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HomeMy WebLinkAboutPurchase - 2014 Annual Grass SeedCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AWARD THE PURCHASE OF 191,000 POUNDS OF GRASS SEED TO HIGH TECH IRRIGATION OF PALM DESERT, CALIFORNIA, IN THE AMOUNT OF $219,234.60 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: High Tech Irrigation 74-773 Joni Drive Palm Desert, CA 92211 DATE: July 10, 2014 CONTENTS: Proposal Recommendation By Minute Motion, award the purchase of 191,000 pounds of grass seed to High Tech Irrigation of Palm Desert, California, in the amount of $219,234.60. Funds are available in General Fund Account No. 110-4610-453-3320, R/M Civic Center Park, 110-4610-453-3371, R/M Tri-Cities Sport Facility, 110-4611-453-3320, R/M Parks, 110-4614-453-3370, R/M Medians, and 276-4374-433-3321, R/M Haystack for the City's portion and the Desert Willow Corporation will fund the balance. Background The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on an annual basis for overseeding of City parks, sports fields, and the Desert Willow golf course. The City and Desert Willow combine seed orders in order to maximize cost savings on the purchase. This year the City will use 32,000 pounds of the grass seed for a total of $36,115.20 (including tax and shipping) and the remainder will be used by Desert Willow. Staff Report Annual Seed Order Page 2 of 2 July 10, 2014 On June 11, 2014, the City Clerk called for bids for the purchase of the grass seed. Sealed bids were opened on Tuesday, June 24, 2014, at 2:00 p.m. with the following results: Contractor Location Price 1 High Tech Irrigation Palm Desert, CA $219,234.60 2 Simplot Partners Palm Desert, CA $224,470.00 3 CPS San Jacinto, CA $226,540.80 Staff has reviewed the lowest bidder's bid document and found it to be accurate. Fiscal Analysis This is a one-time purchase with no fiscal impact beyond the contract amount. Prepared By: Randy vez Senior Landscape Inspector Paul S.°Gibson, Director of Finance J hn M. Wohlmuth, City Manager /bg AYES: NOES: ABSENT: ABSTAIN. Depay,mght ead: Mark Ge-nwood, Pr Directo . .f Public Works CITY COUNCIL AMON APPROVED ✓✓ DENTED RECEIVED OTHER MEET G DATE /)11- 0 `_ Ea ), r'1ainiK, Lou xrq ram l_ get Ost VERIFIED BY: J Original on File with City erk's Office ie k :yr i q -I-i o 1/1 14- 773 (Jo111 Ov-/Ve Telephone: Fax: (7) 71�- gZZq ergo) 775. 376y Bid Prepared By: ii v‘ 5614 ('yilem Title: Signatur / //,j1_ Date: Company: Address: CITY OF PALM DESERT 2014 ANNUAL SEED ORDER BID DOCUMENT The undersigned declares that he/she has carefully examined the Bid Terms and Conditions and the Specifications accompanying the Notice Inviting Sealed Bids; that he/she is thoroughly familiar with the contents thereof, and is authorized to represent the bidding firm and propose services to the City of Palm Desert. The undersigned agrees to furnish the specified merchandise in good order and deliver to the City of Palm Desert and Desert Willow Golf Resort and will accept full payment thereof, the following amount: ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT TOTAL NO. QUANTITY PRICE 1. Perennial rye grass seed 181,000 LB. IRO (bs $ /, 01/5 $ , OD blend. Seed brand / variety:_OE k. C1- ii/ f-ead nyt / e01 e'11•#. 2. Perennial rye grass seed 6,000 LB. feicep (bs $ 1. 63.5 $ ?10. ©D blend, Apron treated. n ,�/' Seed brand / variety: �Iae,IL 1 f AGIX1'►�Il�l�l-�(fn4# 3. Poa Trivialis grass seed 4,000 LB. L{,I U,s. $ 1.66 $ 7, �Zd. 00 Apron treated Seed brand / variety:_5I2f' �i Ppa 'Tr IVI ail' $ ^ram IrLZ{led 4. Sales tax (8%): $ !(p, 23r!. &O 5. Amount shipping: $ Tie TOTAL AMOUNT OF BID IN FIGURES $ Zlgt , Z3L1 t c9 TOTAL AMOUNT OF BID IN WORDSi?) tche(G id I�✓inf-tetN t►'IGY,4SUr Puyikuid4V --r nivfxj kcn,t( d- lay Email: CIi