HomeMy WebLinkAboutC33840 - Processing of Parking Citations CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: AWARD CONTRACT NO. C 33840 TO JUDICIAL DATA
SERVICES FOR THE PROCESSING OF PARKING CITATIONS
ISSUED BY THE CITY.
SUBMITTED BY: Pedro Rodriguez, Code Compiiance Supervisor
DATE: July 10, 2014
CONTRACTOR: Judicial Data Services
3303 Harbor Boulevard Suite F-4
Costa Mesa, California 92626
CONTENTS: Contract No. C 3rr��ss4o
Exhibit 1 Notice of Invitation to Potential Vendors
Exhibit 2 Vendor Cost Comparison Chart
Exhibit 3 Bids from Vendors
Exhibit 4 Contract No. C04881
Exhibit 5 Contract Amendment No.004880
Recommendation
By Minute Motion:
1. Award Contract No. C 3C31�40 to Judicial Data Services for the
processing of parking citations issued by the City; and
2. Authorize the Mayor to execute the agreement on behalf of the City.
Executive Summary
The City entered into a contract with Judicial Data Services on November 8, 1990 for
the processing of parking citations. The contract was amended on March 20, 1995. The
contract has remained in effect and in good standing by both parties since inception.
Contract No. C 33840
Page 2 of 3
July 10, 2014
Acceptance of staff's recommendation will allow the City of Palm Desert's Code
Compliance Division to continue using Judicial Data Services for the processing of
parking citations issued by the City.
Backqround
During the 1991 — 1992 regular session of the California legislature, Assembly Bill no.
408 was adopted. AB 408 eliminated criminal enforcement of motor vehicle parking
offenses and substituted it with civil parking penalties. This bill transferred the
responsibility of adjudicating parking citations from the criminal court system to the
issuing agency.
The replacement of criminal penalties for parking offenses with civil penalties required
the implementation of an administrative review and civil adjudication process. The
administrative review procedures for a citizen wishing to contest a parking citation
under AB 408 begins with an initial review by the processing agency followed with an
appeal before an impartial administrative hearing examiner, concluding with a final
judicial review in Superior Court.
In November of 1990 the City approved Contract No.004881 with Judicial Data
Services (JDS) for the processing of parking citations issued by the City. In March of
1995 the contract was amended. At its regular meeting of March 9, 1995 the Palm
Desert City Council, by Minute Motion, approved contract number C04880 as an
amendment to the previous contract with JDS for processing parking citations issued by
the City. The contract has remained in effect and in good standing by both parties.
Since the contract with Judicial Data Services has been in effect for the past nineteen
years, staff believes it is appropriate to solicit bids to ensure the City is still receiving the
best price for citation processing services. On June 13, 2014, invitations for bids were
posted and sent out to three citation processing companies, Judicial Data Services,
Data Ticket and Turbo Data Systems.
The lowest bid received was from Judicial Data Services. Attached for your review is a
cost comparison chart of the prices offered by the three vendors, along with copies of
their respective bids.
Therefore, staff recommends that the City Council, by minute motion, award contract
No. C 33a4o to Judicial Data Services for the processing of citations issued by
the City.
Contract No. C 3r�s4o
Page 3 of 3
July 10, 2014
Fiscal Impact
The fiscal impact will vary with the number of citations that are issued. During fiscal
year 2012/2013 the total cost for processing citations totaled $1,537.39. The monthly
average for processing citations was $128.11. Funds are available in account number
110-4470-412-3090.
Submitted by: Department Head:
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Pedro Rodriguez Lauri Aylaian
Code Compliance Sup isor Director of Community Development
CiTY COUNCILA�T`ION
APPROVED nrrrrr:n
ApprovaL RCCEIVED OTHER
n'IFCT G DATE � ' � '` � �'�
AYE5: '� � � ` ' C�'l,l/ �
�f� � O L�tc/T/ NOF.S: .
Joh M. Wohlmuth, City Manager ABS�NT: -��f �-
AI3STAiN:
V�RITII+�D IiY:
O�•igin�l on File with City C k's Of{�ce
Contract No. C 33840
CONTRACT
THIS CONTRACT made and entered into this day of ,
2014, by and between the CITY OF PALM DESERT, a municipal corporation (hereinafter
"CITY") and JUDICIAL DATA SYSTEMS CORPORATION, (a corporation under the laws of
the State of California) (hereinafter"COMPANY").
RECITALS
1. WHEREAS, the City desires to comply with the laws of the State of California
and Palm Desert Municipal Code, by designating a licensed company who will be
authorized to process all parking citations issued by the City and provide an administrative
adjudication program for the hearing and disposition of all written and contested parking
citations involving violations of the California Vehicle Code (CVC) and violations of the Palm
Desert Municipal Code (P.D.M.C.) and,
2. WHEREAS, it is in the best interest of CITY that such a contract be entered into
for the orderly and uniform administrative adjudication process to provide all individuals
charged with parking violations a forum in which the facts of their case may be processed
and reviewed fairly and a disposition rendered in a timely manner, while at the same time
administering justice efficiently and uniformly,
NOW, THEREFORE, the parties agree as follows:
1. Companv's Riqhts and Authoritv. CITY grants to COMPANY the right and
authority, within the jurisdictional limits of CITY, to process all parking citations issued by
CITY as provided in the following statement of work:
2. Collection. COMPANY will provide for collection of parking citation penalty
amounts via mail to COMPANY's "Parking Administration" Post Office Box in accordance
with COMPANY's established procedures. COMPANY will provide for telephone and written
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Contract No. C 33840
interactions with defendants. Daily collections will go directly into CITY account or as
directed by CITY. Determination of type of account and control of disbursements from
account is strictly a matter between the CITY and the bank. Outputs from this task we be:
• Monthly reporting on clearances by parking penalty amount detailed by
citation number. (Note: this detail will not include clearances not handled by
COMPANY).
• Transmittal forms and instruction regarding any required disbursements of
surcharges or fees (such as DMV fees, court fee, court house building
surcharges, ect.).
3. Manaqement. COMPANY will receive, store, and provide retrieval of all
citations.
4. Data Entry and Reqistered Owner Inqurv. COMPANY will code and
enter into a computerized notification system the following data on each
citation:
• Citation number
• Date and time issued
• Vehicle license number and state
• Make of vehicle
• Violation code(s)
• Parking penalty
• DMV license file code
• Pricing is subject to change upon 60 days written notification.
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Contract No. C 33840
Output from this task will be:
a) Secure online computer link containing registered owner inquiries will be
forwarded to DMV.
b) A printed listing containing key data on all citations in citation number order.
c) A license number index to the citation listing.
5. Reaistered Owner Notification. COMPANY will process DMV's reply via
online computer link. An edit check will be made to delete records with unreasonable
discrepancies between the vehicle make as noted on the citation and in the DMV files.
Notices of Intent as prescribed by CVC Section 41103 will be printed and mailed to
registered owners.
6. Notifv DMV of Non-Compliance. COMPANY will acquire data on clearances
and after the due date, will notify DMV via on-line computer link to place registration holds
on vehicles for which no response to the Notice of Intent was made.
7. Lessee/Renter Notification. COMPANY will, at CITY's option, forward to
lessees or renters valid notices of intent which are returned to collection agency claiming
lessee/renter as a defense against the charge(s).
8. Compensation. CITY shall pay COMPANY as follows:
• California: $1.20 per citation filed.
• $3.00 per citation for first level review
• $5.00 per citation for second level review
• No monthly minimum.
• COMPANY shall invoice the CITY each month for citations processed under
this agreement during the previous month.
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Contract No. C 33840
• CITY shall pay COMPANY within thirty (30) working days after receipt of each
invoice.
• Invoices become delinquent 30 days after invoice date and are subject to a
1.5% per-month late fee.
9. Fee Protection Provision. If COMPANY provides the same services to
another agency within Orange County and is secured by contract for a price lower for the
same services, said COMPANY agrees to modify contract with CITY to reflect same price to
CITY in order to maintain fee protection provision.
10. Term of Contract. This CONTRACT shall be for a period of one (1) year from
the date of execution. The parties hereto further agree that they may renew this Agreement
for three (3) years as long as (1) both parties hereto agree; (2) funding is available; (3) the
City Council approves each extension. Execution is completed when all parties have signed
the agreement. Agreement is subject to annual budget approval by the City Council. This
CONTRACT shall be renewed from year-to-year for up to three (3) years by all parties
agreeing and upon signing a "Contract Services Amendment" unless either party gives to
the other party ninety (90) days written notice of intent to terminate. Notwithstanding the
foregoing, CITY may terminate this CONTRACT, with or without cause, upon ninety (90)
days written notice delivered to COMPANY. This agreement expresses the full
understanding between both parties. Any changes or revisions to the terms and conditions
hereof shall be made by written amendment and shall be executed by persons authorized to
do so by the respective parties.
11. Termination of Aqreement. Upon termination of this agreement for any reason,
COMPANY shall not be responsible for the retention and processing of CITY's data files for
a period in excess of ninety (90) days following notification of such termination. During that
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Contract No. C 33840
period of time COMPANY agrees to cooperate and assist CITY with the orderly
transmission of CITY data to whatever point of delivery designated by CITY.
12. Performance. COMPANY shall perform services under this agreement as an
independent contractor. COMPANY nor its officers, agents or employees shall be
considered employees of the CITY. Rights and obligations of COMPANY with CITY shall
arise only from this authority over its officers, agents, and employees related to fulfilling
obligations under this agreement. COMPANY agrees to perform the services required under
this agreement with good workmanship in the art, skill and trades agreed to hereunder
consistent with generally accepted data processing procedures. COMPANY agrees that all
citations, reports analyses, audits, computer tapes or cards or other material documents or
data and working papers, whether or not in final form, which have been obtained or
prepared under this agreement, shall be deemed the property of the CITY and same shall
be returned to CITY upon termination of this agreement.
13. Hold Harmless. COMPANY shall indemnify, defend, and hold harmless the
City, and its officers, employees, and agents ("City indemnitees"), from and against any and
all causes of action, claims, liabilities, obligations, judgments, or damages, including
reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the
COMPANY's performance of its obligations under this agreement or out of the operations
conducted by COMPANY, including the CITY's active or passive negligence, except for
such loss or damage arising from the sole negligence or willful misconduct of the CITY. In
the event the CITY indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from COMPANY's performance of this agreement the COMPANY shall
provide a defense to the CITY indemnitees or at the CITY's option reimburse the CITY
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Contract No. C 33840
indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in
defense of such claims.
14. Insurance. COMPANY without limiting COMPANY's indemnification of CITY,
and prior to commencement of Work, COMPANY shall obtain, provide and maintain at its
own expense during the term of this agreement, policies of insurance of the type and
amounts described below and in a form that is satisfactory to City. COMPANY shall not
commence work under this Agreement until it has provided evidence satisfactory to the City
of Palm Desert that it has secured all insurance required under this section. In addition,
COMPANY shall not allow any subcontractor(s) to commence work on any subcontract until
it has provided evidence satisfactory to the City that the subcontractor(s) has secured all
insurance required under this section. Without limiting COMPANY'S indemnification of City,
and prior to commencement of Work, COMPANY shall obtain, provide and maintain at its
own expense during the term of this Agreement, policies of insurance of the type and
amounts described below and in a form that is satisfactory to the City.
General Liabilitv Insurance. COMPANY shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00
01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate,
for bodily injury, personal injury, and property damage, including without limitation, blanket
contractual liability. Defense costs shall be paid in addition to the limits. The policy shall
contain no endorsements or provisions limiting coverage for (1) contractual liability; (2)
cross liability exclusion for claims or suits by one insured against another; or (3) contain any
other exclusion contrary to the Agreement.
Workers' Compensation Insurance. COMPANY shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of
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Contract No. C 33840
at least $1,000,000). COMPANY shall submit to City, along with the certificate of insurance,
a Waiver of Subrogation endorsement in favor of City of Palm Desert, its officers, agents,
employees and volunteers.
Umbrella or Excess Liabilitv Insurance. COMPANY may opt to utilize umbrella
or excess liability insurance in meeting insurance requirements. In such circumstances,
COMPANY shall obtain and maintain an umbrella or excess liability insurance policy with
limits of not less than 4,000,000 that will provide bodily injury, personal injury and property
damage liability coverage at least as broad as the primary coverages set forth above,
including commercial general liability and employer's liability. Such policy or policies shall
include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that
would otherwise have applied proves to be uncollectible in whole or in part for any
reason; �
• Pay on behalf of wording as opposed to reimbursement;
• Concurrency of effective dates with primary policies; and
� Policies shall "follow form" to the underlying primary policies.
• Insureds under primary policies shall also be insureds under the umbrella or
excess policies
OTHER PROVISIONS OR REQUIREMENTS
Insurance for Subcontractors. All subcontractors shall be included as
additional insureds under the COMPANY'S policies, or the COMPANY shall be responsible
for causing subcontractors to purchase the appropriate insurance in compliance with the
terms of these Insurance Requirements, including adding the City as an Additional Insured
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Contract No. C 33840
to the subcontractors' policies. COMPANY shall provide to City satisfactory evidence as
required under Insurance Section of this Agreement.
Proof of Insurance. COMPANY shall provide certificates of insurance to City as
evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsement must be
approved by City's Risk Manager prior to commencement of performance. The certificates
and endorsements for each insurance policy shall be signed by a person authorized by that
insurer to bind coverage on its behalf. Current certification of insurance shall be kept on file
with City at all times during the term of this contract. City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
Duration of Coveraqe. COMPANY shall procure and maintain for the duration of
the contract, insurance against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the Work hereunder by
COMPANY, his/her agents, representatives, employees or subcontractors.
Citv's Riqhts of Enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not
replaced, City has the right, but not the duty, to obtain the insurance it deems necessary
and any premium paid by City wil� be promptly reimbursed by COMPANY, or City will
withhold amounts sufficient to pay premium from COMPANY payments. In the alternative,
City may cancel this Agreement.
Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of
insurance in the State of California, with an assigned policyholders' Rating of A- (or higher)
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Contract No. C 33840
and Financial Size Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
Waiver of Subroaation. All insurance coverage maintained or procured pursuant
to this agreement shall be endorsed to waive subrogation against the City of Palm Desert,
its elected or appointed officers, agents, officials, employees and volunteers or shall
specifically allow COMPANY or others providing insurance evidence in compliance with
these specifications to waive their right of recovery prior to a loss. COMPANY hereby
waives its own right of recovery against City of Palm Desert and shall require similar written
express waivers and insurance clauses from each of its subcontractors.
Enforcement of Contract Provisions (non estoppel). COMPANY
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
COMPANY of noncompliance with any requirement imposes no additional obligations on
the City nor does it waive any rights hereunder.
Prim__a__ry and Non-Contributinq Insurance. All insurance coverages shall be
primary and any other insurance, deductible, or self-insurance maintained by the
indemnified parties shall not contribute with this primary insurance. Policies shall contain or
be endorsed to contain such provisions.
Specifications Not Limitina. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive, or to the
exclusion of other coverage, or a waiver of any type.
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Contract No. C 33840
Notice of Cancellation. COMPANY agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten [10] day notice is required) or nonrenewal of coverage for each
required coverage.
Additional Insured Status. General liability, Automobile Liability, and if
applicable, Pollution Liability, policies shall provide, or be endorsed to provide, that the City
of Palm Desert and its officers, officials, employees, and agents shall be additional insureds
with regard to liability and defense of suits or claims arising out of the performance of the
Agreement, under such policies. This provision shall also apply to any excess liability
policies.
Citv's Riqht to Revise Specifications. The City reserves the right at any time
during the term of the contract to change the amounts and types of insurance required by
giving the COMPANY ninety (90) days advance written notice of such change. If such
change results in substantial additional cost to the COMPANY, the City and COMPANY
may renegotiate COMPANY'S compensation.
Self-Insured Retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be
eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to
comply with these specifications unless approved by City.
Timelv Notice of Claims. COMPANY shall give City prompt and timely notice of
claims made or suits instituted that arise out of or result from COMPANY'S performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
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Contract No. C 33840
Safetv. COMPANY shall execute and maintain its work so as to avoid injury or
damage to any person or property. In carrying out its Services, the COMPANY shall at all
times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions, where applicable, shall include, but shall not be limited to:
(A) adequate life protection and lifesaving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing apparel
as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate
facilities for the proper inspection and maintenance of all safety measures.
Additional Insurance. COMPANY shall also procure and maintain, at its own
cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the Work.
15. Attornev's Fees and Costs. In the event litigation is filed by either party to
enforce the terms of this CONTRACT, the prevailing party shall be entitled to reasonable
attorney's fees and costs.
16. Eauipment Reauired COMPANY shall own or have available and shall use all
and any equipment necessary in carrying out the terms of this CONTRACT.
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Contract No. C 33840
EXECUTED this day of , 2014.
CITY OF PALM DESERT
A Municipal Corporation
By:
VAN G.TANNER, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
COMPANY
12
Exhibit 1
�""'� CITY OF PALM DESERT
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` DEPARTMENT OF COMMUNITY DEVELOPMENT
4 Palm Desert Civic Center
73-510 Fred Waring Drive, Palm Desert, CA 92260
�IOTICE
iNVITATION TO POTENTI�L
�/EiUDORS
June 13, 2014
The City of Palm Desert's Code Compliance Division is currently soliciting bids for the
following for Fiscal Year 2014-2015.
• Vendor to provide parking citation processing
Notice ls hereby gJven that any potential vendors who can provide parking citation
processing and all adjudication services should submit a bid proposaf with an outline of the
services offered by Monday June 23, 2014, no later than 5:00 p.m.
Contact Pedro Rodriguez, Code Compliance Supervisor, at 760-346-0611, ext. 442 for
any questions or additional information.
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Eghibit 2
COST COMPARISON FOR PROCESSING PARKING CITATIONS
The following is a cost comparison of the basic steps required in processing a citation. The
processing of a citation has many components due to the many variables of each case and the
disposition desired by the person cited. A high percentage of the citations are paid promptly,
resulting in processing cost only. A small percentage of the citations processed require first and
second level reviews. The cost comparison below is based on parking enforcement activity
during January 2014. During this period 168 citations were filed, with 3 citations appealed at the
first review tevel, 1 citation at hearing review level.
. .: .
;; Jutl��ia°t�a,ta��' �t�ms.�, �: Cas�fo�basi�: rcicessin sertrFces
. Jan�a ` 2�1;�E�i����tat��d���ired���� eal�a�1 reuisv�y � c'rtatt����f�����a��n' revie�r �°
Citation rocessin fee $1.20 er citation
First level review $3.00 er citation
Hearin level review $5.00 er citation
Monthl minimum fee $0.00
Cost for uncontested citations $201.60
Cost for contested citations 1$ level $9.00
Cost for hearin review $5.00
Total cost for sam le month: $ 215.60
Tu.r�ic��at�S stems� � . ° ` �ost;fa�r b�si� r�ces�ir� services� .`:"-
Jariva ' 2��;������citatians filec� �a ea�s a� �$ rev�er�::1 eft�t���r��Sef�r�hearin .rerrievv�;� `
Citation proCessing fee • $0.45 basic processing fee.
• $0.50 manual data entry.
• Online workstation required, $40 per month
er work station
First level review $1.00 er a eal
Hearin level review $1.00 er a eal
Monthl minimum fee $250 er month
Cost for uncontested citations $159.60
Cost for contested citations 18 level $ 3.00
Cost for hearin review $1.00
Cost for sample month: $ 163.60, add$86.40 to meet minimum fee, $40 per work station fee,
Total cost$290
_ � Dat�:,�'[cke�:'; Ci�st.fc��basi� ro�essir�' 'serrrices
� J�r�u� �Gl��= 1��ci#ations fit�c�.�� 'eat�a�1� reviev�s �.�eitatio��efmre F�e��iri r�view
Citation rocessin fee $0.85 er citation
First level review $0.50 er citation
Hearin level review $0.50 er citation
Monthl minimum fee $200 er month
Other cost: Joint escrow banking (this is required $100 per month:joint escrow banking service;
in order to contract wifh Data Ticket, they use
one speciffc bank exclusive/y)
Cost for uncontested citations $121.38
Cost for contested citations 1$ level $1.50
Cost for hearin review $0.50
Cost for sample month: $123.38, add $76.62 to meet minimum fee, $100 escrow banking fee,
Total cost$300
EX�llblt 3(a)
PROPOSAL FOR PROCESSING PARKING CITATIONS
For
CITY OF PALM DESERT
By
JUDICIAL DATA SYSTEMS CORPORATION
Judicial Data Systems is pleased to offer the following fees for the continuation of the
processing of parking citations for the City of Palm Desert.
Per citation processing fee: $1.20
This fee covers the following services:
* Data entry of original parking citations
* Storage and retrieval of original citations per California Vehicle Code
* Registered owner inquiry via on-line link to DMV
* Owner notification of delinquent parking citation (first class mail)
* Notification of delinquent citation to lessee or new owner
* Placement of registration holds with DMV
* Removal of registration holds at DMV for cases cleared
* Processing of DMV collection reports
* All collections of fines and deposits them directly to the bank that is used by the
City. Reconciliation of collections and bank deposit.
* Phone service to citizens who have received parking citations
* All reports pertaining to the parking citation and disposition of such
* Non-sufficient funds checks processed and re-entered into the system
Per review processing fee: $3.00
(first step appeal)
* Manage incoming letters to contest parking citations. Add a cover sheet that will
follow the citation through the first and second step reviews.
* Place citations being reviewed on extension in the JDS system.
* Send packets of reviews to City for review
* Update system when reviews are returned to JDS by the City
* Mail response of reviews to citizen
Per hearing processing fee: $5.00
(second step appeal)
* Manage incoming letters requesting a second-step appeal (hearing), including
sending back to the citizen any letters not meeting requirements for second appeal
(fine not sent with request)
* Inform citizen(via US mail) of second-step appeal time and date of appearance
* Send packets for second-step appeal to City
* Inform citizen of disposition of appeal after City hears the second appeal.
* System is updated regarding disposition of hearing.
NO monthly minimum
JDS would be happy to provide information about delinquency notices on out-of-state
license plates along with referral to collections agencies.
Please call 800-479-1834 if there are any questions.
Thank you very much for your consideration and we at JDS look farward to further
serving the City of Palm Desert
Eghibit 3(b)
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Budgetary Cost Proposal
Bid For
Pa rki ng Citation Processi ng Services
Ci of Palm Desert CA
,
Attention: Pedro Rodriguez
Code Compliance Supervisor
Submitted: June 23, 2014
��r��,y-F�f�::- Locations:Tustin,CA(Corporate) •San Jose, CA
888.755.0625 • info@turbodata.com
: � � • • • • • • � City of Pa/m Desert
1. BASIC PROCESSING SERVICES . $0.45 per citation
Annual Issuance 5,000 citations or less
Monthly Minimum fnr Basic Prooessing Servioe Fees...................................................$250.00
■ In any month, if the Basic Processing Service's fees are less than $250, a fee will be
added to bring the minimum monthly charge to $250.
ONE-TiME STAR'11JP COST FOR PROCESSING.....................................................................waived
■ Includes: citation evaluation, database creation, loading officer names/badge numbers into
database, loading violation codes into database, loading customized delinquent notice
verbiage into database, Client training regarding TDS' processes and coordination with DMV
to create Parking Ciient Reporting Code for retrieving names and addresses of registered
owners as weli as piacing and releasing registration holds.
■ Fine amounts must be in whole dollars
■ Conversion of data from Current Vendor or In-house System Included
Basic Prooessing Serviaes indude all of the following:
DATA ENTRY(MANUAL).........................................................Additional$0.50 per citation
■ Online entry of manual citations
■ Online update of payment/disposition information
DATA ENTRY(AUTOMATED)
■ Online entry of automated citation files from ticket writers
■ Citations must have bar-coded citation number information
PAYMENT PROCESSING
■ Payment processing for all payments received by mail
DMV INTERFACE
■ DMV online interface for retrieval of registered owner names/addresses
■ DMV online interface for placing and releasing registration holds
■ DMV Payment File processed monthly with complete reporting of activities
WEEKLY/MONTHLY REPOR7ING
■ Weekly/monthIy habitual offender reporting for booting or towing
■ Weekly/month(y statistical and managerial reports
BANK DEPOSITS
• Daily bank deposits into your account(major banks only)
■ Daily reconciliation of deposits
COURIER SERVICE
■ Daily pick up of mail at a P O Box established by TDS
■ All other correspondence will be mailed to and from TDS
ONLINE INOUIRY ACCESS FOR THE PUBLtC(pticket.c�vm)
■ Internet access 24/7 that allows the public to view the status of their outstanding citations
■ Information on; payment options, contesting, proof of correction for registration/license
plate violations
■ All notification dates, delinquent dates, late fees, violation descriptions and total amount
due for each license.
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� � • • • • � . � City of Pa/m Desert
2. NOTICE PROCESSING SERVICES.................................................$0.80 per notice mailed
Inc/udes Posbge
■ Forms, printing, and weekly First Class mailing of delinquent notices
■ Customized verbiage for payment and contesting instructions
■ Second delinquent notices for leased and rented vehicles
■ Second delinquent notices for partial payments and bounced checks
■ Second delinquent notices for vehicle ownership and address changes
■ Ad)'udication Notification and Decision letters
■ Other correspondence as required
3. CUSTOMER SERVtCE -TOLL-FREE PHONE # ...................................................... included
• Toll-free # staffed between the hours of 8:00 am and 5:00 pm, Mon. thru Fri
■ Trained representatives can answer questions specific to your agency
■ Customer service provided in English and Spanish
4. PTICKET.COM AND INTERACTIVE VOICE RESPONSE SYSTEM (IVR)....................included
■ NR and WEB system available to the public 24 hours a day, 7 days a week
■ Systems provide status of citation, amount due, due date, contesting status, etc.
5.OUT-OF-STATE PROCESSING..........................................................30%of amount collected
■ Regularly scheduled out-of-state DMV inquiries for names/addresses of registered owners
6. ADMINISTRATIVE AD7UDICATION PROCESSING. ................................$1.00 per appeal
■ Entering and tracking all correspondence
■ Preparation of paperwork for Initial Review by Client
■ Preparation of hearing paperwork for hearing examiner
■ Decision letters and hearing notification letters will be mailed at the Notice Rate
■ Scheduling of all in-person hearing requests
■ Monthly reporting of outstanding Review Requests and Hearing Requests
7. PAPERLESS APPEALS(eAnneals&Scannin4).........................................$1.50 per appeal
(Optional; requires Adjudication Processing)
■ All appeals are stored online, including mailed-in appeals
■ Pending appeals are organized by request date
■ Decision Codes online in drop-down list
■ Never lose appeal documents—originals are available for court requests
■ Officer photos from ticketPRO handhelds are linked to all appeals
■ GREEN Solution
8. ONLINE+—PER WORKSTATION........................................................waived for 1st workstation
Then$40 per morrth per work.station
❑ Secure Internet based access to your database.
❑ Each customer is required to provide all necessary hardware (PC with Internet access)
❑ TDS will provide customers'IT personnel with assistance as needed for initial setup
and configuration, required software and ongoing support.
.r ��., •.�-
�+r wsV:
: . , . . . • . • . City of Pa/m Desert
9.CREDIT CARD PAYMENT PROCESSING-INTERNET
❑ Customized delinquent notices with the Visa/MasterCard/Discover logo
❑ Violator ability to pay via credit card 24 hours per day, 7 days a week
❑ Immediate approval and updating of payment information to the
client's database
CREDIT CARD PROCESSING FEES—NO FEE TO AGENCY
$3.95 per citation charged to violator at time of payment to cover web services
and merchant fees
10.SPECIAL COLLECTIONS(Innovative Collection Services)..............................30%of the
amourrt oollected
❑ Two notifications via first class mail prior to notification to credit reporting agency
O Notices and postage are included; no notice fees
❑ Payment processing with daily deposits, monthly reporting
11. FRANCHISE TAX BOARD OFFSET PROGRAM...................................$2.50 per letter mailed +
15%of amount collected
❑ Combining citations by license number for total amount due
❑ Eliminating Corporate Names
❑ Retrieving SSN by name from 3�d palty
❑ Combining accounts by SSN
❑ Mailing required FTB letter in advance of placing accounts at FTB
❑ No Notice fee for FTB letter
❑ Processing payments generated by FTB process
❑ Receiving phone calls generated by FTB process
❑ All systems and operational procedures required for the FTB process
❑ Complete reporting
12.COST INCREASES
Postal Rate Increase Offset
If postal rates increase during the term of this agreement, any per notice fee paid to TDS
shall be raised immediately to offset the effect of the postal rate increase
CPI Increase
TDS'compensation shall be subject to an annual adjustment based on the CPI (Urban Wage).
Price.s valid through August 30,2014
t" ' ^"`�. `
v a.�v : '.�-
E$hibit 3(c) '��
���� � 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
TICKET€�� 949 752 6937 (x) 310 - Phone
MFlem ing@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT
Manual Parking,Citation Processing: $0.85
Services for the above-mentioned items include:
• On-site data entry of manually written citations performed within 48 hours of receipt
• On-site quality assurance verification of manually entered citations
• Scanning of all manually written citations onto our network for storage and ease of retrieval
• Bi-monthly shredding of manually written citations
Electronic Parking Citation Processing: $0.60
Services for the above-mentioned items include:
• Automated citation transmission into Data TickeYs Citation Management Solution 24/7
• Automated confirmation email detailing successfully transmitted citations
• Automated transmission of photos attached to citations
Courtesy Notice: $0.75
Services for the above-mentioned item include:
• Semi-custom Courtesy Notice that is printed on an 8 '/z x 11" piece of paper and provided in a
window envelope sent to the registered owner of a vehicle
• All notices are attached to the citation online and are viewable via the web
• All notices sent via 1 St Class Mail
• All notices include a return envelope in which the responsible party may submit payment
• This cost will increase as the US Postal Service increases the 1St Class postage rate
• This charge is only incu�red if the individual does not pay off the windshield and a notice is
sent to the individual.
Out-of-State Collections: 28% of revenue collected
• This fee will cover all expenses associated with obtaining out-of-state registered owner
information and will be due when a citation is paid
• Data Ticket is a recognized Strategic Partner with NLETs; should the Agency have an
assigned ORI, Data Ticket will request usage of the ORI for reference/audit purposes only.
Data Ticket utilizes its own ORI for transactional purposes
• This fee is not combined with any other contingency fee. For example if a citation is rolled to a
delinquent status, only 28% of revenue collected will be charged
• If Data Ticket does not collect on a citation that is issued to an out of state plate, the Agency
does not owe this fee.
3� P ,t g e PROPRIETARY AND CONFIDENTIAL/NFORMATt�N
����� 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
T�("'������1(, 949 752 6937(x) 310 - Phone
�.,�i MFleming@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT
Delinquent Collections: 30% of revenue collected
• This fee will be assessed when a citation is ninety (90) days past the citation issue date,
assuming a first notice has been sent to the registered owner and the citation is not on hold
for any reason
• In addition to the Courtesy Notice, three Delinquent Notices will be sent to the registered
owner
• All notices are sent via First Class mail and all notices are printed on an 8 '/2 x 11" sheet of
paper and folded into a window envelope; in addition, a window envelope is provided for the
recipient to return payment
• All notices are attached to the citation online and are viewable via the web
• If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this
fee
• Notices will be sent via 1 St Class Mail, and Data Ticket will be responsible for the cost incurred
Franchise Tax Board Processing
SSN Look-up $3.00 per SSN
• This fee will be assessed to lookup a social security number associated with a particular
registered owner and address
• This charge is charged per unique SSN, not per citation
FTB Collections 15% of revenue collected
• This fee is charged if a citation is paid at the Franchise Tax Board
• This charge is not combined with any other charge; for example if a citation is rolled to
delinquent status and paid at FTB, only the 15% of revenue collected will be charged
• Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept
Program; this notice will be sent via 1 St Class Mail
• All notices are attached to the citation online and are viewable via the web
• Data Ticket will pay for the Agency's cost to participate in the FTB program; annually, FTB will
send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply
provide this invoice to Data Ticket and Data Ticket will pay it in full
• If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the
collection fee
• Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept
Program; this notice will be sent via 15t Class Mail
Credit Reporting Collections Legal Action Not Required 30% of revenue collected
• This fee is charged if a citation is paid at Advanced Credit Reporting Collections
• This charge is not combined with any other charge; for example if a citation is rolled to
delinquent status and paid at Credit Reporting Collections, only the 30% of revenue collected
will be charged
4� �� a g e PROPRIETARYAND Ct)lVF1DENT/AL INFORMATION
���� � 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
������(r�„ 949 752 6937 (x) 310 - Phone
MFleming@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT
Adjudication:
1St Level Review Hold � Scanning of Review Request $0.50 per citation
• Data Ticket will review all documentation received by the Appellant and determine whether the
request received within the required timeframe
• If the request was received within the required timeframe, Data TickeYs Adjudication
Department will place the citation on an Administrative Review Request Hold and scan all
received documentation into the Citation Management Solution so it is displayed on the web
for the Agency's Staff
• If the request is received outside the required timeframe, the Agency will have the option to
proceed as though the request was received within the timeframe or it may elect to have Data
Ticket send a "time expired letter" rejecting the appeal
1St Level Review Disposition $1.00 per citation
• Data Ticket will review all documentation received by the Appellant and render a disposition
• The disposition will be available online for the Agency's Staff to review
1gt Level Review Disposition Letters $0.75 per letter
• Data Ticket will send a custom disposition letter to the Appellant via 1 S` Class Mail
• All letters are attached to the citation online and are viewable via the web
• Disposition letters will be sent Monday- Friday
2"a Level Hearing Hold, Scanning and Scheduling of Hearing $0.50 per citation
• Data Ticket will review all documentation received by the Appellant and determine whether the
request received within the required timeframe
• If the request was received within the required timeframe, Data TickeYs Adjudication
Department will place the citation on an Administrative Hearing Request Hold and scan all
received documentation into the Solution so that it is displayed on the web for the Agency's
Staff and the Hearing Officer
• If the request is received outside the required timeframe, the Agency will have the option to
proceed as though the request was received within the timeframe or it may elect to have Data
Ticket send a "time expired letter" rejecting the appeal
• Data Ticket will work with the designated Hearing Officer to schedule the Hearing based on
either a pre-determined schedule or an ad hoc basis, depending on the Agency's schedule
2"a Level Hearing Disposition $85.00 per hour
• Data Ticket's independent, certified, insured hearing officers will be provided to the to perform
in-person, phone and written hearings
• Each hearing request will be reviewed, heard or read, and all required research will be
performed
• The Hearing Officer will enter a judgment into the Citation Processing System for viewing by
the Agency, Appellant and Data Ticket
• Hearings will be scheduled
• The Agency will incur costs associated with mileage as defined by Federal guidelines
• Data Ticket will work with the Agency to arrange for the use of a conference room at a Agency
location or the Agency may elect to have citations heard at a centralized location within the
County
5 � 1' a� e PRC7PRlETARYAN�GUNFtDENT1AL INI�ORMATIUN
�� � 4 Newport BeaDchV CA 92660 O
Tf�KET��r 949 752 6937 (x) 310 - Phone
MFleming@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT
2"a Level Hearing Schedule 8� Disposition Letters $0.75 per letter
• Data Ticket will send a custom disposition letter to the Appellant via 1 St Class Mail
• All letters are attached to the citation online and are viewable via the web
• Disposition letters will be sent Monday- Friday
Joint/ Escrow Banking Services $100.00 per month
Services for the above-mentioned item include:
• Daily deposits of funds to the Agency's escrow account
• Online, real-time reconciliation reports that tie directly to the bank statement
• Processing of all credit card charge-backs and Insufficient Funds
• Month-end reconciliation of all funds collected
• Disbursement of County/State Surcharges at month-end
• Payment of Data Ticket's invoice
• Disbursement of the net remittance to the Agency
• Scanning of all payments directly to joint bank account daily using remote check deposit
• The Agency will be responsible for the purchase of banking supplies, including checks and
endorsement stamps; these fees typically run $200.00 per year
Charge-backs and NSF's $5.00 per issued instance
• Data Ticket will process credit card charge-backs and NSFs when notified of each occurrence
• Once processed, Data Ticket will send a custom letter to the individual detailing the returned
item and the amount due on the citation
Refunds $5.00 per issued instance
• Data Ticket will process refunds when notified of each need
• In the event the utilizes Joint Banking Data Ticket will verify, generate and send each refund
due
• Refunds will be issued weekly
• Refunds will be sent via 1St Class Mail
Monthly Minimum $200.00
• A minimum fee of$200.00 will be charged on a monthly basis if services do not reach this
level
6� �' �t�e PRCJPRIETARYAN�GUNFIDENT1At INFpRMATION
��� � 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
T���c��t1C,, 949 752 6937 (x) 310 - Phone
(.,�, MFleming@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT - SERVICES INCLUDED AT NO
ADDITIONAL COST
Online Access for the Agency's Patrons: Included
The Agency's Patrons will have the ability to perform the following functions online:
• View real-time citation(s) data
• Pay for a single or many citation(s)
• Request a 1St Level Administrative Review and attach up to three documents
supporting their position
• Request a 2"d Level Administrative Hearing Request and attach up to three
documents supporting their position
• Print a receipt
• View pictures of the citation taken by the issuing officer (if the Agency allows)
Online Access for the Agency's Staff: Included
Access to the Agency's data is based on unique usernames and passwords assigned to
each individual who requires access to the system. Data Ticket does not limit the number
of individuals who have access to the system and the number and types of access can
change at any point with a simple email request to Data Ticket.
Our Solution is setup to maintain a complete audit trail for each and every transaction in
the system so that the username is displayed next to every transaction in the system,
indicating who performed the transaction and when.
Dependent on the access rights provided to each Agency Staff member, the following
capabilities are available:
• View real-time citation(s) data, including pictures taken by the Issuing Officer
• Accept payment via VISA, MasterCard, Discover and American Express credit/debit
cards
• Accept payment via Cash, Check or Money Order
• Process NSFs and Refunds
• Reduce or increase violation amounts, dismiss citations, void citations and place a
citation on hold �
• Change citation data, including violations, date, time, plate, location, comments,
make, model, color, registration expiration date and others
• Perform Administrative Reviews online by entering the disposition directly online
• Generate a time expired or letter of non responsibility for a citation in the adjudication
process
• View the complete reason for the Review Request and supporting documentation
provided by the Appellant directly online
• Edit Appellant information
• Upload disposition documents sent to the Agency via US Mail
• Add a note to a citation and see all comments added to the citation
• View the reason for the 2"d Level Administrative Hearing Request online and view the
supporting documentation provided by the Appellant, directly online
• Print a receipt with or without registered owner information
7�k' �i g e PRt)PR/ETARYAND CONFIDENTIAL 1NFORMATION
���� � 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
TI�KET��� 949 752 6937 (x) 310 - Phone
MFlem ing@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT - SERVICES INCLUDED AT NO
ADDITIONAL COST
Reporting: Included
• Data Ticket offers 23 reports online for our Clients to generate, print and re-print 24/7.
We provide real-time reports that can be generated for any timeframe required and we
provide pre-processed/month-end reports that reflect the month-end view of data.
• All reports are available online and because we do not purge data unless specifically
requested to do so by a Client, the data is available as long as the Agency is a Client.
• All reports are generated in HTML so our Clients can copy and paste the data into
Excel for data manipulation purposes.
• If the Agency were to request a report that was not already available, Data Ticket
would work with the Agency to design the report and provide it to the Agency at no
cost.
Manual Payment Processing: Included
• Manually received payments (checks, cash, money orders and credit card payments
sent via US Mail) are received at our PO Box in Newport Beach where a bonded and
insured courier picks up the mail daily and delivers it to our Newport Beach office
• On-site Mail Department opens, sorts and batches the payments before providing
them to our on-site Data Entry Department
• After double-blind entry of each payment, the citations are updated by our Quality
Assurance team
• Payments are then provided to our Accounting Department where daily deposit slips
are completed and provided to a bonded, insured courier who takes them to the bank
Registered Owner Information: Included
• Registered owner information for all citations issued on California license plates
• Turnaround time for acquisition of California registered owner information is same day
• Registered owner information for all citations issued on out of state license plates
• Data Ticket is a recognized Strategic Partner with NLETs and has access to
registered owner information nationwide through the NLETs service
• Access to this system requires the use of the City's ORI for tracking purposes only;
Data Ticket will utilize its own ORI for actually acquiring the out of state data
• Turnaround time for acquisition of out of state registered owner information using
NLETs is same day
CA DMV Holds and Releases: Included
• California DMV Holds and Release perFormed daily via an online connection
• Holds and releases can also be performed real-time, upon request
• Citation amounts placed on hold are updated daily in the event a partial payment is
made
8� �� a�e PROPR/ETARY AND GONFIDENTlAL INF4RMATlf�N
�/� � 4600 Campus Drive, Suite 200
�'� Newport Beach, CA 92660
T'����[t1C.. 949 752 6937 (x) 310 - Phone
MFleming@DataTicket.com
PROPOSAL FOR THE CITY OF PALM DESERT - SERVICES INCLUDED AT NO
ADDITIONAL COST
Customer Service: Included
• Data Ticket provides a live, bi-lingual, on-site Customer Service Department that is
fully trained to answer questions related to citation issuance, payment, adjudication,
fix-it tickets, sign-offs, FTB, advanced credit reporting collections and more
• All calls are recorded to quality assurance and recordings can be sent to the Agency
at any time for review.
• Data Ticket's IVR is bi-lingual and accessible via several toll-free numbers; the IVR
provides real-time information to the caller regarding current status, including the
amount due
• The IVR accepts VISA, MasterCard, Discover, and American Express
Web Presence: Included
• Data Ticket's Solution is 100% web-based and Section 508 Compliant and is provided
at: www.Citatic�nProc�ssinc,�Center.com; this is a generic website in the sense that it is
not Agency branded. This website allows for the Agency and the Agency's Patrons to
access citations online
• If the Agency prefers to have an Agency branded website, one in which the look and
feel mimics that of the Agency's website, Data Ticket can and will provide this feature
to the Agency.
Conversion: Included
• Data Ticket will convert the citations currently with the Agency's existing vendor at no
cost to the Agency
• Citations that have not had a payment and do not have a registered owner will
immediately be sent to the appropriate DMV so as to obtain a registered owner
9�t' et g e PROPR/ETARYAND CUNFIDENTIAL/NFORMATIUN
�� � 4600 Campus Drive, Suite 200
Newport Beach, CA 92660
TI�KET��� MFlem�ng@ at Ticketcom
PROPOSAL FOR THE CITY OF PALM DESERT— FEES ASSESSED TO THE
PATRON
Credit/ Debit Card Processing $3.50 per transaction
• Data Ticket is PCI Compliant and provides for the ability to pay via Visa, MasterCard,
Discover, and American Express on our website, www.CitationProcessinqCenter.cam,
via our toll-free, bi-lingual Customer Service Representatives, and via our toll-free, bi-
lingual IVR Solution
• There is no charge to the Agency for credit/debit card processing; however, the
Patron is charged $3.50 per transaction; this means the Patron can pay for a single or
many citations at once and incur a single $3.50 fee
Payment Plan Processing variable cost
• An administrative fee will be assessed to Patrons who wish to participate in a payment
plan
• This fee will cover the cost of the payment plan initiation, and the cost of a
confirmation letter that is sent to the Patron confirming the details of the payment plan
• The Agency will have the ability to determine whether Payment Plans are accepted
and, if so, what the parameters for payment will be
Credit Card Chargeback Processing $30.00 per transaction
• If a chargeback occurs, a fee will be charged to the Patron for the processing of the
chargeback
• No fee will be charged to the Agency
10��' a�; e PROPR/ETARYAND GUNF/DENTlAL INFORMATIUN
� F�chibit 4
` • j • � • � E�� . .
`'
� ' F� ,
`�� ,, City �f PaOrn Desert ,
�3-810 FRED WARINO DRNE,PAUI/DESEAT,CAUFORNIA 9Z260-2578
7ELEPHONE(6t9)346-061i FAX(�19�340-OST4
May 25, 1995
Judicial Data Services
3555 Harbor Gateway South, Suite F
Costa Mesa, California 92626
Gentlemen: •
Subject: C04980 - Ameadment to Contract - Judicial Data
�arviaea for Proceaeinc of Pa�ing Citatioaa
At its regular meeting of March 9, 1995, the Palm Desert City
Council, by Minute Motion, approved the amendment to Contract Nv.
4880 .
,'��
Enclosed is a fully executed copy of this agreement for your
records.
If you have any que�tions or require additional information, please
do not hesitate to contact us.
Sincerely,
��� �
(��.�..��.� � _:J'�`�-,�5. �-����.t`�(
�.
� ' U
SHEILA R. GILLIGAN, CMC
CITY CLERK/PUBLIC INFORMATION OFFICER
SRG:sld
Enclosure (as noted)
cc: Code CompZiance Department
Finance Department
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. F.ghibit 5 .
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�; , C���j o� C��O� D���c�
' 73-510 FRED WARINti DRNE,PALM DESEAT�CAUFORNIA 92Z60-2578
i
i
TELEPHONE(819)348-0811 FAX(619)341-7098
I
March 20, 1995
Judicial Data Services
3100 Lake Center Drive; Suite 370
Santa Ana, California 92704
Gentlemen:
Subject: C04880 - Amen4lment to Contract - Judicial Data
Servicea for Proceseina of Parkinc Citationa
At its regular meeting of March 9, 1995, the Palm Desert City
Council, by Minute Motion, approved the increase in fees to $1.48
� per citation issued and authorized the Mayor to execute an
-�``'' amendment to the contract between the City of Palm Desert and
� Judicial Data Services.
Enclosed are three originals this agreement. Please have all three
signed and return them to us at your earliest convenience. We will
then forward a fully-executed copy to you for your records .
If you have any questions or require additianal information, please
do not hesitate to contact us.
--_.
--• . � ^
Sincerely, , '
,,/ ' i �/
' / �/ � ���./ =�`�/�' l L�/� '' .L.�
_: � "�-
SHEILA R. GILLIGAN, CMC,
CITY CLERK/PUBLIC INFORMATION OFFICER
SRG:sld
Enclosure (as noted)
cc: Code Compliance DepartmenC �
Finance Department
`` �
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N.a,
' ' . � . � � .
t�olITRACT Ta► l�1�lID 11GItB�? aSZ1Taffi�
CITY 4! P11I.1� DSSERT AFD JIIDICI]1L Dl�TA SERiTECS3
TSZS COII'i'R]l�CT ie entered into thie 9th day of March, 1995, by and betwean
the City of Pal'm Deeert, a California municipal corporation (hereinatter the
'�City"), and Judicial Data Services, a California corporation (hereinafter the
"Company".
RECITAL�S '
1. On or about in November 8, 1990 the City and Company entered an
aqreement under which ths Company aqreed to prxtss all parking citatione ieeued
by the City (hereinafter the "AGREffi�SSNT"). 1� copy of the Aqre�nent ie attached
hereto aa Exhibit "A" and ie incorporated herein by thie referencs.
2. The Agreement provided in paraqraph 13 that change• or revision to
the terme and conditione ehall be mado by written amendment.
3. Tha City and Company wieh to amend certain provisions of the
Agreement pertaininq to feee.
Tffitl�l.S 1�ID cORDITI�18
1. In coneiderstion of the foreqoinq, the parties aqrse to amend
Paraqraph 2.1 ot the Aqreement to reads
"CZTY ehall pay COMPANY ae followa:
Californias Z1.48 per citation filed."
2. This contract ehall becoma effective on March l, 1995 and ehall
continue in full force and effect until terminated.
SZSCDTIOIf
IN WITNE33 WHEREOP, the undersiqned repreeent that they above read this
Agreement, undarstand ite terma, and possess suffiaient authority to bind
themeelvea and/or the entity on who.a behal! they eiqn. This Aqreement ehalll»
deemed to have beea executed on the date first above written.
CITY OF D
_ , BY� —
' j . ayor
AT�ST: ���,
. 'i'I � ��` ���/�.,..�(•/'i/���i.-.._.
SHEILA G� G , C y er
— JUDICIAL DATA SBRVZCE3, INC
sY:. - - � .��L �
E ecut ve vi ce Pree�. eni���
APPROVED �,
AS TO RM�'�
C t or y