 IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JANUARY 14, 2014 Commissioner Guyer moved for approval, seconded by Commissioner Thomas, and carried by a 5-4 vote, with Guyer, Hall, Housken, Kelly and Thomas voting AYE; Dawson, Dowty, Jutovsky, and Rodriguez absent. V. NEW BUSINESS A. PICKLEBALL ANALYSIS Mr. Stendell stated that he did more research and submitted a memo for the Commission to review regarding the costs related to either the construction of new pickleball courts or conversion of existing tennis courts into pickleball courts. He discussed estimates and location opportunities and concluded that staff believes the long-term solution lies with the North Sphere Regional Park, as this would provide an area for multiple courts in one location. B. STAFF PROPOSED CIP BUDGET FY 14/15 Randy Chavez, Senior Landscape Inspector, gave a Power Point presentation highlighting the Capital Improvement Projects that are necessary within the parks located in Palm Desert. The proposed CIP budget for fiscal year 2014/2015 reflects expenditures in the amount of $181,500, which primarily addresses capital upgrades to the aging park facilities. Upgrades and improvements are planned throughout the year and include ADA upgrades at University Park East, Palma Village Park and Magnesia Falls Park. Some of the other upgrades include resurfacing of tennis and basketball courts, replacement of door louvers, addition of drinking fountains, upgrades to rubber play surfaces, addition of wood fiber to playground areas and renovation of the rose garden. C. PARK INSPECTIONS PROCEDURES Mr. Stendell stated that he received e-mail correspondence from Commissioner Dawson and Chair Rodriguez regarding the park inspection assignments. The goal is to get all the commissioners to visit the parks, as much as possible. It was suggested to do a Park Spotlight every month so that all of the commissioners go to the same park to review. The commissioners commented that they don't mind being assigned a particular park, but also thought that a Park Spotlight would be interesting. 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 4. 2014 VI. CONTINUED BUSINESS A. NONE VII. OLD BUSINESS A. NONE VI11. PRESENTATIONS AND UPDATES A. VOLUNTEER TRAIL MAINTENANCE DAYS Mr. Stendell stated that there's a group of volunteers working on the Randall Henderson Trail. The Friends of the Desert Mountains, BLM and the Desert Hiking Club have been organizing "Trail Tuesdays" and are repairing our trails. They're doing a great job and are currently working near Stone Eagle re-establishing the storm-damaged trails in that area. B. FREEDOM DOG PARK EXPANSION Mr. Stendell stated that the City Council reviewed and approved the Freedom Dog Park Expansion at the second meeting in January. The project is currently out to bid for the fencing portion. Lighting will be installed separately. The concrete portion is complete and there are enough site furnishings to equip the park without purchasing too many new benches. The expansion project should be complete by May 2014. C. COMMISSION BYLAWS Mr. Stendell stated that changes to the bylaws were made quite some time ago. These changes will be presented to the City Council at the second meeting in February for adoption. D. PARK USE REPORT � Palma Village (Housken, Kelly, Rodriguez) Commissioner Housken visited Palma Village Park and reported that there are a lot of sprinklers that are capped off behind the bathroom along the northwest wall and wondered if new plants were going to be put in. The volleyball sand had a lot of trash, debris and cigarette butts in it. Mr. Chavez commented that the sand is raked "as needed". Commissioner Housken commented that she doesn't think that the passive east end is being utilized and wondered if there could be a better use for this area. Mr. Stendell stated that the passive end is around a corner and people may not see it. The next agenda will have an item on re-evaluating the passive east end of Palma Village Park. 3 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 4. 2014 E. PALM DESERT AQUATIC CENTER Karen Creasy was present and submitted her report to the Commission to review. The Aquatic Center has a shower program due to the large number of homeless people requesting showers. They charge $2.50 for a shower. Spring swim lessons begin in March. January was very busy. The timing system has been ordered. Mr. Knight asked about re-sodding the turf area on the east side that rises up and stated that his area would have to be closed for approximately 30-40 days. Ms. Creasy stated that Spring break is the third week in March and is expecting heavy use during this time period. F. FAMILY YMCA OF THE DESERT Rob Ballew was absent. A report was given by Karen Creasy in his absence. Ms. Creasy stated that the YMCA's fundraising event started on January 16 and ends on February 20. Their goal this year is $395,000. All the money that's raised stays in the valley. G. DESERT RECREATION DISTRICT Mr. Kalman stated that the DRD hosted the 2"d Annual Disability Sports Festival. There were 33 different groups and agencies that came together to put this on. There were 40 disabled participants the first year and there were 139 disabled participants this year. There were approximately 300 people at the event which included those participating as well as their families and friends. Desert ARC and Angel View made up approximately 60% of the participants. A lot of the coaches came from outside the area. The event was held at Civic Center Park and included about twenty vendors with services specific to those with disabilities. Some of the events included hand cycling, tandem cycling, recumbent cycling, basketball, golf, javelin, beep baseball, soccer, etc...The whole idea was to get people with disabilities exposed to different sports that they could participate in. Mr. Kalman commented that their new clubhouse is in the process of being manufactured for the First Tee facility. They're still working with the City on the ADA requirements with regard to the site work that's going to go around the building. This is taking a little longer than they had originally thought, but it should be completed by May 2014. The annual First Tee fundraiser takes place in two weeks. It'll be held at Bermuda Dunes Country Club and the event is sold out. They generally raise between $45,000 and $55,000. 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 4� 2014 The Senior Games begin on Thursday, February 6th. Mayor Tanner will be there to kick off the event. Mr. Stendell stated that he e-mailed invitations to the commissioners for the ribbon cutting, which will be held at the Aquatic Center on February 6t" at 10:00 a.m. Pickleball is the biggest event and is sold out with 220 players signed up. Commissioner Thomas suggested having wheelchair picklebaN. Mr. Kalman stated that this would be a good idea since there's already an established pickleball community. Mr. Kalman shared the results of the DRD's Master Plan Survey that they did in 2013. Copies of the results were distributed to the Commission for them to review. Palm Desert's participation in the survey was excellent and included 38% of the total responses. 458 responses were collected. Mr. Kalman reviewed the results with the Commission. The consultants did asset inventory of both the facilities that the DRD owns and the facilities that they manage. 10,000 surveys were mailed and they were very pleased with the response from the western part of the district. The eastern part of the Coachella Valley was very quiet. IX. COMMISSIONER COMMENTS Commissioner Thomas invited everyone to watch the pickleball competition at the Senior Games on February 7tn, 8tn and gtn. X. ADJOURNMENT With no further business or discussion, and with the Gommissioners' unanimous concurrence, the meeting was adjoumed at 10:04 a.m. _�� �.�� Donna Evans, Recording Secretary 5