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Home My WebLink AboutFY 2014-15 - Vendors - Special Pgrms � ; CITY OF PALM DESERT " � SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: Approve Streamlined Use of Vendors for the Special Programs Department by Granting an Exception to the Bidding Requirements SUBMITTED BY: Amy Lawrence, Administrative Secretary DATE: April 24, 2014 CONTENTS: Special Programs Department Preferred Vendor List for 2014/15 Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Municipal Code, for Fiscal Year 2014/2015; and 2. Approve the Special Programs Department's Preferred Vendor List. Discussion The Special Programs Department regularly utilizes a variety of vendors and services in order to successfully implement various projects, programs, and special events. Approval of the department's Preferred Vendor List for 2014/15 will simplify the process of purchasing and acquiring services necessary to accomplish this goal and will allow staff to operate at a more efficient level. Vendors included on this list tend to offer immediate accessibility, specialized products, and/or wholesale/discounted pricing. Fiscal Analysis There is no fiscal impact associated with this request. Sub ' ted By: CITY COUNCIGACTI�!�� /�� APPROVF:D ✓ `)�;vI1�.D Amy Lawr n e, Ad inistr ' e Se retary ECEIVED t)"1'lii�;�2 __.___ MF[:TING DATE ��y ��/ AYES: �' �J� �_- Frankie Ridd , ' ctor of Special Programs OES: ��_r.�':____ __ ABSENT: v1t;r�F- Appr a � ABSTAIN: �'�'��r�- VERIFIED BY: Ori�inal on File with City Clcrk's ffice John ohlmuth, City Manager SPECIAL PROGRAMS DEPARTMENT—PREFERRED VENDOR LIST FOR FY 2014/15 Vendor No. Vendor 6404 Desert Piano & Or�an, Rancho Mira�e, CA Equipment and services utilized by the Palm Desert Library for various special events. 7336 Flowers bv Veronica, Palm Desert, CA Local vendor offering discounted product of floral arrangements for various commemorations, special events, etc. 441 Paper Direct, Colorado Sprin�s, CO Offering immediate delivery and a variety of specialty papers for invitations and event programs. 4837 Desert Cities Caterin�, La Quinta, CA Offers discounted catering services/products for City sponsored special events. 658 Electric Car Distributors, Rancho Mira�e CA Offers discounted rentals on golf carts for City produced events. 5894 Cardiff Transportation, Palm Desert, CA Offers discounted transportation services in connection with adoption programs, special events, and City tours. 11614 L.A. Bite, Palm Desert, CA Offers local delivery and billing services for city sponsored meals. 6785 Stationary Sisters, Palm Desert, CA Offers discounted products and specialized services and is the sole source for specialty invitation printing. 6038 Classic Party Rentals, Thousand Palms CA Offers discounted services, equipment, and supplies for special events. 10108 J.L. Endicott, Pioneer Town, CA Only local source for specialty and commemorative gifts with engraving. 9440 S.I.R. Entertainment, Palm Desert CA Offers discounted services for staffing and equipment services for audio/visual. 8611 Live Oak Audio Visual Indio CA Offers discounted services in connection with production of Summer of Fun Movies. 6040 Coachella Valley Printin� Group Inc. Indio CA Offers specialty services for printing of proclamations and other documents as needed. SPECIAL PROGRAMS DEPARTMENT— PREFERRED VENDOR LIST FOR FY 2014/15 239 Express Frames, Palm Desert, CA Only local vendor offering immediate and specialty framing services as discounted prices. 142 Century Forms, Palm Desert, CA Offers discounted services on printed forms. 3971 Desert Willow Golf Resort, Palm Desert, CA Offers specialty services for City sponsored events. 6696 Muzak of Southern California. Palm Desert, CA Authorized vendor of audio/recording equipment and components for City Council and Planning meetings. 8574 Guys & Gals Uniforms, Cathedral Citv, CA Offers discounted uniforms for the Palm Desert Citizens on Patrol Program. 5286 Hilton Farnkopf, & Hobson, LLC., Newport Beach, CA Offers solid waste & recycling consulting services. 8247 Busch Svstems International, Inc., Barrie, Ontario Canada Offers discounted waste and recycling containers. 10951 E.B. Bradlev Company, Anaheim, CA Offers discounted waste and recycling containers. 3528 Pyro Spectaculars bv Souza, Rialto, CA Offers specialty services for City sponsored events, i.e. Fourth of July Fireworks Display 5710 Anderson Communication Inc., Palm Desert CA Radio rental for special events. 10380 Lin Lines, Inc., Palm Sprin�s, CA Offers discounted transportation and shuttle services for special events. 10592 Burrtec Waste & Recvclin� Services, Inc. Palm Desert CA Offers port-o-let and other services for City sponsored events. 11184 ChicoBa�Company, Chico, CA Offers reusable bags with the City logo at a wholesale price. 107 Powers Awards, Palm Desert, CA Offers engraving services on specialty items. 2 SPECIAL PROGRAMS DEPARTMENT—PREFERRED VENDOR LIST FOR FY 2014/15 2006 Desert Arc, Palm Desert, CA Offers specialty services for special programs events. 8364 The Lawrence Company, EI Se�undo, CA Offers production of Recycle Binney Commercials/Public Service Announcements. 3758 Rebecca Barrett Desi�n,Temecula, CA Offers design services of promotional brochures for special events. 4228 The Printin� Place, Palm Desert, CA Offers specialty services for printing of proclamations and other documents as needed. 11698 Clean Harbors Disposal Services, Inc., Norwell, MA Offers hazardous waste collection, transportation, and disposal for special events. 8182 Clean River Recyclin� Solutions, Aurora, Ontario, Canada Offers discounted waste and recycling containers. 4221 Hi�h Tech Mailin� Services, Palm Desert, CA Offers discounted mailing services for promotional publications. 7262 R & R Radio Corp., Palm Sprin�s, CA Radio broadcasting and advertisement on Mix 100.5 and KDES 98.5 for special programs and events. 3708 KUNA Radio, Palm Desert, CA Radio broadcasting and advertisement on Spanish radio for special programs and events. 12394 Greenday Precast, Indio, CA Offers fabricated concrete/recycled glass containers. 8154 Forms and Surfaces Company, Carpenteria, CA Offers unique trash and recycle containers used in City parks. 6831 Ultimate Events, Palm Desert, CA Offers specialized event set-up and decorating. 2511 Brian Mauer Phot�raphy, Palm Desert, CA Offers photography services for various programs and events. 3 SPECIAL PROGRAMS DEPARTMENT— PREFERRED VENDOR LIST FOR FY 2014/15 6767 Papillon Graphics, Palm Desert, CA Offers specialty services for printing of brochures and other documents as needed. 11436 Crown Printers, San Bernardino, CA Offers specialty services for printing of brochures and other documents as needed. 12138 JNS Advertisin�, Indio, CA Media buys and placement of PSAs on various television stations. 9405 ACE Direct Printin�, Palm Sprin�s, CA Offers specialty services for printing of brochures and other documents as needed. 1094 Si�n-A-Rama, Palm Desert, CA Offers low cost vehicle lettering and decals for the Palm Desert Citizens on Patrol Program. 10338 Newton Manufacturin�, Newton, IA Offers low cost promotional items made from recycled materials. 5376 Morris Desert Media - Desert Radio Group, Palm Sprin�s, CA Radio broadcasting and advertisement for special programs and events. 6607 Marker Broadcastin� (KPLM, KJJZ, KAJR, and KMRJ), Palm Desert, CA Radio broadcasting and advertisement for special programs and events. 3711 KEZN— FM EZ-103, Palm Desert, CA Radio broadcasting and advertisement on for special programs and events. D&B Visions, Temecula, CA Offers solid waste and recycling consulting services 11093 Fulton Distributin�, Coachella, CA Offers liners for trash containers for business recycling implementation 1876 Recy-CAL Supply Co., Temecula, CA Offers discounted waste and recycling containers 4