Loading...
HomeMy WebLinkAboutC33530 - CO1- NOC - Deconstruction Imprvmnts 633-07 Contract No. C33530 � CITY OF PALM DESERT � _ � PUBLIC WORKS DEPARTMENT � � STAFF REPORT REQUEST: RATIFY THE CITY MANAGER'S AUTHORIZATION FOR ADDITIONAL EXPENDITURES, APPROVE CHANGE ORDER N0. 1, AND REQUEST ACCEPTANCE OF WORK FOR CONTRACT NO. C33530 WITH 5M CONTRACTING, INC., FOR THE DECONSTRUCTION OF IMPROVEMENTS FOR THE APARTMENT COMPLEX AT 45-330 OCTOILLO DRIVE AND FOUR SINGLE FAMILY HOMES AT 43-845, 43-878, 43-895, AND 43-915 PORTOLA AVENUE (PROJECT NO. 633-07) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: 5M Contracting, Inc. 2691 Dow Ave., Suite C-2, Tustin, CA 92780 DATE: December 11, 2014 CONTENTS: City Manager's Approval Memo Change Order No. 1 Notice of Completion Vicinity Map Recommendation By Minute Motion: 1. Ratify the City Manager's authorization for additional expenditures and approve Change Order No. 1 to Contract No. C33530 in the amount of $12,849.50 for the deconstruction of the four single family homes; 2. Authorize the transfer of $12,849.50 from contingency to base; 3. Authorize the Mayor to execute said Change Order No. 1; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. C33530. Funds are available in Account No. 400-4438-433-4001, Portola Wall and Sidewalk Capital Outlay Account. Staff Report Approve Change Order No. 1 and NOC for Contract C33530 Page 2 of 2 December 11, 2014 Backqround On June 26, 2014, City Council awarded Contract No. C33530 in the amount of $176,500.00 to 5M Contracting, Inc., for the Deconstruction of Improvements for the Apartment Complex at 45-330 Ocotillo Drive and Four Single Family Homes at 43-845, 43-878, 43-895, and 43-915 Portola Avenue. During the deconstruction of the single family homes, the contractor discovered asbestos material not identified in the original asbestos survey of the homes. One home appeared to have excessive amount of asbestos and the contractor felt compelled to have a third party re-survey and re-test the home for asbestos and lead. This home had approximately 1,450 square feet of extra tile and mastic containing asbestos. This tile had to be manually exposed and remediated. Additionally, the entire ceiling had friable acoustic ceiling spray containing asbestos that had to be remediated. Staff considered all items and the new report and feel that the extra work was required and the additional cost justifiable. The net amount over contract associated with the overage in quantities and additional work is $12,849.50 and is reflected on Change Order No. 1. The additional amount is well within the contingency already approved by Council. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. Fiscal Analysis The initial contract amount was $176,500.00, and Change Order No. 1 will increase the contract amount to $189,349.50. There is no fiscal impact beyond the change order. Prepared By: ��,, Depa ead: oel ontalvo, P.E., Senior Engineer Mark Gr nwood, P.E. Director Public Works CtTY COUNCILACTIO aul S. Gibson, Director of Finance APPROVF.D._„ DENIED RECEIVED OTHER Approval: MF,ETING DATE �Z`<<-�`'� AYES:t�a.,r�..�"_�P��`L..�.��,,�� NOES: Nono , �---•���� d � AI3SENT: No� „�„� John . Wohlmu h, City Manager ABSTAtN: �1'�� �� 1�.,^.,,,",�,_,_,_„� VERIFIED BY: r Original on Fi1e with City Clerk's Utfice G:IPub WorkslSta//RepoRs120141December 11107 NOC and COl Deconstruction Porfola AvenuelSR NOC Approve CO#1 fo�5M Construction C33530.docx ��� CITY OF PALM DESERT � � PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, City Manager From: Joel Montalvo, Senior Engineer Date: August 25, 2014 Subject: EXTRA WORK AUTHORIZATION FOR 5M CONTRACTING The City has contracted with 5M Contracting, tnc. for the deconstruction of the apartments on Ocotillo Drive and the four homes on Portola Avenue. During the asbestos abatement the Contractor discovered asbestos mate�ial not identified in the original asbestos survey of two of the homes. One home appeared to have excessive amount of asbestos that the contractor felt compelled to have a third party re-survey and re-test the home. The frst home had approximately 750 square feet of asbestos covered material (ACM) under ceramic tile. This material was not quantified on the original report. The contractor had to manually expose all the material and remediate. This extra work was not part of the bid and could not have been visually identified during the initial site visit. The additionai cost for the extra remediation of this home is $ 1,687.50. The second home had approximately 1,450 square feet of extra tile and mastic containing ACM. This tile will have to be manually exposed and remediated. Additionally, the entire ceiling had friable acoustic ceiling spray containing ACM. The additional cost for the remediation of this home is $10,362.50. The cost for the re- survey for asbestos is$800. 5M Contracting, Inc has submitted a change order with the extra scope of work and the costs in the amount of$12,849.50. We have reviewed the extra work on feel that the extra work is �equired and the cost is justifiable. Public Worics is requesting that the Ciry Manager authorize 5M Contracting, Inc, to proceed with the extra work as described in the attached scope of work. A staff report will be brought before Council to ratify the authorization. If you concur, please sign your autho ' ation. Jo . Wohl uth, City Manager Waks1PROJECTS1633-07 Portda Ave Free Right and Aestl�euc TrealmeMlChanga Or0ers120�4-08-25 Memo-JW eMra r+ork.tloc CI1'Y OF PA►LM DESERT Contract#/P.O.# C33530 019169 Chan Order No. 1 CONTRACT CHANGE ORDER � Contingency: YES NO Contract Purpose Deconstruction of four single family homes Account No. 400-4438-433-4001 Consultant's Name 5M Contracting, Inc. P�oi�t No. 633-07 Address: 2691 DOw Ave., Suite C-2 vendor No. 13443 Tustin, CA 92780 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE Su lemental Plans S ecifications and Directives dated Attached In Contract PriCe In Contract PriCe Unanticipated asbestos removal and abatement for one home 12,849.50 TOTALS: - 12,849.50 NET CHANGE IN CONTRACT PRICE: 12,849.50 JUSTIFICATION: Additional cost due to unanticipated asbestos removal and abatement. OTAL BUDGET FOR PROJECT: + 189,349.50 CONTINGENCY: Less: Expend. & Encumb. To Date: - 176,500.00 AmountApproved byCouncil: + 17,650.00 Less:This Change Order Amount: - 12,849.50 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: ThisChange Order: - 12 849.50 REMAINING FOR PRQIECT: - Balance Remaining of Contingency: 4,800.50 The amount of the Contract will be Increased by the Sum of: Twelve Thousand. Eiqht Hundred and Fortv Nine 50h00 Dollars ($12,849.50). See reverse ... Contract C33530 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $189,349.50 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR VAN G. TANNER, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved See reverse ... To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code§ 3093—Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 11th day of December , 2014, a work of improvement described as the Deconstruction of Improvements for the Apartment Complex At 45-330 Ocotillo Drive and four single family homes at 43-845, 43-878, 43-895, and 43-915 Portola Avenue, Project No. 633-07, Contract No. C33530 on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: 5M Contracting, Inc., 2691 Dow Avenue, Suite C-2, Tustin, California, 92780. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 45-330 Ocotillo Drive and 43-845, 43-878, 43-895, and 43-915 Portola Avenue. CITY OF PALM DESERT Dated: By: Van G. Tanner, Ma or STATE OF CALIFORNIA } }ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA,the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 20 RACHELLE D. KLASSEN.CITY CLERK Rev.Oct 02