HomeMy WebLinkAboutRtfy - C31651 Ext 1 - Uniform & Laundry Svcs Contract No. C31 51
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CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: RATIFY THE CITY MANAGER'S APPROVAL TO EXTEND
CONTRACT NO. C31650 AND APPROVE CONTRACT NO.
C31651, FIRST ONE-YEAR EXTENSION WITH PRUDENTIAL
OVERALL SUPPLY FOR INDUSTRIAL UNIFORM RENTAL AND
LAUNDRY SERVICES IN THE AMOUNT OF $5,324.80
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Prudential Overall Supply
DATE: August 28, 2014
CONTENTS: C31651, First Amendment to Agreement C31650
Letter from Prudential Overall Supply
City Manager's Approval
Recommendation
By Minute Motion:
1. Ratify the City Manager's approval to extend Contract No. C31650;
and
2. Approve Contract No. C31651, first one-year extension with Prudential
Overall Supply for Industrial Uniform Rental and Laundry Services in
the amount of$5,324.80.
Funds are available in General Fund Account No. 110-4310-433-3320, Supplies-
Uniform Rental.
Backqround
On May 10, 2012, the City Council awarded Contract No. C31650 to Prudential Overall
Supply for a term of three years in the amount of $15,974.40 ($5,324.80 per year) with
two, one-year options for contract extension. The contract covered the rental of work
uniforms for maintenance services personnel (including street maintenance workers)
and building maintenance staff, as well as shop towels, cleaning towels, mops and
entryway floor mats.
Staff Report
Ratify City Manager's Approval to Extend C31650
Page 2 of 2
August 28, 2014
On August 3, 2012, City staff discovered an inaccuracy on the expiration of the three-
year contract, which should have an expiration date of June 30, 2015. The executed
agreement had an expiration date of June 30, 2014. Staff contacted the City Attorney to
advise proper action. He suggested advising Prudential Overall Supply of the error and
informing him that the City intended to exercise the first one-year option to extend the
contract in order to make it a three-year contract.
Prudential Overall Supply agreed to the extension and on July 10, 2014, the City
Manager approved the extension of Contract No. C31650 under the same contractual
provisions and price as the original contract.
Fiscal Analysis
There is no financial impact to the City beyond the contract amount.
Prepared By Dep m Head:
��
Carlos Her a dez Mark G e nwood, P.E.
Maintenance ervices Manager Directo o Public Works
� CITY COUNCILAC,TION
P . Gi son, Director of Finance APPROVED � nExr�D
RECEIVED OTHER
MF,F.TING DATE B'��' ��
roval: AYES:Benson n.a.K �_It�� "��irtr�-Y'
NOES:�aL.�
AI3SF;NT: ��° _., ._.
AI3STAIN: N��---
n M. Wohlmuth, City Manager VF.RIFIED BY:_ �K�`�
Original on File with City Clcrk's Office
CONTRACT NO. C31651
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Prudential Overall Supply,
("Contractor"), entered into an agreement, dated May 10, 2012, for Industrial Uniform Rental
and Laundry Services ("Agreement"), the parties wish to amend the Agreement effective
July 1, 2014.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2014, through June 30, 2015."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 28th day of August, 2014.
CONTRACTOR:
BY: ATTEST BY:
Signature to be notarized
TITLE: TITLE:
CITY:
BY: ATTEST BY:
TITLE: Mayor TITLE: City Clerk of Palm Desert, CA _
APPROVED AS TO CONTENT: APPROVED AS TO FORM:
MARK GREENWOOD, P.E. DAVID J. ERWIN
DIRECTOR OF PUBLIC WORKS CITY ATTORNEY
CONTRACT NO. C31651
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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Cit�� of Palm Desert
:�ttn : Carlc>s t-[ernandez
f`E: : {)ne t l j `r'ear I�xtension
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Prud�ntial O��erall Suppl�� a�rees to a 1 ye��lr e�tension on t�he uniforn� progz�am ��=ithaut
an�� additional cost inci�cascs ior the ne�v year. We are tllankful for your business.
Shotild �'ou have an�� c�ucstions, �lease gi�'e us a call.
Sin�erel�.
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Jati� I3�ver
��ssistant General i�lanager
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Unifcrm Programs ° ?0��4�� Programs • Facility Programs • Cleanroom Programs
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PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: John M. Wohlmuth, City Manager
From: Mark Greenwood, P.E., Director of Public Works
Date: July 10, 2014
Subject: Contract Extension Authorization
I am requesting your authorization to extend Contract No. C31650 for one year with
Prudential Overall Supply for Industrial Uniform Rental and Laundry Services in the
amount of$5,324.80.
The items covered under this rental service agreement are work uniforms for
maintenance services personnel (including street maintenance workers) and building
maintenance staff, as well as shop towels, cleaning towels, mops and entryway floor
mats.
The original agreement with Prudential Overall Supply expired on June 30, 2014;
however, it has an option for two one-year extensions. Overall Prudential Supply's
performance has met City standards and has agreed to a one-year extension at the
current contract amount of$5,324.80, with no cost increase.
Ratification of this extension will be submitted to City Council at the next scheduled
meeting of August 28, 2014. Funds are available in Account No. 110-4310-433-2140,
Supplies-Uniform Rental.
If you concur, please indicate your approval below.
,.,
' Review and Concur:
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Mark eqhw od, P. . phn M. Wohlmuth, City Manager
Directo� o� Public Works
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Attachment