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Home My WebLink AboutFY 14-15 - VENDORS - DWGR ,-. CITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: June 12, 2014 CONTENTS: FY 2014-2015 Desert Willow Golf Resort Vendor List Recommendation By Minute Motion: Authorize the use of vendors on the attached Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in the amount not to exceed $25,000 per vendor, for Fiscal Year 2014/2015, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Backqround Pursuant to Section 3.32.110 of the Municipal Code, the Desert Willow Golf Resort has the authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the Desert Willow Golf Resort in order to provide routine, recurring services, supplies, and maintenance in an amount not to exceed $25,000 per vendor. As a responsibility to obtain the best prices, the Desert Willow Golf Resort routinely obtains bids depending on the type of supply, service, or maintenance to be completed. Bids are requested of local providers as well as outside the area to ensure competitive pricing. The list allows Desert Willow to operate efficiently, and respond promptly to guests providing the best possible customer service. The attached list supersedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. The majority of the vendors have an established history of providing the Desert Willow Golf Resort with quality services/products at a competitive price. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, availability of service, supplies, and maintenance providers. Staff Report FY 2014-2015 Desert Willow Golf Resort Vendor List June 12, 2014 Page 2 of 2 Staff recommends approval of this request to facilitate the continued routine, recurring maintenance of the Desert Willow Golf Resort. Fiscal Analvsis There is no direct fiscal impact associated with this action; however, absence of such a list could potentially result in a loss of revenue due to the timing constraints associated with bidding multiple routine maintenance items, and the potential impact to golf course play. Submitted By: .� rtin Alvarez Director of Economic Development : : �+ "�;{'1�.i0(:1'� ApprovaL• , °°°�� ';�� n[?�vjrD ita�_t .�:fv'��.0 OTHI��,R 1�E�:��:7'II�G UATC ' /�—t C� Al'�?�:r�L/1&�/f, �n,i k, �nfa�, l.�L br�T.,..�.. Rudy A osta, Assistant City Manager �,��;,g. Nv� �._... � AI35�;NT: ABS1'AIN: b� VF.R1�'IF.n BY: K � U►•n;;�z�<�e uj, �'i14 w�iti� City Clcrk's Office Paul S. Gibson, Director of Finance n M. Wohlmuth, City Manager G:\rda\Martin Alvarez�2014\DW Vendor ListFyl4-15.doc Desert Willow Golf Operations Course Maintenance OPERATING EXPENSE VENDORS UNDER$25,000 VENDOR NAME LOCATION DESCRIPTION AIR&HOUSE SOURCE Indio,CA H darulic Fittin s&Hoses AMWAY GLOBAL Aida,Ml Fertilizer Tree Prunning& Removal Services(Limited Scope. ANDY LANDSCAPE TREE SERVICES Palm Desert, CA Ma'orit done with Ci Contract ARROWHEAD MOUNTAIN SPRINGS Phoenix,AZ Water ASBURY ENVIROMENTAL SERVICES Com ton, CA Waste Oil Picku BAM LANDSCAPE 8�MORE INC Palm Desert, CA Course Rea air, Brid e, cart aths BARNES DISTRIBUTION Cleveland, OH Nuts&Bolts BECK OIL Coachella, CA fuel, oil CALIFORNIA DESERT NURSERY Bermuda Dunes, CA Landsca e lant material. CAMERON DESERT NURSERY Bermuda Dunes, CA Nurse CINTAS FIRST AID 8�SAFETY Cinncinati, OH First Aid Su lies Classic Door 8�Gate,Inc Rancho Mira e, CA Electric Gate Re air CLOUDBURST ENGINEERING Palm Desert, CA Pum Station Maintenance D/A PACIFIC, INC Palm Desert, CA. surveillance video cameras, re airs DALE'S TIRE SALES Palm S rin s, CA Tires David's Plumbin Services Indio, CA Leaks, Plumbin re air DESERT BATTERY COMPANY Bermuda Dunes, CA Batteries-Filters DESERT FIRE EXTINGUISHER,INC Palm S rin s, CA Fire Extin uisher Maintenance DESERT FOUNTAIN 8�GAS SUPPLY Palm S rin s, CA O en&Ace lene DESERT STEEL SUPPLY Indio, CA Steel Material DIVERSIFIED WATER SCAPES La una Ni uel, CA Lake Maintenance DO GO OIL Indio, CA En ine Oil Treatment EAGLE ONE GOLF PRODUCTS Anaheim, CA Course Accesories, Small Tools ELMS EQUIPMENT RENTAL INC Indio, CA E ui ment Rental FAIRWAY IRRIGATION DESIGN Palm Desert, CA. irri ation consultants FORE-PAR Buena Park, CA Course Accessories Foster-Gardner Inc Coachella, CA Fertilizer, Chemicals FRAZEE PAINT San Die o, CA aint FULTON DISTRIBUTING Coachella, CA Cleanin -Restroom Su lies Grain er Riverside, CA E ui ment re air arts, Safe Su lies GREEN DESERT NURSERY Indio, CA Landsca e lant material. Chain Link,Wood and Picket, Ornamental Iron,Vinyl, GRIFFITH'S FENCE Indio,CA ee air ntivfen es ing,Temporary Fencing, installing& HEGGE ELECTRICAL CONTRATORS Indio, CA Li htin , Electrical HIGH TECH IRRIGATION Indio, CA Irri ation&Landsca e Su lies HOME DEPOT Various local stores Landsca e tools J.F MANUFACTURING, INC Chino, CA Course Accessories, P lons, Stakes JACOBSEN WEST Bermuda Dunes, CA olf course e ui ment re air&Maintenance arts JB AG Cor Indio, CA Tractor arts JIMMY'S EQUIPMENT Cathedral Cit , CA Small E ui ment arts JOHN DEERE LANDSCAPES Palm Desert, CA Irri ation arts, Fertilizer KAMEN BEARING Indio, CA Bearin s&Seals KENNY STRICKLAND Coachella, CA fuel, oil LAWSON PRODUCTS Reno, NV Nuts&Bolts LUBE MASTER Chica o, IL Grease,Lubricant Oil MAXIMUN SECURITY Palm S rin s, CA. video cameras, re airs MODULAR 1 GOLF SYSTEMS, INC Indio, CA Course accessories MORE ROOTS Chandler,AZ. fertilizer MOWER PLUS,INC Bermuda Dunes, CA Small E ui ment arts NAPA AUTO PARTS Palm Desert, CA E ui ment Re air Parts NATURAL SOLUTIONS WILDLIFE Desert Hot S rin s, CA Water fowl Control NIVEL PARTS 8�MFG CO.LLC Chica o, ILL Course Accessories OLD SCHOOL TIRE DISPOSAL Rialto, CA. tire dis osal, rec cle PAR WEST TURF SERVICES Huntin tin Beach, CA. olf course accessories PATTON DOOR&GATE Palm S rin s, CA Electric ate Re air Desert Willow Golf Operations PEST CONTROL SOLUTIONS Cathedral Ci , CA. live bee removal POWER AWARDS Palm Desert, CA. award tro hies, name la ues ROBERT J.VALDIVIA La Quinta, CA. course re air, cement work, cart aths, S AND G PUMPING SERVICE Palm Desert, CA Plumbin Re airs and Clean Out S.C.SIGNS&SUPPLIES L.L.0 Anaheim, CA Si ns SAFETY KLEAN SYSTEMS Plano, TX Sho arts Washer with EPA Com liant SAME DAY EXPRESS Palm Desert, CA. waterfowl control SEABORN CANVAS San Pedro, CA Fla s SECURITY SIGNAL DEVICES Anaheim, CA Alarm Com an Si n A.Rama Palm Desert, CA Custom monuments, ard si ns, re airs SIMPLOT PARTNERS Palm Desert, CA Chemicals Sor resa Tacos Cathedral Ci , CA Em lo ee enterteiment-Tacos South West Pum Drill Coachella, CA Pum Work-Ma'ori done w/Ci contract SOUTHWEST BOULDER&STONE Indio&Cathedral Cit , CA Sand&Gravel,Boulders Soutwest Plumbin Inc Thousand Palms, CA Leaks, Plumbin re air Soutwest Re s,LLC Indio, CA Course Accessories SPORTS TURF Placentia, CA Irri ation Su lies STAPLES Various local stores Office Su lies Stotz E ui ment Indio, CA E ui ment arts THE LOCK SHOP Palm Desert, CA Ke s, ad locks THE SOCO GROUP Indio,CA fuel, oil TOP OF THE LINE SIGNS La Quinta, CA Monuments, Si ns TORRENCE'S FARM IMPLEMTS Thermal, CA Tractor arts TRIMS SOFTWARE Peoria,AZ Purchase Order Software TURF MAKER INCORPORATED Chula Vista, CA Chemicals TURF STAR, INC Palm Desert, CA E ui ment re air arts Uncle Don's Hobbies Palm Desert, CA Goosinator arts, re air Tree Prunning&Removal Services(Limited Scope. UNION TREE SERVICE Cathedral Cit , CA Ma'ori done with Ci Contract VINTAGE ASSOCIATES NURSERY Bermuda Dunes, CA S ra A lications, Nurse Vortex Industries,Inc Riverside, CA Electric Gate Re air WAXIE Thousand Palms, CA Cleanin -Restroom Su lies WEST COAST SAND&GRAVEL Thermal, CA Sand&Gravel,Boulders WEST COAST TURF Palm Desert, CA Sod Western Pum Indio, CA Fuel tank re air&maintenance WJ CHRISTENSEN ENTERPRISES Salt Lake Ci , UT Re lacement and Re airs for Rake Caddies FOOD AND BEVERAGE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Replacement hina, lass, ilver and other Edward Don Los Angeles CA Kitchen Equipment upplier o generators and lighting or specia Brudvik Palm Springs, CA events Replacement hina, lass, ilver and other Castino Restaurant Supply Palm Springs, CA Kitchen Equipment upp ier o party equipment renta s or speaa events (chairs, tables, tenting, flooring, heating, Classic Party Rentals Thousand Palms, CA lighting, specialty linen) Various Dining Room upplies- alt epper Cornerstone Restaurant Supply Palm Desert Shakers, high chairs, etc. David Moore 8�Co. Rancho Mirage Outdoor Furniture & Cushion Replacements upplier o lorals and centerpieces or special Desert Floral Importers Cathedral City, CA events uppliers o Audio isual and sound equipment Digital Party Sound Cathedral City, CA for special events. Ecolab Pasadena, CA Dishwasher Products and Chemicals Entertainment ooking Agency or pecial Epic Entertainment Palm Desert, CA Events (Jazz Night, etc.) ntertainment Booking Agency or pecial Eventertainment, LLC Palm Desert, CA Events (Jazz Night, etc.) upp ier o lorals and centerpieces or special Floris Palm Desert, CA events Fulton Distributing Coachella, CA Supplier of paper and plastic goods Gasser Chair Company Youngstown, OH Banquet& Bar Chair Provider and Repairs GBS Linen Anaheim, CA Linen Cleaning and Replacements utdoor lass ab e op Repairs and Indian Wells Glass 8� Mirror Palm Desert Replacements Marshalls Fashion Cleaners Palm Desert, CA Linen laundry service. Potential Linen Rental Mission Uniform and Laundry Palm Springs, CA Linen laundry service. Linen Rental Reserve Interactive Delafield, WI Web-based Event Tracking Software eplacement hina, lass, ilver and other RW Smith &Co. San Diego, CA Kitchen Equipment Shamrock Phoenix, AZ Gloves, Plastic Cups&various kitchen supplies. uppliers o Audio isual and sound equipment Show Factory Palm Springs for special events. upp ier o party equipment renta s or specia events (chairs, tables, tenting, flooring, heating, Signature Party Rentals Indio, CA lighting, specialty linen) Sysco San Diego, CA Gloves, Plastic Cups &various kitchen supplies. The Patio Place Palm Desert Umbrellas & Other Outdoor Furniture ULINE Pleasant Prairie, WI Box Lunch Box Supplier Yousef Shell Service Palm Springs Propane Tank Pickup & Delivery FACILITIES MAINTENANCE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES AA Equipment Indio,CA Small Tool and Equipment Rentals Airtek Azusa,CA Duct Cleaning AI Miller&Sons Cathedral City,CA Roofing Consulting and Repairs All Valley BBQ,Spa&Fireplace Indio,CA Fireplaces AMS Security Palm Desert,CA Security Service&Maintenance Aramark Riverside,CA Uniforms Bright and Clean Palm Desert,CA Window Cleaning Brudvik Palm Desert,CA Electrical Contractor CED Palm Desert,CA Electrical Supply House Cintas Ontario,CA Uniforms Club Intrawest Palm Desert,CA Shared Security Guard Service with Boyd Security Commercial Lighting Industries Indio,CA Lighting Supply House Compass Painting Palm Desert,CA Painters Comtech Corona,CA Bailing Wire Contract Decor Inc Thousand Palms,CA Blinds&Shades Davis Reed Construction,Inc La Quinta,CA General Contractor Desert Electric Supply Palm Desert,CA Electrical Supply House Desert Fire Extinguisher Company Inc Palm Springs,CA Extinguisher/Hoods Desert Fireplaces&BBQ's Palm Desert,CA Fireplace Repair and Parts DFC Palm Desert,CA Flooring Distintive Floor Care Palm Desert,CA Carpet Cleaning and Flooring Ferguson Indio,CA Plumbing Supply House Frazee Paints Palm Desert,CA Supply house Fulton Distributors Coachella,CA Chemicals&Misc Suppilies Gatt Construction Palm Desert,CA Painters GEM Mechanical Palm Desert,CA HVAC Contractor/Kitchen Equipment Genos Overhead Doors 8�Gates Palm Springs,CA Door Repair Greenlife Building Services Inc. Rancho Cucamonga, CA Roofing Consulting and Repairs Hathway&Sons Palm Desert,CA Supply house Home Depot Palm Desert,CA Miscellaneous repair parts JackSons Desert Hot Springs,CA Hot Water Pressure Washing Kincade Industries Thousand Palms Plumbing Lawson Palm Springs,CA Cleaning Chemicals Lock Shop Palm Desert,CA Locks, Keys Safes Maintenace, Repairs&Replacements Lowes Desert Stores Miscellaneous repair parts Magik Door&Glass Cathedral City,CA Window&Mirror Repair,Window Cleaner Maple Leaf Plumbing Palm Desert,CA Plumbing Repairs MicroCool Service Palm Springs,CA Maintencance on MicroCool System On The Fly Thousand Palms,CA Exterminators Pacific Compactor Corporation Anaheim,CA Compactors Patton Door&Gates Palm Springs,CA Door Repair Penta Palm Desert,CA General Contractor Pest Control Solutions Cathedral City,CA. Bug Exterminator Pignx Westminster,CA Bird Deterrant Product Pro Clean Phoenix,AZ Chemicals&Misc Suppilies Quality Assured San Marcos,CA Kitchen Equipment Richken Painting Palm Desert,CA Painters S&G Pumping Palm Desert,CA Grease Trap Mainteance and Pumping Seven Supply Palm Desert,CA Plumbing Supply House Shamrock Salton City,CA Small Tool and Equipment Rentals So-Cal Palm Desert,CA Electrical Contractor Solution Group San Diego,CA Supply house Southwest Plumbing Palm Desert,CA Plumbing Repairs Specialty Cooling Inc Fountain Valley,CA HVAC/Kitchen Equipment SSD Systems Anaheim,CA Security system monitoring for maintenance department State Chemical Manhattan Beach,CA Cleaning Chemicals SWB Southwest Boulders&Tile Indio,CA Supply house The Furniture Doctor Palm Springs,CA Carpet and Furniture Repair The Works Palm Springs,CA Floor Contactor Tifco Industries Houston,TX Cleaning Chemicals and supplies Tony Thomas Marble Care Palm Desert,CA Stamped concrete staining Tri Dim Chino,CA Filters and Duct Cleaning United Brothers Concrete Palm Desert,CA Concrete Contractor United Rentals Cathedral City,CA Small Tool and Equipment Rentals VBI Doors Indio,CA Door Repair Western Pacific Palmdale,CA Roofing Consulting and Repairs Williams Tile Inc Cathedral City,CA Marble and Granite GOLF OPERATIONS OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Comtix Toronto, CAN Golf Bag Claim Tickets Ecolab St. Paul, MN Laundry Detergent Electric Car Distributor Rancho Mirage, CA Fleet Car Maintenance and Warranty Work Fore Par Golf Equipment Buena Park, CA Misc. Range Equipment Fulton Distributors Coachella, Ca Cups, Laundry Soap, and Bleach G.E. Mobile Water San Francisco, CA Cart Washing lonic Machine&Service Global Tour Golf Vista, Ca Tees, Pencils and Ball Markers Golfswitch Scottsdale,Az Online Tee Time Booking Engine GPS Industries, Inc. Bradenton, FI GPS System Mainentance Agreement Hornungs Golf Fond du Lac,WI Tees, Pencils Hoy's Towel Scent Red Lodge, MT Scented Oil for towels J&F Manufacturing Chino, CA Range Equipment/Furnishings M.R. Nyren Company Northbrook, IL Cart Towels-Through Kemper Purchasing program Prestwick Golf Course Equip Sussex, WI Misc. Range Equipment SCGA Studio City, Ca Souther California Golf Assoc.for customer handicaps Southland Printing Co. Shreveport, LA Valet Tickets Sysco Systems San Diego, CA Cups, Laundry Soap, and Bleach The Gift Box Carlstadt, NJ Gift Bags, Boxes,Wrapping Paper Western Golf Thousand Palms, CA Misc Range Equipment, Tees, Pencils, Ball Markers GENERAL & ADMINISTRATIVE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES 4 Imprint Oshkosh,WI personalized promotional items ADP Roseland, NJ payroll processing Arrowhead Water Louisville, KY Bottled water delivery California Chamber of Commerce Sacramento, CA Human resources materials Coachella Valley Printing Indio, CA Letterhead, business cards printing Deluxe for Business Shoreview, MN Deposit bags for Union Bank/Garda pick up Desert Business Machines Palm Desert,CA Office Printer Repairs Desert Urgent Care Indio,CA Drug screenings EDD State of California Sacramento, CA Required employment pamphlets Federated Telephone Chokio, MN Telephones for clubhouse John's Flags and Poles Riverside,CA US,California and COPD flags Garda Pasadena,CA Union Bank armored pick-up and delivery ID Card Group Sacramento, CA Office supply for ID card printer ribbons ID Edge Louisville,CO Office supply for ID card printer ribbons ID Wholesaler Chanhassen, MN Office supply for ID card printer ribbons Inside Plants Palm Springs, CA Holiday Decor/Plant Arrangements Integrated Business Sys,Inc. Richmond,VA POS Software Maintenance&Support Agreement NEBS.com Groton, MA Deposit bags for Union Bank/Garda pick up Office Max Desert Stores Office supplies Officedepot.com online/Desert Stores Office Supplies Pitney Bowes Pittsburgh, PA Postage meter Plotkin Group Carlsbad,CA Pre-employment testing materials POS Paper.com Jacksonville, FL Office supplies-printer rolls for golf shop POS Supply.com Danvers, MA Office supplies-printer rolls for golf shop Powers Awards Palm Desert,CA Awards and name badge engraving Printer Accessories Bradenton, FL Postage Meter Ink Catridges Printworks Palm Desert, CA Letterhead, business cards printing National Pen(Pens.com) Shelbyville,TN Office supplies-pens for clubhouse Ralphs Grocery Store Palm Desert, CA employee incentive/rewards cards Secure Products Hillside, IL Deposit bags for Union Bank/Garda pick up Shred-it Corona, CA Sensitive document shredding Staples Palm Desert, CA Office supplies Sure Save Storage Palm Desert, CA Offsite Accounting and Equipment Storage The Cawley Company Manitowoc,WI name tags The Desert Sun Palm Springs,CA subscription and job listings The Printing Place Palm Desert,CA Letterhead, business cards printing The Promo Hut Brooklyn, NY Office supplies-pens for clubhouse Themeworks Palm Springs,CA Holiday decoration installation Thermal Paper direct Mahwah, NJ Office supplies-printer rolls for golf shop VIP Urgent Care Palm Desert,CA Drug screenings Weil Institute of Critical Care Rancho Mirage,CA Safety training CPR AED, etc Zebra Technologies Illinois repair and maintenance of golf shop card printer