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Home My WebLink AboutC30802 - Xtnsn - LMA19 - 919-11 Contract No. C30802 CITY OF PALM DESERT/ � SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT NO. C30802, A ONE-YEAR EXTENSION WITH ALL SEASONS LANDSCAPE & DESIGN, INC., FOR LANDSCAPE MAINTENANCE AREA NO. 19, IN THE AMOUNT OF $38,052, AND INCLUDE REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20 PERCENT OF CONTRACT AMOUNT OR $7,610 (PROJECT NO. 919-11) fi y� f.J F � e C� SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works �'= ? � �� Martin Alvarez, Director of Economic Development . ' �� -`"' ; � , � _� ,.� y �y =a CONTRACTOR: All Seasons Landscape & Design, Inc. �� `�'' 8701 Apple Tree Lane � -�t :"' Cherry Valley, CA 92223 ' T� �`�.F '�"�; ��, ; DATE: June 12, 2014 4 ; �� q � �� , ' ' F. CONTENTS: C30802, Second Amendment to Agreement C30800 �i ! �� ::: Letter from All Seasons Landscape & Design, Inc. �� ; "�� .�p�':r � =�� ,� ,.. � Recommendation By Minute Motion: 1. Approve Contract No. C30802, a one-year extension with All Seasons Landscape & Design, Inc., for Landscape Maintenance Area No. 19, in the amount of$38,052; 2. Include repair work and services at the specified contract amount not to exceed 20 percent of contract amount or $7,610; and 3. Authorize the Mayor to execute the contract. Funds are available in the Account No. 703-4388-433-4001, RDA Successor Agency/Capital Outlay. Backqround The subject contract was awarded by City Council to All Seasons Landscape & Design of Cherry Valley, California, on May 26, 2011. This contract includes the monthly Staff Report Approve C30802 All Seasons Landscape, One-Year Extension for LMA 19 Page 2 of 2 June 12, 2014 maintenance services to the Larkspur Lot and lower Desert Willow Temporary Parking Lot, which are owned by the Successor Agency to the Palm Desert Redevelopment Agency and require prevailing wage payments. The original term of the agreement with All Seasons Landscape & Design, Inc., was for a term of twenty-four months, with an option for two, one-year extensions. The first option for extension was exercised for Fiscal Year 2013-14, and All Seasons Landscape & Design has agreed to the second one-year extension of contract commencing July 1, 2014, and expiring June 30, 2015, at the current contract price of $38,052 with no cost increase. All Seasons Landscape & Design's perFormance has met City standards; however, this is the last option to extend the agreement and the contract will go out for bid again next year. Repair work and services covers unquantifiable activities necessary for landscape maintenance, which are not part of the landscape maintenance contract. This repair work and services includes, but is not limited to, repair and replacement of irrigation equipment; repair, maintenance and replacement of lighting equipment; emergency tree work; replacement of trees and shrubs; pest control; and accident and vandalism repair and replacement. Fiscal Analysis This is an on-going maintenance activity with no fiscal impact beyond the contract amount. Funds for the maintenance of these two properties is available from the Successor Agency to the Palm Desert Redevelopment Agency Recognized Obligation Schedule. Prepared By/Department Head: Reviewed By: �� , �' �l , Mark Gree ood, P.E. Paul S. Gibson, Director of Finance Director of P i W rk M in Alvarez Director of Economic Development CITYCOUNCII.AC�ION APPROVF.D DF.NTF.D Approval: RF,CEIVED �THER G1 MCrTINC DATE " �2 AY[;S:��svn`�I' ,�t.�� '-r�1�Q✓ — Joh . Wohl u , City Manager NOFs'1�a`� AIiS�;NT: Non� . /bl AI3STAIN: � VERIFIED �v� �t% rlwi . Original on rile with City Clerk's Office CONTRACT NO. C30802 CONTRACTOR NOTARY ACKNOWLEDGMENT State of California } } SS County of Riverside } On , 20 , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) CITY NOTARY ACKNOWLEDGMENT State of California } } SS County of Riverside } On , 20 , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) CONTRACT NO. C30802 SECOND AMENDMENT TO AGREEMENT WHEREAS, the City of Palm Desert ("City") and All Seasons Landscape & Design, Inc., ("Contractor"), entered into an agreement, dated June 23, 2011, to provide landscape maintenance services for Landscape Maintenance Area No. 19 ("Agreement"), the parties wish to amend the Agreement effective June 12, 2014. NOW, THEREFORE, the parties agree as follows: A. Term is amended to add the following paragraph to the end of the existing section, as amended. "The term of this Agreement is extended, and shall include the time period from July 1, 2014, through June 30, 2015." B. All other terms and conditions of the Agreement shall remain unchanged, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the 12'h day of June, 2014. CITY OF PALM DESERT ALL SEASONS LANDSCAPE & DESIGN A Municipal Corporation Contractor Van G. Tanner, Mayor City of Palm Desert Attest: Approved as to Content: Rachelle D. Klassen, City Clerk Mark Greenwood, P .E. CITY OF PALM DESERT, CALIFORNIA Director of Public Works Approved as to Form: David J. Erwin, City Attorney �,�..�. ��,��c�� ..��sc�� , ir��. G��if�rni� Cc�ntractc�rs Licens� #��18�2(� Licensed � �c�r�d�d- lns�rrect Ja�uary 8, 2C}14 The �ity�f Palm aes�rt P�Im i�es�rt Ciuic �enter 73-51� Fred W�rin� C►rive Pa�m De�ert, CA 9�26C} R�: LMA 1�— �ar�dscape Maint�nanee �antract Rene�nr:ai In ac��rdar�c� c�itt� Ch� terms �f the c�riginai Landscape Mair�tenance ccrntr�ct for �MA �.9, AI� S�asc�ns Landsca�it�� & �?esign, Inc. is inter�st�d in the one-year exte�sion fr�m 07JQ1/2�}14 to C}f/��/20�5 �t t�e same rate. We wc�uld like tc� €nfc�rm yc�u t�r�t AEI Seasc�ns Lar►dsc�ping & [�esign, Inc. c�n cantinue to perfc�rm t�e duties a� stipulated in the rnaint�nance cc��tra�t thrc�ugh saic!t�me peri��f. �lease ��nt�ct the urre�ersigned relative ta this rnatter. Respectfully su�mitted, ACI.S�AS�}NS LAI�IC3SCAPING & C3�$ltaN, INC. � .,.� � � f �� ~� � y F ��,., FCed PereZ �r�sid�nt 72-877 D�n�h 5hore C}r. #1C}� Suit� �G1 �anc}�c� M�ra�e, �A 92270 (9�9) 22a-421� #23(ftJ