HomeMy WebLinkAboutC32720 Amnd 1 - Prking Lot Sweeping W/CleanStreet Contract No. C32720
CITY OF PALM DESERT �'"
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT AMENDMENT NO. 1 TO CONTRACT NO.
C32720 WITH CLEANSTREET IN THE AMOUNT OF $4,000 FOR
PARKING LOT SWEEPING SERVICES
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: CleanStreet
1937 W. 169th Street
Gardena, CA 90247
DATE: August 28, 2014
CONTENTS: Contract Amendment No. 1
Recommendation
By Minute Motion:
1. Approve Contract Amendment No. 1 to Contract No. C32720 with
CleanStreet in the amount of $4,000 for Parking Lot Sweeping Services;
and
3. Authorize the Mayor to execute Contract Amendment No. 1.
Funds are available in the various building and business improvement district accounts.
Backqround
On May 9, 2013, City Council awarded Contract No. C32720 for Parking Lot Sweeping
Services to CleanStreet. This is a two year contract that commenced on July 1, 2013,
in the amount $38,104.56 per year. A clerical error resulted in the total cost for the two
year contract being reflected as $72,209.12 rather than the correct amount of
$76,209.12. Amendment No. 1 corrects this error. Even with this correction,
CleanStreet remains the low bidder.
Staff Report
Amendment No. 1 to Contract No. C32720 for CleanStreet
Page2of2
August 28, 2014
Fiscal Analvsis
This is an on-going maintenance activity with no fiscal impact beyond the contract
amendment.
Prepared By: Department Head:
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Carlos Hernandez Mark Greenwood, P.E.
Maintenance Services Manager Director of Public Works
aul S. Gibson, Director of Finance CITY COUNCILA�I.-—
APPROVED DF.NTFD —
RECCIVED OTHER -
Approval: R NIF,CTING DATE� Z 8-�`� -
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ABSENT:
Jo n M. Wohlmuth, City Manager AB5TAIN:
VERIFIED BY: r�w`"'
j Original an File with City Clerk's Offic�
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���'� ��I ���� ��l�.�w,�1 ��' Contract#/P.O.# C32720
Amendment No. �
CONTRACT �1MENDMENT Contingency: YES NQ
Contract Purpose Parking Lot Sweeping account tvo. Various Accounts
Consultant's Name CleanStreet Project No.
Address: 1937 W 169th St Gardena, CA 90247 vendor rvo. 81 gg
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
In Contract Price In Contract Price
Street Sweeping - Additional funds required due to a clerical error in the
total cost of the two year contract. 4,000.00
TOTALS: - 4,000.00
NET CHANGE IN CONTRACT PRICE: 4,000.00
JUSTIFICATION:
Additional funds required due to a clerical error in the total cost of the two year contract in the Agreement. The
contractor's bid was for$38,104.56 per year, or a total of $76,209.12.
TOTAL BUDGET FOR PROJECT: + 76,209.12 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 72,209.12 Amount Approved by Council: + $0
Less: This Change Order Amount: 4,000.00 Less: Prior Change Order(s): - $0
BALANCE OF BUDGET Less:This Change Order: $0
REMAINING FOR PROJECT: - Balance Remainin of Contin ency: -
The amount of the Contract will be increased by the Sum of: Four thousand and 00/100($4,000).
See reverse ...
Contract C32720 Amendment No. 1 Continued from front
This Amendment covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Amendment items for a lump
sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $76,209.12
The undersigned Contractor approves the foregoing Amendment # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Amendment # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Amendment
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Amendment shall be effective when approved by the Owner.
Execution of this Amendment by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Amendment, whether known or unknown, including but not limited to direct and indirect
costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any
and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONTRACTOR Date Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR VAN G. TANNER, MAYOR Date Approved
NOTE: No payments will be made prior
to City Manager and Council approval CITY MANAGER Date Approved
See reverse ...