HomeMy WebLinkAboutSponsor - PDYSA - Opening and Closing Day Ceremonies CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: CONSIDERATION OF APPROVAL OF A SPONSORSHIP
REQUEST FROM PALM DESERT YOUTH SPORTS ASSOCIATION
(PDYSA) IN THE AMOUNT OF $5,400 FOR ASSISTANCE WITH
OPENING AND CLOSING DAY CEREMONIES.
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
DATE: February 27, 2014
CONTENTS: Correspondence from PDYSA
Recommendation
By Minute Motion:
1. Authorize the sponsorship request from PDYSA in the amount of $5,400
to assist with opening and closing day ceremonies.
2. Appropriate $5,400 from unobligated General Fund monies to Account
No. 110-4800-454-3880 (Outside Agency Funding).
Backqround
The Palm Desert Youth Sports Association (PDYSA) is the City's youth baseball and
softball organizer. Serving close to 1,000 children annually the PDYSA provides the
youth of Palm Desert with the opportunity to play baseball/softball.
Over the past several years PDYSA has done a good job in building both opening and
closing day ceremonies into large community events. Opening day attracts close to
3,000 spectators to watch as youth athletes are treated to patriotic music, military plane
flyovers, and introductions of local sports heroes. Closing day events have recently
been moved to the Aquatic Center where families are invited to a PDYSA only night.
The PDYSA has budgeted expenses totaling $17,200 for both events and are
requesting assistance in the amount of$6,000.
The City has in the past contributed to the opening and closing day ceremonies through
the charitable contributions process in the amount of $6,000. Unfortunately, PDYSA
missed the deadline for last year's funding requests; however, they are still dependant
on the sponsorship request. The attached correspondence with PDYSA outlines how
funds are expended for each event. Staff is recommending sponsoring both events in
Staff Report
PDYSA-Sponsorship Request
February 27, 2014
Page 2 of 2
the sum of $5,400, which covers approximately 30% of the league's expenses for both
community events. Staff is recommending $5,400 versus $6,000 because it is limiting
the closing day contribution to $2,400, which is the rental for the Aquatic Center for that
evening.
Fiscal Analvsis
The fiscal impact of staff's recommendation is an appropriation of $5,400 from the
General Fund for this request. Staff is working with the youth sports league to ensure
they follow the Outside Agency Funding process for future years.
Submitted By: Reviewed and Concur:
Ryan Stendell aul Gibson, Director of Finance
Senior Management Analyst
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VERIFIED BY:
Original on File with City erk's Oftice
From: Richard Weintraub
To: Stendell.Ryan
CC: douqlas j,qallowayCa�wellsfarpoadvisors.com
Subject: Opening Oay Budget
Date: Saturday, February 15,2014 5:11:37 PM
Ryan,
Per our meeting here is the opening day cost breakdown:
• Carnival—Jolly Jumps-$3000
• Warbirds—airplanes-$900
• American Flag-$2050
• Bald Eagle -$700
• Food -$ 1500
• Ice -$250
• Sound-$1000
� MC-$200
• Singer-$200
• Field Maintenance-$500
• Labor-$500
• Total cost=$12,200
• Requested city donation -$3000
Please let me know if any additional information is needed.
Thank you,
Richard Weintraub
PDYSA President
From: Richard Weintraub
To: Stendell Ryan
Cc: douqlas,j,pallowav(awellsFarqoadvisors.com
Subject: Closing Day Budget
Date: Saturday, February 15,2014 5:18:23 PM
Ryan,
Here is the budget for Closing Day:
• Aquatic Center-$2400
• Sound-$700
� Labor-$300
• Prizes -$500
• Ice-$300
• Drinks-$500
• Total cost-$5000
• Requested city donation -$3000
Please let me now if any additional information is required.
Thank you,
Richard Weintraub
PDYSA President