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C32870A
CITY OF PALM DESERT
DEPARTMENT OF PUBLIC WORKS
Contract No. C32780A
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: RATIFY CHANGE ORDER NO. 1 IN THE AMOUNT OF $3,000
FOR CONTRACT NO. C32780A FOR THE CITYWIDE TRAFFIC
SIGNAL MAINTENANCE PROJECT (PROJECT NO. 580-13)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Siemens Industry, Inc.
1266 No. La Loma Circle
Anaheim, California 92806
DATE: June 12, 2014
CONTENTS: Memo dated December 12, 2013
Vicinity Map
Recommendation
By Minute Motion:
1. Ratify Change Order No. 1 to Contract C32780A (Project No. 580-13)
with Siemens Industry, Inc., in the amount of $3,000 approved by the
City Manager in a memo dated December 12, 2013; and
2. Authorize the transfer of$3,000 from contingency to base;
Funds are available in Account No. 234-4250-422-4001, Traffic Signal Maintenance
Accou nt.
Backqround
On July 11, 2013, City Council awarded Contract No. C32780A to Siemens Industry,
Inc., for the 2013 Citywide Traffic Signal Maintenance Project. Subsequent to the
award, ten traffic signal advance loop detectors were found to be faulty and in need of
replacement. Siemens Industry provided a quote of $3,000 for the additional work and
was able to minimize cost because the traffic signal maintenance project was already
underway.
Staff requested the City Manager to approved the additional work in an effort to keep
the project moving forward.
Staff Report
Ratify Change Order No. 1 to Contract No. �32870A , (Project No. 580-13)
Page 2 of 3
June 12, 2014
This project has been completed and on March 27, 2014, a staff report to file the Notice
of Completion was approved by City Council. The ratification of the additional work was
inadvertently omitted from that report.
Fiscal Analvsis
There is no fiscal impact associated with this action beyond the cost of the additional
work.
Prepared By: Depa e t ead:
Cora L. Gaugu Mark Gr e wood, P.E.
Capital Improvement Pr ects Technician Director of ublic Works
Paul S. Gibson, Director of Finance
A roval:
n M. Wohlmuth, City Manager
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Original on File with City Clerk's Oftice
�'"`'T�� CITY OF PALM DESERT
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PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: John M. Wahlmuth, City Manager
From: Mark Greenwood, P.E., Director of Public Work
1
Date: December 12, 2013
�
Subject: Additional Work for Citywide Traffic Signai Maintenance Project 580-13
The 2013 Citywide Traffic Signal Maintenance Project is currently underway. Siemens
Industry, Inc. was awarded a contract to address 11 signalized intersections that were in
need of extensive repair work due to wire damage caused by insects, outdated
equipment, cabinet rust damage, and loop detector failure due to pavement shifting and
cracking.
During the course of this repair 10 additional loops were found to be damaged and must
be repaired. The City does not have the proper equipment for the maintenance staff to
make these repairs and the services of a qual�ed electrical contractor are required.
Siemens Industry, Inc., provided a quote of $300.00 per loop (attached) to repair the
damaged loops. This will result in a change order to their contract in the amount of
$3,000.00. Staff finds this price to be reasonable and within industry standards.
Siemens Industry is able to provide the repair at this cost as they are already mobilized
and working in the City.
Staff is requesting your approval to add $3,000.00 to the Purchase Order for Siemens
Industry and authorize them to proceed with the work while the maintenance project is
still underway in order to minimize cos#. Staff will prepare a formal change order to the
contract for approval by City Council on January 9, 2014.
Approved:
� � �������
,� n M. ohlmuth, City Manager
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Change Order Request
Project Description: 2013 Citywide TS Maintenance
Additionai 6'dia. Detector Loops
Person Requesting Extra Work: Cora Gaugush,C1P Technician
Date: December 12,2013
Item Descri tion Quanti Unit Unit Price Extension
1 Loops:Hovley Lane East @ Warner Trail 8 EA 300.00 2,400.00
2 Loops: Monterey Ave C Gran Via/Las Palmas 2 EA 300.00 600.00
Exclusions: Loop stub-outs(T&M if required)
Prepared by: Wes Lobo Total $ 3,000.00
2240 Business Way.,Riverside,CA 92501 .Tel (951)784 b600-Fax(951)784-6700
i 2112�2013 www usa siemens.rom/mob�liry 60000942 Palm Desert Loop CCO-Revised.xlsx