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Home My WebLink AboutRtfy - C33580 CO1 - Desert Willow Drivng Rnge i CITY OF PALM DESERT STAFF REPORT REQUEST: RATIFY CHANGE ORDER NO. 1 TO CONTRACT NO. C33580 WITH PANORAMA CORP. FOR THE DESERT WILLOW DRIVING RANGE RENOVATION PROJECT SUBMITTED BY: Martin Alvarez, Director of Economic Development CONTRACTOR: Panorama Corp. 8780 19th Street, #185 Alta Loma, CA 91701 DATE: August 28, 2014 CONTENTS: Change Order No. 1 Proposals Recommendation By Minute Motion: 1. Ratify Change Order No. 1 to award Contract No. C33580 with Panorama Corp. in the amount of $17,900.00 for the Desert Willow Driving Range Renovation Project; 2. Move the 10% contingency of$5,353.53 to the contract base and; 3. Appropriate $12,546.47 from Account No. 441-4195-495-8092. Backqround On June 26, 2014, the City Council awarded a contract to Panorama Corp. in the amount of $53,535.35 for the Desert Willow Driving Range Renovation Project. This project was identified as a priority as part of the original golf course architect's site visit and contract to develop a comprehensive golf resort renovation master plan that will assist in maintaining the resort's 4.5- star rating for quality of experience. Both driving range tee areas have been in use for over fifteen years and have never been re-leveled or renovated. Annual golf rounds at Desert Willow average approximately 80,000. This high volume of use has created uneven hitting areas adversely affecting the quality of the golf experience. Discussion The Desert Willow Driving Range Renovation Project consisted of removing the existing driving range sod, re-leveling the 60,000 sf. tee box area and re-sodding. In addition, a practice bunker located adjacent to the practice putting green will be removed to address safety concerns (see attached map). Staff Report Desert Willow Driving Range Renovation Change Order No.1 to Contract No. C33580 August 28, 2014 Page 2 of 2 Change Order No. 1 The driving range renovation specifications required the contractor to; remove the existing sod on the driving range tee area, remove 6 to 8 inches of soil, use the clean soil to re-grade the area in front of the tee area, re-level the driving range and install new sod. Although the grade work was performed per the specifications, the condition of the soil (at the newly graded level) was left inconsistent and unsuitable to accept new sod. Apparently, the years of blow sand accumulations, frequent addition of sand/seed for divot repair and, prior added layers of sod created extraordinary soil conditions within the top 8 inch layer of the tee area grade. In short, the existing grade issues (and the extent) were unknown at project initiation. Therefore, the original specifications proved insufficient to prepare the grade satisfactorily. To avoid the more costly option of exporting old material and importing new soil, staff directed the contractor to employ the use of a mechanical soil pulverizer. The `pulverizer' conditions the soil by breaking up all existing organic materials and creating finely tilled soil in its wake. By creating the finely tilled soil, the tee box can now be re leveled with a consistent soil structure suitable for new sod application. The cost to complete the additional work is $16,200.00. There was also the need to remove a portion of excess fill and dirt material from the site at a cost of $1,700.00 for a total change order amount of$17,900.00. Staff is requesting ratification of the City Manager's approval to proceed with the additional work. Due to the annual re-seeding process, there exists an urgency to install and properly condition the new turf to meet the over seeding schedule. Therefore, staff recommends that the City Council ratify Change Order No 1 to Contract C33580 in the amount of$17,900.00. Fiscal Analvsis Funding for the project is available in Fiscal Year 2014/15 Desert Willow Capital Improvement Fund. Submitted By: Department Head: � �.Gf•�f"G!/i9��t� ��i'`� Mart ni Alvarez Rudy costa Direct f Economic Development Assistant City Manager Paul S. Gibson CT'1'1'COUI�TCiLA�ETION Director of Finance APPROVED DTNiF,D RF,CEIVED OTHF,R Appr6va : MF:I:TINC DAT� 8"Z- "�y' AYF,S�.�on, r�i�(, �c�el �.ber, Ta.vu�.r ,� NC?F,S: _ �D � �R�!•:NT: t�1l�P Jo n . Wohlmuth �,a3�['�(^d: t�loA4 ^ C ty anager i��'.3z�►��€9<;�� r'Y: ��r�� ____ �-------- ��!`BMp��<4� tltl ��I�i` 9f+��l � d£% �.,_�rti� ��. .�ti:i:�: G:rda\Martin Alvarez�2014\SR\DWDrivingRangeRenC01-8-28-14.doc �� ; ,� �� Contract#�P.o.# C33580 19206 ��11��11�� C�LE�ll1��; �� Chan Contitlgency: YES X 1 NO Contract Purpose Desert Wiliow Driving Range Renovation Project Account No. 441-4195-495-8092 Contractor's Name PaIlOI"al'Tla COfp. Project No. aad�ess: 8780 19th Street, #185 vendor No. 13446 Alta Loma, CA 91701 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price 1- Mobilization 3,000.00 2- Pulverize Existing Soil Up to 8" 4,200.00 3- Re-Grade Existing Tee Box and Contour Areas 9,000.00 4- Export of Additional Sod 1,700.00 TOTALS: - 17,900.00 NET CHANGE IN CONTRACT PRICE: 17,900.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 58,888.88 CONTINGENCY: Less: Expend. & Encumb. To Date: - 53,535.35 Amount Approved by Council: + 5,353.53 Less: This Change Order Amount: - 17,900.00 Less: Prior Amendment(s): - - BALANCE OF BUDGET Less: This Amendment: - 5,353.53 REMAINING FOR PROJECT: 12,546.47 Balance Remainin of Contin enc : - The amount of the Contract will be (B�^�` ��,�Q) Increased by the Sum of: Seventeen thousand Nine hundred and NO/100 Dollars ($17,900.00). G�\rda\Martin Alvarez\Desert Willow\GOLF COURSE IMPROVEMENTS\DW Mast Cap Impr\Driving Range Renovation\DW DrivingRangeReno-Change Order.doc See reverse ... Contract C33580 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $71,435.35 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR VAN G. TANNER, MAYOR 08/28/2014 NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER 08/28/2014 G�\rda\Martin Alvarez\Desert Willow\GOLF COURSE IMPROVEMENTS\DW Mast Cap Impr�Driving Range Renovation\DW DrivingRangeReno-Change Order.doc See reverse ... � . .�. �� . 878{�19t3i�treet,Su9te#1$5 r�tt�LonYa, �A 9I7{}1 , . �909}97�-fJ28t}C)�c� - ��,��«. � , ��, (9{�3l?2S->7{I{?F� � ,.��' ' ,.-'+� � EnaaiS:estin�acingCp�uorams�cor��,t�et r -� �isit T_is AT: t�sr�r.panoramaeorp.�ef �`'�`_�� "' '�� To: Cfty Of Paim Qesert GantatE: Martin Afvarez Address: 73-514 Fed Waring drive �hone: (750)7�6-6467 Palm Desert,CA 922b0 ��x: Project liame: Desert tNHiow Gaif Resort Driving Range �id Numbew. G33580 Pmjed Locatlon: 38-945 Desert Wi(Ifow Drive,Faim pesert,CA 8Id Data: fi/iGJ3019 Addendum#ez 1 Item# Item�escr#ption �sNmated QuantiYy Unit Unit Price Total Price 900-Qi MobN€zation 1.00 LS ;3,OOU.QO #3,O�.OU 9�02 Pulverize Existlng Sofi Up To 8"' fif},Q00.00 SF #0.07 $4,200.{)U 940-03 Re-Grade Eacts#inq Tee Box And Contour Areas 60,d00.44 SF #0.15 �9,OOp,qp TOtai BlCI PCiC�e: �16,2{10.{1t� Nates: • Contracta or Subcontractw must havt aa,�ss Uo the Proposed ProPertY at ati tlmes. • We agrees to fiurrish aA labor,e4�tP►nent and materiais for the proposed work as Identtfiec!in th�s Praposah F�ccludes 8onds. • Unk prices to prevaiL Ap quantides are estimaUed and shali be Reld measured and veritled by wstortser. • rnIs paacage wnl nat ne spf�un�ess agreed c�son hy botl,pa�s. ' This propos�and aU language wiil be induded and mack part of any master or subcantract agreertyent, • Exdudes cost for damages or adciidonal vmrk required due to arry unforeseer►conditions. Additlonat or Extra Work may be perfortned on a 71me& Materiat basis at the 6wnefs expense,a�d oniy after writken dir�ctian is received from Owner. • F�ccludes a�n9��PR��9,8��9 or relocatin9 uUlities. • �dudes cnst of permits,Oerm�fees,survey,�gineer{n4,kispecdan.Inspectfon fec�s and Ikensing. ' E�crJudes�of connnxiian water,wat�meters or deve�op3ng water. ' Exdude5 erosbn tattroi,impiementadat af SWPPR or SWPPP plarts.i[�stailing 9MP. ' Encludes traffk corttr4l or traffk controi platts. • Eucludes weed kill or removal.Contrartor or SubwntracWr wti(not be hek!responsib�e for rertwval/ctsiposai of any vegetatton or green waste. • Fxdudes Post'a�g or AlatNlcat3on ta ezisUn9 home or bc�s awn�s. � 8+►1'e�'a9rees to PaY cocat costs and reaso�b�atiorctey��in the event af tfefauit or if the ca►tratt is tumed over to an attnrney fw cnifection. ' Cantractors are requked by law to be ticensed and regulated by the contractars state itcer�board. � �Y UuesGon car�teming a tonkactor may be referred ta the regist�of the board whose add�ess is:9821 8usiness Park Dr.Savar�nto,CA 95827. • Pr(ce based UPan(i)rr�ove. • AN prosed work d�s rnot hdude hand pidctng grass or roots, Payment Terms: __.�_.._ _ __ ___._______.. .___._� _ ___.___. ,_..a._._ .._ _�_ �__�_____�__. __ _ ..._� ACCEPTED: CONFIRMED: The above Prices,spec�ificatioiu and coruiitions are satk,factory and ¢Sitordt7i8 COCp ; are tiereby aaepted, 4 '^-'"`�wr�'��'+�'-"^�"C,r'.,��"` � � Suyer...�°.a,y�s�,r � �'>`t�' ;:, r l� ? Si nature: �� ' " 1 S '"�' 1 �' �'`i,- AutttOrized Stptlatittae: i � � Date of Acteptadce: /'.,�,,.�rr,,'�, ,''*,� Estimatar. 1dat��i�iril�- o b c�-�{- �Y� - v� {909)972-028Q marc@panoramamrp.net Page i o#i �� ' .�� '�,�}�. 878019'"Street#183 AIIa Lorria, C�i 91 r'01 Phone(909}972-a280 Fax(9Q9j 218-2700 Lice�rse#9822Q,i AUTH4RIZATION FOR EKTRA WORK QR CHANGE IN PLANS P.O.No 19206 Job Na 14100 AEW# 80Q-01 Date 48/6/2014 Bill To City af Palm Desert 73-520 Fred t�aring Drive Palm Desert,CA 922G0 Lacation Desert Willow Driving Range PC)#19206 Contract#C33580 Work Description Additioaai Sod Ex�ort Requested by City PM Rabert Dye Daily Timesheet No 1533 Type of Labor,Equipment or Materials Used xours! Quanti For Office Use O�e! • ; Foreman 4 �95 = �3$0 Laborer � �,�a _ ��gQ Operator � $�a _ �� Dump Truck � $4� _ $�$� Skid Steer � $�2$ _ $�dQ subtotal: $1,740 TOTAL: ��,�a� ��_-, P orama Representative Customer's Representative Date:�l Jo�il� Date: i / 4['H1TE{O�FtGE) YEI,LOW(BiLLING) PSNk(CUSTO�tER)