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Home My WebLink AboutC29780A - NOC - CO1 - Project No. 656-06 Contract No. C29780A CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: REQUEST APPROVAL OF CHANGE ORDER NO. 1, AUTHORIZE PAYMENT FOR ADDITIONAL GEOTECHNICAL TESTING, AND REQUEST ACCEPTANCE OF WORK FOR CONTRACT NO. C29780A WITH GRANITE CONSTRUCTION COMPANY FOR THE MONTEREY AVENUE AND FRED WARING DRIVE IMPROVEMENT PROJECT (PROJECT NO. 656-06) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Granite Construction Company 38000 Monroe Street, Indio CA, 92203 DATE: January 23, 2014 CONTENTS: Change Order No. 1 Notice of Completion Vicinity Map Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C29780A in the amount of $50,000.00 for the Monterey Avenue and Fred Waring Drive Improvement Project; 2. Authorize the transfer of$50,000.00 from contingency to base; 3. Authorize the Mayor to execute said Change Qrder No. 1; 4. Authorize payment of invoices totaling $15,334.50 to Sladden Engineering for additional geotechnical testing for the Monterey Avenue and Fred Waring Drive Improvement Project; and 5. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. C29780A. Funds for additional geotechnical testing are available in Account No. 213-4383- 433-4001. Staff Report Approve Change Order No. 1, Authorize Payment for Additional Geotechnical Testing, NOC for Contract C29780A Page 2 of 3 January 23, 2014 Backqround On May 9, 2013, City Council awarded Contract No. C29780A in the amount of $2,988,998.00 to Granite Construction Company of Indio, California, for the Monterey Avenue and Fred Waring Drive Improvement Project. A portion of the project was within the City of Rancho Mirage and included miscellaneous improvements, including grinding and overlay of the street within the City of Rancho Mirage, which will be reimbursed by Rancho Mirage. During the construction of the project, the contractor experienced numerous unanticipated construction issues. Several locations had unsuitable sub-base material that required additional grading and placement of base material to support the street section. During the storm drain installation, a buried car body was discovered and had to be removed. Several unexpected utilities within the construction zone had to be relocated or circumvented, which caused the contractor delays. In addition to the unanticipated issues, several sections of street adjacent to the improvements were severely deteriorated and were rehabilitated during the construction. These segments were outside of the original scope, and the contractor agreed to rehabilitate them using the set bid prices for the extra work. The contractor worked approximately three months beyond the contract amount. Several issues directly affected the extended time line. The McCallum Theater requested that the landscaping and sod placement coincide with the cold season. The contractor and the City agreed with the request and pushed sod placement back until November. Another issue was the traffic signal pole installation. The poles were a long lead item and were not delivered to the site until the middle of October. Staff considered these items and worked with the contractor in the assessment of liquidated damages. The following is a table of the contract cost, overages and credits: Contract Total $2,988,995.00 Contract Credits - $ 125,951.63 Additional Work + . $ 206,453.63 Sub-Total Cost of Pro'ect $3,069,497.00 Li uidated Dama es - $30,502.00 Total Cost of Pro�ect $3,038,995.00 The net amount over contract associated with the overage in quantities and additional work is $50,000.00 and is reflected on Change Order No. 1. The amount represents approximately 1.67 percent of the original contract amount and is well within the contingency already approved by Council. Ilsrv-(12k31groupslPubWorkslSlal/RepoRs12014Uanuary 23103 CO 1 and NOC lor Fred Wanng-Monterey Improvemenf C29780A Proj 656-061SR NOC Approve CO#1 lor GRANITE C29780A docx Staff Report Approve Change Order No. 1, Authorize Payment for Additional Geotechnical Testing, NOC for Contract C29780A Page 3 of 3 January 23, 2014 Prior to construction, staff received a proposal for geotechnical services from Sladden Engineering in the amount of $16,028. As mentioned above, the contractor experienced unanticipated site conditions that required additional work. Based on the different site conditions, staff directed Sladden's geotechnical representative to perform additional tests and to be onsite for greater periods of time than originally anticipated. The total cost of the geotechnical work performed amounted to $31,362.50. Staff has reviewed the additional inspection time and materials testing, and verified that they were necessary and performed as invoiced. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements; however, the time of completion exceeded the time required by the contract. Staff has reviewed all contract issues and the additional work performed by the contractor to determine the final amount due the contractor for the additional work. Fiscal Analvsis The initial contract amount was $2,988,995.00, and Change Order No. 1 will increase the contract amount to $3,038,995.00. The initial purchase order for Sladden Engineering was $16,028.00, and the additional cost will increase the purchase order to $31,362.60. There is no fiscal impact beyond the change order and cost of the additional geotechnical work. Prepared By: Depart n ad: � J el Montalvo, P.E., Senior Engineer Mar Gr e wood, P.E. Directo of ublic Works � CTfY COUN A�T'ION APPROVED._..� nFNPE� RECEIVED OTHER Paul S. Gibson, Director of Finance MEET " - AYE3: ` /7 NOE5: Ap roval: pBSENh �' � ABSTAIN� VERIFIED BYt Jo M. Wohlmuth, City Manager Origfual on Fl10 wtth City erk's Office Ilsrv-/i12k31groupslPubWorkslStaff Reports12014Uanuary 23103 CO 1 and NOC for Fred Waring-Monterey Improvement C29780A Proj 656-O61S GRAONITE C29780OA#docx CITY O�F PALM DESERT Contract#/P.O.# c2s�soA o�s4ss Change Order No. � CON'TRACT CHANGE ORDER Contingency: �(ES (V� Contract Purpose Monterey Ave and Fred Waring Drive Improvements Account►vo. 213-4383-433-4001 ConsuftanYs Name Granite Construction Company Project No. 656-06 ,aad�ess: 38000 Monroe Street Vendor No. 1 O1 O Indio, CA 92203 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE Su lemental Plans, S ecifications, and Directives dated Attached In Contract Price In Contract Price Unanticipated construction issues such as unsuitable sub-base material, 50,000.00 buried car body, utility conflicts, additional grinding and paving. TOTALS: - 50,000.00 NET CHANGE IN CONTRACT PRICE: 50,000.00 JUSTIFICATION: Additional cost due to overage on quantities related to asphalt paving. OTAL BUDGET FOR PROJECT: + 3,038,995.00 CONTINGENCY: �ess: Expend.& Encumb. To Date: - 2,988,995.00 Amount Approved by Council: + 298,899.50 Less:This Change Order Amount: - 50 000.00 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: This Change Order. 50 000.00 REMAINING FOR PRQIECT: - Balance Remaining of Contingency: 248,899.50 The amount of the Contract will be Increased by the Sum of: Fiftv Thousand NO/100 Dollars ($50,000.00). See reverse ... Contract C29780A Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $3.038.995.00 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR VAN G. TANNER, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved See reverse ... To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORD/NG FEE PER SECT/ON 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code§ 3093—Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 23rd day of January , 2014, a work of improvement described as the Monterey Avenue and Fred Waring Drive Improvement Project, Project No. 656-06, Contract No. C29780A on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Granite Construction Company, 38000 Monroe Street, Indio, California, 92203. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 73-000 to 73-610 Fred Waring Drive and 42-100 to 44-000 Monterey Avenue. CITY OF PALM DESERT Dated: By: Van G. Tanner, Ma or STATE OF CALIFORNIA } }ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 20 RACHELLE D. KLASSEN,CITY CLERK Rev.Oct 02 MONTEREY AVENUE Cu0O Cp z X z�� r z io �m� �'� 1- > G7 c D mI C7�, On =W COD c ENTRANCE _73 CO OO.I D z�� = C.)Z Z 3 c rm =U)C-) �c DOc z c mZ--� V)0O SAN PABLO AVE. n 0 z o C < z c C7 -D On - m