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Home My WebLink AboutC33860 - CO1 - Cvc Ctr Shade Strcture Rplcmnt 725-15 Contract No. C33860 CITY OF PALM DESERT / � PUBLIC WORKS DEPARTMENT � STAFF REPORT REQUEST: RATIFY THE CITY MANAGER'S AUTHORIZATION FOR ADDITIONAL COSTS AND APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C33860 IN THE AMOUNT OF $5,821.58 FOR THE CIVIC CENTER SHADE STRUCTURE REPLACEMENT PROJECT (PROJECT NO. 725-15) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Creative Contractors Corp P.O. Box 80784 Rancho Santa Margarita, CA 92688-0784 DATE: December 11, 2014 CONTENTS: City Manager's Approval Change Order No. 1 Contractor's Proposal Recommendation By Minute Motion: 1. Ratify the City Manager's authorization for additional costs and approve Change Order No. 1 to Contract C33860 with Creative Contractors, Corp. in the amount of$5,821.58; 2. Authorize the transfer of $5,821.58 from contingency to base; and 3. Authorize the Mayor to execute Change Order No. 1. Funds are available in the Civic Center Park Fund, Account No. 233-4674-454-4001. Backqround On August 28, 2014, Council awarded Contract No. C33860 to Creative Contractors Corp for the Civic Center Shade Structure Replacement Project in the amount of $70,885.00. Following the award of contract, staff determined that lighting needed to be added to the area, and additional poured in place rubber was need to maintain impact Staff Report Ratify City Manager's Approval of Change Order No. to C33860 (Project No. 725-15) Page 2 of 2 December 11, 2014 attenuation requirements. As a result of these additions, additional drawings were prepared by Creative Contractors. It was anticipated that the existing poured in place surFace could be used as the base for the new 1-'/2 inch cap. However, the existing poured-in-place surface has hardened over the years and will not provide the impact attenuation required; therefore, it must be removed and new base material installed. The cost for this work is $4,141.58. The cost to add infrastructure to accommodate the additional lighting is $1,680.00. The cost to wire the infrastructure for lighting will be performed separately. On November 20, 2014, the City Manager authorized the additional expense, and staff is requesting City Council ratification of the approval via Change Order No. 1 in the amount of$5,821.58. This increases the contract amount to $76,706.58. Fiscal Analysis This is a maintenance activity and there is no fiscal impact beyond the contract amount. Prepared By: Depa e ad: Ran y Chav Landscape Supervisor Mark G e nwood, P.E. Direct o Public Works aul S. Gibson, Director of Finance Approval: �� ,,llu�►N�.�tv7�/ John . Wohlmut , City Manager C1TY COUNCILAC�ION APPROVED '� DENiED /bl RF,CEIVED OTHER MF.ETiNGDATE �Z '1�-I AYF,S: ��.rn.iK Tbna-tltan,Snte�9��`'f��EI.�_. NOF.S: *►o•+o A13SF.NT: -l�D^Q ARSTAIN: o� �, VF.RIFIED i�v�__ I�K rlth ��.��. Original on File with City Clerk's O�ce ��-� CITY OF PALM DESERT � � PUBLIC WORKS DEPARTMENT . lNTEROFFICE MEMORANDUM To: John M. Wohlmuth, City Manager From: Mark Greenwood, Director of Public Works Date: November 20, 2014 Subject: Change Order No. 1 for Civic Center Playground Shade Structure Replacement- Project 725-15 On August 28, 2014, Council awarded Contract No. C33860 to Creative Contractors Corp for the Civic Center Shade Structure Replacement Project. Following the award of contract, staff determined that lighting needed to be added to the area, and additional poured in place n.ibber is needed to maintain impact attenuation requirements. As a result of these additions, additional drawings were prepared by Creative Contractors. It was anticipated that the existing poured in place surface could be used as the base for the new 1-'/Z inch cap. However, the existing poured-in-place surface has hardened over the years and will not provide the impact attenuation required; therefore, it must be removed and new base material instaifed. The cost for this work is $4,141.58. The cost to add infrastructure to accommodate the additional lighting is $1,680.QQ. The actual lighting will be done at a later date, through separate contract. The total amount of Change Order No. 1 is $5,821.58. A copy of the proposal is attached for your reference. Review and Concur: � - � / � 1�� Mark G e nwood, P.E. hn M. Wohlmuth Directo o Public Works ity Manager , ; Iclg CTI'Y OF PALM DESERT Contract#/P.O.# C33860 Change Order No. � CONSTRUCTION CHANGE ORDER Contingency: YE rvo Contract Purpose Civic Center Shade Structure Replacement Account No. 233-4674-454-4001 ConsultanYs Name Creative Contractors Corp Pro�ecc No. 725-15 Address: P.O. BOX HO7H4 Vendor No. Rancho Santa Margarita, CA 92688-0784 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE In Contract Price In Contract Price Additional infrastructure for lighting 1,680.00 Removal of existing poured in place rubber surface 2,200.00 Supply and install new poured in place rubber surface 1,941.58 TOTALS: - 5,821.58 NET CHANGE IN CONTRACT PRICE: 5,821.58 JUSTIFICATION: Need for additional lighting was identified; and the existing poured in place surface has hardened too much to act as a base for the new poured in place rubber cap, therefore, it must be removed and new surface material installed. TOTAL BUDGET FOR PROJECT: + 76,706.58 CONTINGENCY: Less: Expend. & Encumb. To Date: - 70,885.00 Amount Approved by Council: + 7,088.50 Less: This Change Order Amount: 5,821.58 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: This Change Order: - 5,821.58 REMAINING FOR PROJECT: - Balance Remainin of Contin enc : 1,266.92 The amount of the Contract will be Increased by the Sum of: Five Thousand Eight Hundred Twenty-one and 58/00 ($5,821.58). G:�PubWorks�.Staff Reports12014�December t t\OS Rafity Change Order No�for Civic Center Park Shade Structure\Contract Change Order No.Ldocx See reverse ... Contract C33860 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Housing Authority, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $76,706.58. The undersigned Contractor approves the foregoing Change Order No. 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order No. 1. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR VAN G. TANNER, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:�PubWorks�,StaH Reports�2014�December 11\OS Rafify Change Order No t for Civic Center Park Shade Shucture\Contract Change Order No.1.docx See reverse ... CREATIVE CONTRACTORS, CORP. Quotation P.O. Box 80784 ------ Rancho Santa Margarita, CA 92688 DATE QUOTE NO. QUOTE EXPIRES Tel 949-858-5902 Fax 949-858-0113 - ----- State License #636734 11/19/2014 4095 1/31/2015 CUSTOMER City of Palm Desert Attn: Randy Chavez Te1760-902-9064 PROJECT Civic Center Park ITEM DESCRIPTION QTY RATE AMOUNT CONTRACT NO.C33860 CHANGE ORDF.R NO. 1 Site Work Remove/dispose existing 406 SF of PIP Rubber in 5-12 1 2,200.00 2,200.00 Play Area;Re-compact existing Aggregate Base as needed for new Rubber Sub Base. PIP Install Supply and install 406 SH'of Pro-Tect Turf PIP Rubber 1 1,941.58 1,941.58 Suriacing: Change from 1-1/2" Re-7'op to 2-1/2" new Rubber.Color: 50%Beige/50%Terra Cotta SUB TOTAL 4,141.58 Shade Provide new Custom Canopies Shade Shelter Footing 1 1,680.00 1,680.00 Detail with Electrical Conduit going into Footing and Mounting Plate and out near Column Top along with Grounding Strap. EXCI.UDES: Supply additional Aggregate Base; Grounding Straps and/or Electrical Work for new Shade Shelters; Bonds; Prevailing Wage; City/Permit Fces TOTAL $s,a2i.ss CUSTOMER ACCEPTANCE TERMS: Payment due in full at completion of job. CONDITIONS: 1)Customer will mark,cap and/or relocate all underground utilities/irrigation prior to start of job. Contractor will not be responsible for damage to utilities,irrigation,etc marked incorrectly. 2)Unless noted,Contractor will not be responsible for repairing landscape if damage occurs due to inadequate access. 3} Unless noted,dirt removed for footing holes will be dumped&spread on-site. If off=site dumping is required, additional fees will apply. 4) ASTM and CPSC Guidelines will be met or Contractor has the right to refuse installation of playground equipment. Additional c6arges may apply if changes are necessary to comply with t6ese guidelines. 5)Completion date could incur uoavoidable delays due to weather aad/or missing/incorrect parts for playground equipment.