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HomeMy WebLinkAbout2014 PD Recreational Century Bike Ride 11-08-2014CITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: Approve 2014 Palm Desert Recreational Century Bike Ride, Road Closure of University Dr. from College Dr. east to west and southbound lane closure of College Dr. between University and Frank Sinatra, and Waiver of Section 11.01.140 (Amplified Sound) and Section 11.01.080 (Prohibited Conduct Generally in City Parks, Item Q — Vendor Sales) SUBMITTED BY: Amy Lawrence, Administrative Secretary APPLICANT: Shadow Tour, LLC DATE: February 27, 2014 CONTENT: None Recommendation By Minute Motion, 1. Approve Palm Desert Recreational Century Bike Ride on November 8, 2014; 2. Approve road closure at University Dr. from College Dr. east to west; 3. Approve southbound lane closure of College Dr. between University and Frank Sinatra; 4. Approve waiver of Section 11.01.140 — Amplified Sound; and 5. Approve waiver of Section 11.01.180 — Prohibited Conduct Generally in City Parks, Item Q — Vendor Sales. Discussion Mr. Jim Knight of Shadow Tour, LLC, is currently planning for the 4th Annual Palm Desert Century Recreational Bike Ride. For the last few years, this event has brought hundreds of people to Palm Desert, consistently selling out the Homewood Suites (Host Hotel) and nearly selling out the Hampton Inn, as well as providing increased sales to numerous local businesses. In 2013, the event organizers worked with the Desert Mirage High School ASB as their volunteer base and official event charity. This group's dedication throughout the event earned them a total of $3,794 in donations by event riders and Shadow Tour, LLC. Event feedback from the riders, hotels, businesses, police, fire, and other City staff has all been very positive. This year, the event will again be held at University Park, off of Cook Street, and is scheduled for Saturday, November 8, 2014. Event setup will begin around 8:00 a.m. on Friday, event activities will begin at 5:30 a.m. on Saturday, and cleanup will take place around 6:00 p.m. Saturday evening. The organizers will have a DJ start making STAFF REPORT APPROVAL OF 2014 PALM DESERT CENTURY BIKE RIDE FEBRUARY 27, 2014 PAGE 2 announcements and alternating music sets at about 6:30 a.m., and at 11:00 a.m., depending on the event field size, there will be a small band for entertainment (music is more for background entertainment and announcements). As a result, staff is requesting a waiver of Palm Desert Municipal Code (PDMC) Section 11.01.140, Amplified Sound. In addition, the organizers are proposing to have expo booths for sponsors and exhibitors with 10'x10' pop-up canopies to promote and sell products. As such, staff is recommending a waiver of PDMC Section 11.01.180, Item Q Prohibit Conduct Generally in City Parks — Sell or Offer for Sale any Merchandise (Vendor Sales). The event, setup, and route are basically the same as was approved in 2013. Additionally, the ride will continue to have a charitable aspect and the organizers will again work with the Desert Mirage High School ASB to ensure adequate volunteers are provided for the event. Provided below, as a refresher for City Council, are details from the 2013 ride that are anticipated to remain the same for 2014: The closest occupied residential units are located in the southeast quadrant of University Dr. and College Dr., which is approximately 400 feet from the park. Also, there is a hotel directly adjacent to the park. Event organizers have contracted with Homewood Suites (hotel adjacent to the park) to become the Host Hotel and the Hampton Inn as the Event Hotel. Agreements with both hotels will be finalized at a later date. In addition, the organizers will work with California State University San Bernardino (CSUSB) Palm Desert to obtain approval to utilize the campus parking area for additional event participant parking if needed. The event's route includes only approximately 4.3 miles one-way (8.6 miles roundtrip) within Palm Desert, meaning the majority of the ride proceeds through other Coachella Valley communities, to Riverside County areas at the east end of the route on Box Canyon Road. The ride will have 20, 32, 50, 60, 70, 100, and 130 mile segments with the complete route proceeding to Chiriaco Summit where riders will turn around and follow the same route back to University Park. Following are, 1) the proposed section of the route that is within Palm Desert; and 2) street/road closures and other safety requirements: Palm Desert Route: • Riders will proceed south on College Dr. toward Frank Sinatra Dr. • Turn left heading east on Frank Sinatra Dr. and proceed passed Cook St. • Continue onto Tamarisk Row Dr. • Turn left heading east on Country Club Dr., past Washington Street until riders reach Jefferson. Street/Road Closures and other Safety Reauirements: • No road closures are proposed except at University Dr. from College Dr. east to west, and southbound lane closure of College between University and Frank Sinatra. • Parking will be at hotels, University Village business complex parking lot area, and the CSUSB Palm Desert campus. • Palm Desert Police officers will be stationed at the following three intersections for the start of the ride: 1) College Dr./Frank Sinatra Dr.; 2) Frank Sinatra Dr./Cook St.; and 3) Tamarisk Row Dr./Country Club Dr. Traffic will be stopped at these intersections to allow riders to move through quickly and safely until they are out of city limits. Police will also utilize the Palm Desert Citizen on Patrol (COPS) members STAFF REPORT APPROVAL OF 2014 PALM DESERT CENTURY BIKE RIDE FEBRUARY 27, 2014 PAGE 3 to assist with traffic control at various intersections. City staff and police will continue to work with the organizers to address traffic related issues as the event date gets closer in. • On the return, riders become significantly dispersed, and as a result, the same conditions will not necessarily exist as in the start of the event; therefore, officers will be present along the route to ensure riders are obeying the rules of the road. If necessary, officer(s) will utilize the same process as at the start of the event to allow riders through signals to keep traffic and riders moving smoothly. • Staff has requested that the event organizers relay to all riders before and during the event that safety is the number one priority and traffic laws shall be obeyed at all times during the ride. Fiscal Analysis: There will be no fiscal impact to the City associated with this request. The organizers have been informed that the City will not consider any monetary compensation for the event. Submitted By: Administrative Secretary Frankie ddle Director of Special Programs Approval: J n M. Wohlmuth ty Manager CITY COUNCIL ACTION APPROVED ✓ DENIED RECEIVED OTHER MEETIGDATE (9-`1- 011{- AYES:. cf i I-1-irfl i K Spi Tel 1()r her, Tant7ef NOES: M((Je_ ABSENT: MNI ABSTAIN: t\i e VERIFIED BY• ' L K ( col Original on File with City Clerk's Office