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HomeMy WebLinkAboutPrelim - CC - 06-12-2014 DRAFT ..� PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 12, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Mayor Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Councilmember Jean M. Benson Councilmember Jan C. Harnik Councilman Robert A. Spiegel Mayor Pro Tem Susan Marie Weber Mayor Van G. Tanner Also Present: John M. Wohlmuth, City Manager Robert W. Hargreaves, Assistant City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, City Clerk Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) None IV. ADJOURN TO CLOSED SESSION Request for Closed Session: PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Lease Property - Parkview Professional Office Complex, 73710 Fred Waring Drive, Suite No. 102, Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Paul S. Gibson/City of Palm Desert Property Owner: City of Palm Desert Other Parties: The RAP Foundation Under Negotiation: x Price x Terms of Payment 2) Property: Lease Property - Parkview Professional Office Complex, 73710 Fred Waring Drive, Suite Nos. 104, 106, and 114, Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Paul S. Gibson/City of Palm Desert Property Owner: City of Palm Desert Other Parties: The United Way Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 With City Council concurrence, Mayor Tanner adjourned the meeting to Closed Session at 3:02 p.m. He reconvened the meeting at 4:00 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Mr. Hargreaves reported that in the Closed Session just ended, City Council on a 5-0 vote(AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None) approved finro leases at the Parkview Professional Office Complex. VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA- Councilman Robert A. Spiegel VII. INVOCATION - Councilmember Jan C. Harnik VIII. ORAL COMMUNICATIONS - B MR. ALLEN WORTHY, La Quinta, CA, addressed the City Council about his work in theater and about the plight of homelessness. He called particular attention to the manner in which homeless people were treated in Palm Springs and asked 2 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Palm Desert City Councilmembers to beseech their colleagues there to treat homelessness less harshly and with more empathy. MS. HELEN HOLDUN, Residential Coordinator for GP (Green Planet) Homestay, said her mission was actively recruiting host families to open their homes to high school students from China who attend Palm Valley School. She said they were recruiting about 20 families for 10 more students joining the seven they already have attending Palm Valley School. She added that they are open to everyone and anyone applying -there are no age or other barriers, with one of the benefits being development of a lifelong friendship with an international student. Each host family receives a $1,000 stipend per month for their efforts and to cover food and shelter; each student has their own spending money. Further, she said if anyone knows someone who might be interested and the referral is accepted, that person also receives a $150 referral fee. She encouraged anyone interested in this opportunity to contact her and left information with the City Clerk for this purpose. MS. CELIA HALFORD, Palm Desert Greens Country Club, noted she was before Council a few weeks ago seeking the ability to again make left-hand turns out the rear entrance of her development onto Frank Sinatra Drive. After being told that there had been a lot of accidents at the location, she did some research. She said one has to go right about a mile to the east before they can turn, and about 100 yards away from that rear entrance are a lot of fuzzy trees that obstruct the view of oncoming traffic. Therefore, she thought now perhaps the City could place a stop sign on Marriott's side of the street and remove the barrier in the middle of Frank Sinatra. She said if someone was going 50 miles per hour and the person coming out couldn't see them, of course, there would be an accident. But with the low amount of traffic there, she felt it would be amazing that two cars would be in the same spot at the same time. She asked if a traffic counter could be placed there, which the General Manager opposed due to the traffic tie-up it would cause, but noted that when she stops for the five-minute light on Monterey Avenue, only observes between five and 10 cars at the most stopped at the light. She didn't think the low amount of traffic would be hindered by a stop sign. She again asked if it would be feasible to install a traffic counter in this location to see how much traffic was present on the Marriott side. In answer to Mayor Tanner's question, Mr. Wohlmuth said that CVAG (Coachella Valley Association of Governments) performs the regional arterial street counts every year in January, and the counts for this year have been completed in Palm Desert. He added that the City also has the capability of doing its own traffic counts. He suggested that Ms. Halford could obtain information on CVAG's website (CVAG.org), under the subheading of Transportation, then clicking on the "2014 Traffic Counts"to see the results from this past January on Frank Sinatra Drive. He offered to work with her on this request. 3 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO THE CITY COUNCIL BY REPRESENTATIVES OF THE RIVERSIDE COUNTY WORKFORCE DEVELOPMENT CENTERAND RIVERSIDE COUNTY WORKFORCE INVESTMENT BOARD. MS. TINA SEWELL, Private Sector Board Member of the Eastern Riverside Workforce Investment Board and also Member of the Executive Committee County Board, and MS. WENDY FREDERICK, Regional Manager of the Workforce Development Center and its Employment Development Department, addressed the City Council about the benefits their organizations can provide to local businesses. Ms. Sewell also introduced Workforce Investment Board Members Barry Keyes and Juan De Lara in the audience today as well. Ms. Sewell said the Riverside County Workforce Investment Board is one of 600 private sector-led Workforce Investment Boards (WIBs) across the country. Through strong strategic partnerships with private sector businesses, local government, community-based organizations, and institutions of higher education (e.g. College of the Desert) and K-12 education, WIBs are in a unique position to foster a strong, skilled pipeline of labor to ensure businesses have the talent they need to support the local economy. A video from the Riverside Employment Development Department (EDD) was shown, outlining the many services offered to both businesses/employers and prospective employees. She also referred to the hand-outs provided in the agenda packets for today's meeting; jobs are important, so anything they can do to get more people out working in the local markets is good for everyone. She went on to provide some statistics from their outreach for the period of January - April 2014, as follows. Job Seeker Services in Indio and Blythe: - 578 new clients. - 16,000 returning people got help with job services. - Over 1,000 new and returning veterans received job placement services. - 44 job seekers received training. - 1,300 residents Countywide have entered into employment after receiving services. - Over 370 qualified candidates were hired by their business clients. - 31 hiring incentive program contracts have been executed and utilized. Ms. Sewell said they also do a lot of great work with youth, with an unemployment rate amongst that segment of the population between ages 16 - 24 around 30% currently. She went on to relate the success story of Rae Munoz, a former Marine who came into the Workforce Development Service in February after being referred by College of the Desert's Veterans 4 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Representative to apply for a work study position. Through the offerings available from Veterans Services at EDD, Ms. Munoz obtained a job at Eisenhower Medical Center, was promoted within 90 days, and felt the Workforce Development Center was the best-kept secret in the desert. Ms. Sewell and Ms. Frederick added that not only was Ms. Munoz a success at Eisenhower, but she's subsequently been hired by the City of Palm Desert in the City Clerk's Office in May. They added that many employers weren't aware that their office offers payment of half of the wages of new employees while they're in the training period; a simple contract executed prior to employment of that individual is all that's required. The employment has to be considered full-time (32 hours or more), and it was specifically beneficial for non-profit organizations. They asked if the City would be willing to include the video just shown on the Economic Development page of the City's website to help new business learn about and be able to take advantage of some of these programs. X. CONSENT CALENDAR A. MINUTES of the Regular City Council Meeting of May 22, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant Nos. 226, 227, 231, 236, 237, 238, 242, and 243. Rec: Approve as presented. C. CLAIM AGAINST THE CITY (#744) by Donna Fort in an Unspecified Amount. Rec: By Minute Motion, reject the Claim, and direct the City Clerk to so notify the Claimant. D. CLAIM AGAINST THE CITY (#745) by Patricia Johnson in an Unspecified Amount. Rec: By Minute Motion, reject the Claim, and direct the City Clerk to so notify the Claimant. E. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of February 2014 and March 2014 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: Receive and file. 5 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Buzzbox Beverages, Inc., 74794 - 42"d Avenue, Palm Desert. Rec: Receive and file. G. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Audit, Investment&Finance Committee Meetings of February 25 and March 25, 2014. 2. Citizens' Sustainability Committee Meeting of February 10, 2014. 3. Marketing Committee Meeting of April 15, 2014. 4. Parks & Recreation Commission Meeting of April 1, 2014. 5. Public Safety Commission Meeting of April 9, 2014. 6. Youth Committee Meeting of May 5, 2014. Rec: Receive and file. H. REQUEST FOR DECLARATION of Surplus Property and Authorization for Disposal - 28 Chairs from the Administrative and Council Chamber Conference Rooms. Rec: By Minute Motion, declare 28 chairs in the Administrative Conference and Council Chamber Conference Rooms as Surplus and authorize disposal via sale, donation, or other proper disposal method. I. REQUEST FOR DECLARATION of Vehicles, Equipment,and Miscellaneous Items as Surplus and Authorize Disposal as Proposed - Public Works Department. Rec: By Minute Motion, declare vehicles, equipment, and various miscellaneous items as surplus, and authorize disposal as proposed for each on the accompanying staff report. J. REQUEST FOR APPROVAL of an Easement in Favor of Coachella Valley Water District (CVWD) for Extension of the Recycled Water Line at Desert Willow Golf Resort. Rec: By Minute Motion: 1) Authorize a Grant of Easement in favor of CVWD for extension of the recycled water line at Desert Willow Golf Resort; 2) authorize the Mayor to execute said Grant of Easement. 6 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 K. REQUEST FOR AUTHORIZATION for the Mayor to Enter into a Lease Agreement with the American Holistic Nurses' Association for Office Space No. 4 at the Portola Community Center(Contract No. C33680). Rec: By Minute Motion, authorize the Mayor to enter into a one-year Lease Agreement with the American Holistic Nurses' Association for Office Space No. 4 at the Portola Community Center. L. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of Providing Recurring, Routine Services, Supplies, and Maintenance to the Desert Willow Golf Resort - Fiscal Year 2014-2015. Rec: By Minute Motion, authorize use of vendors on the accompanying staff report's "Desert Willow Golf Resort Vendor List"for purposes of providing recurring, routine services, supplies, and maintenance to the Golf Resort in amount not to exceed $25,000 per vendor for FY 2014-2015, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. M. REQUEST FOR AUTHORIZATION to Streamline Use of Vendors for the Public Works Department by Granting Exception to Bidding Requirements and Approving the Landscape Services Division Various Vendors and Qualified Service Providers List - Fiscal Year 2014-2015. Rec: By Minute Motion: 1)Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2014-2015; 2)approve the Landscape Services Division Various Vendors and Qualified Service Providers List as shown in the accompanying staff report. N. REQUEST FOR APPROVAL of the Use of Specified Vendors to Provide Equipment Rental Services to the Public Works Department for Fiscal Year 2014-2015. Rec: By Minute Motion, approve the use of Johnson Rental Services, Hertz Equipment Rental, and United Rentals to provide equipment rental services to the City for FY 2014-2015 - funds are available in General Fund Account No. 110-4310-433-3430 - Construction Equipment Rental. 7 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 O. REQUEST FOR APPROVAL of the Purchase of Compressed Natural Gas (CNG) Fuel from Clean Energy and SunLine Services Group for Fiscal Year 2014-2015 in an Amount Not to Exceed $40,000. Rec: By Minute Motion, approve the purchase of CNG Fuel from Clean Energy, Seal Beach, California, as the primary source, and from SunLine Services Group, Thousand Palms, California, as an alternative source for FY 2014-2015 in an amount not to exceed $40,000 — funds are available in General Fund Account No. 110-4331-413-2170 - Auto Fleet-Supply Automotive Gas. P. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the Corporation Yard by Granting Exception to Bidding Requirements and Approving the Original Equipment Manufacturer(OEM)Vendor List and the Corporation Yard Various Vendors and Qualified Service Providers List for Fiscal Year 2014-2015. Rec: By Minute Motion: 1)Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2014-2015; 2)approve the OEM Vendor List; 3)approve the Corporation Yard Various Vendors and Qualified Service Providers List. Q. REQUEST FOR RATIFICATION of Change Order No. 1 - Contract No. C32870A - Citywide Traffic Signal Maintenance Project (Project No. 580-13). Rec: By Minute Motion: 1) Ratify Change Order No. 1 in the amount of $3,000 to the subject contract with Siemens Industry, Inc., Anaheim, California, as approved by the City Manager in a memo dated December 12, 2013; 2) authorize the transfer of $3,000 from contingency to base for the project—funds are available in Account No. 234-4250-422-4001 - Traffic Signal Maintenance. 8 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 R. REQUEST FOR APPROVAL of a One-year Extension to Contract with All Seasons Landscape & Design, Inc., for Landscape Maintenance Area No. 19 in the Amount of$38,052 and Include Repair Work and Services at the Specified Contract Amount Not to Exceed 20% ($7,610) (Contract No.C30802, Project No.919-11)(Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: By Minute Motion: 1) Approve a one-year extension to the subject contract with All Seasons Landscape & Design, Inc., Cherry Valley, California, for Landscape Maintenance Area No. 19 (LMA No. 19) in the amount of $38,052; 2) include repair work and services at the specified contract amount not to exceed 20% ($7,610); 3) authorize the Mayor to execute said contract— funds are available in Account No. 703-4388-433-4001 - RDA Successor Agency/Capital Outlay. S. REQUEST FOR APPROVAL of Amendment Three to the AB2766 Memorandum of Understanding (MOU) Between Coachella Valley Association of Governments (CVAG) and Member Jurisdictions for the Purpose of Regional PM10 Air Quality Programs and Other Related Air Quality Services (Contract No. C29933). Rec: By Minute Motion: 1)Approve Amendment Three to the AB2766 MOU between CVAG and MemberJurisdictions forthe purposes of regional PM10 Air Quality Programs and Other Related Air Quality Services; 2) authorize the City Manager to execute said Amendment Three. T. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. C32670C with Artist Ryan Campbell to Extend Completion Date for Creation of Artwork for the Set of Traffic Signal Cabinets on the Northeast Corner of Phyllis Jackson Lane and Fred Waring Drive. Rec: By Minute Motion, approve Contract Amendment No. 1 to the subject contract with Artist Ryan Campbell to extend completion date for creation of artwork for the set of traffic signal cabinets on the northeast corner of Phyllis Jackson Lane and Fred Waring Drive—no additional financial obligations result from the Amendment. 9 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 U. REQUEST FOR APPROVAL of a Subordination Request from the Successor Agency for the County of Riverside for the City of Palm Desert to Subordinate Certain Statutory Pass-through Payments to Proposed Refunding Bonds of the County Successor Agency. Rec: By Minute Motion: 1) Approve the subordination request from the Successor Agency for the County of Riverside for the City to subordinate statutory pass-through payments deriving from the County's Redevelopment Project Area No. 4 (Desert Communities Redevelopment Project Area) to proposed refunding bonds of the County Successor Agency; 2) authorize the Finance Director/Treasurer to complete, execute, and return to the County Successor Agency the form of City Acknowledgment attached to the County Request Letter. V. REQUEST FOR AUTHORIZATION to Release Security Posted for the Ironwood Heights Gatehouse Project (Ironwood Master Association, Applicant). Rec: By Minute Motion, authorize release of the security posted for the Ironwood Heights Gatehouse Project. W. REQUEST FOR AUTHORIZATION to Release Security Posted for the Rough Grading on Tract No. 36554 (Encore) (Pearwood Ventures, LLC, Applicant). Rec: By Minute Motion, authorize release of the security posted for rough grading on Tract No. 36554 (Encore). X. REQUEST FORAPPROVAL of Palm Desert Legislative Review Committee's Recommendation to Provide Letters of Support to Various Proposed State and Federal Legislation. Rec: By Minute Motion, concurwith the recommendation ofthe Legislative Review Committee and provide letters of support for AB 1582 (Mullin)- Redevelopment Successor Agencies, H.R. 15 (Garcia) and S. 744 (Schumer) - Border Security, Economic Opportunity, and Immigration. 10 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Y. REQUEST FOR APPROVAL of the Purchase of 4-Yard Split, Frontload Dumpsters for Multi-Family Housing Complexes from Consolidated Fabricators in an Amount Not to Exceed $15,000. Rec: By Minute Motion, authorize staff to sole-source the purchase of split solid waste and recycle dumpsters for multi-family housing complexes from Consolidated Fabricators, Van Nuys, California, in an amount not to exceed $15,000 — funds are available in Account No. 236-4195-454-3090. Z. REQUEST FOR APPROVAL of Out-of-State Travel for the Senior Management Analyst from the City Manager's Office to Attend the 2014 International City/County Management Association (ICMA) Annual Conference in Charlotte, North Carolina - September 14-17. Rec: By Minute Motion,authorize the subject Out-of-State Travel for Senior Management Analyst from City Manager's Office to attend the 2014 ICMA Annual Conference in Charlotte, North Carolina - September 14-17 — funds are available in Account No. 110-4130-411-3120 - City Manager Conferences/Seminars. Upon a motion by Harnik, second by Spiegel, and 5-0 vote of the City Council (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None), the Consent Calendar was approved as presented. XI. CONSENT ITEMS HELD OVER None XII. RESOLUTIONS A. RESOLUTION NO. 2014 - 54 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, VACATING EXCESS STREET RIGHT-OF-WAY WITHIN DE ANZA WAY AS SHOWN ON THE MAP OF PALMA VILLAGE UNIT NO. 3, FILED IN BOOK 20, PAGES 3 AND 4, RECORDS OF THE COUNTY OF RIVERSIDE UNDER PROVISIONS OF DIVISION 9, PART 3, CHAPTER 4 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. Mr. Chen stated the subject excess street right-of-way hadn't been used for a long time. He noted the staff report and offered to answer any questions. Councilman Spiegel moved to waive further reading and adopt Resolution No. 2014 - 54. Motion was seconded Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 11 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 B. RESO�UTION NO. 2014 - 55 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 91-1 (INDIAN RIDGE) FOR FISCAL YEAR 2014-2015. Mr. Gibson stated this was the annual tax being placed on the tax roll. Councilman Spiegel moved to waive further reading and adopt Resolution No. 2014 - 55. Motion was seconded by Benson and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). C. RESOLUTION NO. 2014 - 56 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (UNIVERSITY PARK) FOR FISCAL YEAR 2014-2015. Mr. Gibson stated this was the annual action to place the levy of the tax on the tax roll for University Park. Councilman Spiegel moved to waive further reading and adopt Resolution No. 2014- 56. Motion was seconded by Harnik and carried by a 5-0 vote(AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). XIII. ORDINANCES A. For Introduction: None B. For Adoption: 1. ORDINANCE N0. 1266A-AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING ORDINANCE NOS. 1130 AND 1167, AND AMENDING SECTION 10.36.010 OF TITLE 10 OF THE CODE OF THE CITY OF PALM DESERT, CALIFORNIA, RELATIVE TO SPEED ZONES. Mr. Chen stated the City Council approved the first reading on a 4-1 vote at the last meeting, and this was the second reading of the Ordinance. He said staff recommended approval of rescinding the old ordinance and approving the new one. Councilman Spiegel moved to waive further reading and adopt Ordinance No. 1266A. Motion was seconded by Weber. 12 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Mayor Tanner noted he voted against adoption of the Ordinance in the first reading, but he will vote in favor this time with the caveat that he still believed Shepherd Lane, which is a residential street, should not have a speed limit greater than 35 mph. However, he would prefer that it was 30 mph. Mayor Tanner called for the vote and the motion carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 2. ORDINANCE NO. 1272 -AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING A COMPREHENSIVE UPDATE TO PALM DESERT MUNICIPAL CODE SECTION 24.16 - OUTDOOR LIGHTING REQUIREMENTS - TO ALLOW FOR NEW ENERGY-EFFICIENT LIGHT SOURCES (City of Palm Desert, Applicant). Ms. Aylaian noted this was the second reading of the Ordinance, stating there was a public hearing at the first reading. She said this was a technical update to the City's outdoor lighting ordinance to move it into technology that's available today for lighting parking lots and outdoor areas. Councilman Spiegel moved to waive further reading and adopt Ordinance No. 1272. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). XIV. NEW BUSINESS A. REQUEST FOR CITY COUNCIL REVIEW OF THE ARCHITECTURAL REVIEW COMMISSION'S DECISION TO ALLOW AN EXCEPTION TO PALM DESERT MUNICIPAL CODE SECTION 25.40.080 - FENCES AND WALLS - TO ALLOW A WOOD PICKET FENCE VISIBLE FROM THE SURROUNDING ROADWAY AT 77355 MINNESOTA AVENUE (Ruth Meyer/Glenda Adams, Applicants). Associate Planner Eric Ceja stated the Architectural Review Commission (ARC)approved an exception to the City's fence and wall standards to allow an existing wood picket fence within Palm Desert Country Club on Minnesota Avenue. The Commission discussed at length the quality and architectural merit of the fence, recognizing it was a pre-existing fence rather than a new wood fence. The Commission approved the fence with modifications subject to the removal of the wings that extend beyond and closer to the curb. He said this item was called up for City Council review. Councilman Spiegel moved to waive further reading and adopt Resolution No. 2014 - 57, upholding the Architectural Review Commission's decision to allow an 13 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 exception to Palm Desert Municipal Code Section 25.40.080- Fences and Walls-to allow a wood picket fence visible from the surrounding roadway at 77355 Minnesota Avenue. Motion was seconded by Weber. Councilmember Benson said she called this case up because it was the second one in a roll relating to wood fences. She said when the Ordinance was adopted there were a lot of wood fences in Palm Desert falling down that needed to be fixed, and there was one councilmember who had a problem with them that he insisted on not having them be built in Palm Desert. However, it seems the quality of wood and how fences are built has changed that perhaps the Ordinance needed to be reviewed to see if it was still viable. Therefore, she suggested having a subcommittee that included developers or architects to review the Ordinance. Mr. Wohlmuth agreed wholeheartedly, stating staff has had several issues with wood fencing, and it was time to look at the Ordinance to consider modifications. He has dealt with a couple of issues himself relating to safety where people cannot afford block walls, especially when there is a pool in the back yard. If Councilmember Benson didn't have anyone in mind, he suggested a subcommittee of two Councilmembers, two Architectural Review Commissioners, one Planning Commissioner, and a couple of individuals at large. Councilmember Benson agreed, stating the at-large individuals could be from the community and in the business of building fences. Mayor Pro Tem Weber and Mayor Tanner volunteered to serve on this subcommittee. Mayor Tanner stated Commissioner Columbini made a recommendation to take the fencing out of the sidewalk area. He asked if that was a condition of approval. Mr. Ceja answered yes. Mayor Tanner stated that in a certain neighborhood he noticed one property owner who took down a fence and put the same red wood fence up with new boards, pointing out that no one would know about it unless there's a complaint from a neighbor. He believed the Council could do away with all of this with an ordinance that made sense to all. Councilmember Harnik stated that in this case, the fence is nice looking and it is well maintained. She recognizes there is an existing ordinance, but this property owner purchased their property in 2010 where the fence has been in existence; it was not something new being installed. Therefore, she was in support of the ARC decision. 14 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Councilmember Benson inquired about the status on the previous case where the property owner was directed to tear down the fence, because if it hasn't been removed, there can be an abeyance until after the committee makes a recommendation. Mr. Ceja responded the wood fence is currently in place, but staff can work with the property owner if the City is looking at forming a subcommittee to look at this issue. Ms.Aylaian suggested the Council allow staff to suspend Code Enforcement action on other reported violations involving wood fences while this issue is studied. Mayor Tanner declared the motion amended as follows: 1) Waive further reading and adopt Resolution. No. 2014 - 57, upholding the Architectural Review Commission's decision to allow an exception to Palm Desert Municipal Code Section 25.40.080- Fences and Walls - to allow a wood picket fence visible from the surrounding roadway at 77355 Minnesota Avenue; 2) By Minute Motion: a) Direct that a subcommittee be formed, including appointment of Mayor Pro Tem Weber and Mayor Tanner, two members of Architectural Review Commission, one member of the Planning Commission, and two at- large industry professionals to review the existing prohibition on wooden fences and walls and recommend a modification to the Code to allow them, subject to conditions; b) suspend any Code Enforcement activity on wooden fences and walls while the issue is under study, and the motion carried by a 5-0 vote(AYES: Benson, Harnik, Spiegel,Weber, and Tanner; NOES: None). B. REQUEST FORAUTHORIZATION TO PROCEED WITH A COOPERATIVE LANDSCAPE WATER MANAGEMENT PROGRAM IN CONJUNCTION WITH THE COACHELLA VALLEY WATER DISTRICT (CVWD) IN AN AMOUNT NOT TO EXCEED $100,000 (CONTRACT NO. C33690). Landscape Manager Spencer H. Knight noted the staff report requesting Councils review and approval for a Cooperative Landscape Water Management Program,which will be in conjunction with the Coachella Valley Water District. This program is known as the"Turf Buy Back Program." This is a follow-up program to the 2010 program that the City did, which was highly successful. The City now has an opportunity, in the name of water conservation, given that the State is suffering from a drought situation, to advance Priorities Nos. 1 and 4 of the Energy and Sustainability Element of the City's Strategic Plan. It will also extend life for the City's asphalt paving, because the TurF Buy Back Program will be adjacent to city streets in most cases. Responding to question, he confirmed funds were in next year's budget. Councilman Spiegel moved to, by Minute Motion: 1) Authorize proceeding with a Cooperative Landscape Water Management Program in conjunction with CVWD; 2) 15 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 approve an amount not to exceed $100,000 to provide up to $1 per square foot for residential front-yard turf removal up to a maximum of$1,000, and $1 per square foot for street-adjacent turf removal for Homeowners Associations (HOAs) and commercial customers up to a maximum of $5,000; 3) authorize the Mayor to execute agreement regarding same - contingent upon approval of the Fiscal Year 2014-2015 Budget, funds will be available in Account No. 110-4614-453-3915 - Landscape Medians. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). C. REQUEST FOR APPROVAL OF CONSTRUCTION AND INSTALLATION CONTRACT FOR THE ELECTRIC VEHICLE CHARGING STATIONS AND AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENTS WITH PROPERTY OWNERS FOR SAID STATIONS AT DESIGNATED SITES. Ms. Riddle stated staff has been working over the past several months with a few property owners to install electric vehicle charging stations. As a result of those negotiations, staff was able to finalize agreements with College of the Desert, Desert Crossing, and WestField Mall. There will be one charging station at Desert Crossing,one at College of the Desert, and two at Westfield under each of the parking garages. In addition, staff is proposing to install electric charging stations at each of the three President's Plaza Parking areas: The Elephant Bar, Las Casuelas Cafe, and near Tony Romas. The project went out to bid, and the low bidder is Native Electrical Construction in the amount of$105,000. In order to undertake this project, staff applied for and received Mobile Source Air Pollution Reduction Review Committee (MSRC)funds,a 50%matching grant. The project will be funded with MSRC funds and AB2766 funds; there will be no general fund dollars used to undertake this project. Responding to question, she explained she has contacted and is pending a response from Costco,Sams Club,Walmart, and Cal State San Bernardino. However, with the retirement of Mr. YanYs retirement, things are at an influx. An agreement was finalized this week with University of Riverside to add it as a site to this project, an item that will be brought back to Council for approval. Since the City has a total project budget of $154,000 and the bid was $105,000, staff has additional funds available to undertake the additional site. Staff will look at upgrading charging stations from single use to dual use,which will also be brought back for Council's consideration. Councilman Spiegel moved to, by Minute Motion: 1) Authorize the Mayor to enter into public/private agreements with the following property owners for the installation and use of electric vehicle charging stations: a) Desert Community College District(College of the Desert) (Contract No. C33700A ; b) PRU/Desert Crossing, LLC (Contract No. C33700B); c) Westfield, LLC (Contract No. C33700C); 2) Authorize the construction and installation of electric vehicle charging stations through the utility easement agreement at President's Plaza East, West, and III; 3)Award construction and installation contract for said electric vehicle charging stations to Native Electrical Construction, Inc., Ramona, 16 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 California, in the amount of$105,000(Contract No. C33700D)—funding for these projects is through MSRC Grant and City's AB2766 funds, no General Fund impact. Motion was seconded by Benson. Mayor Pro Tem Weber questioned the spread in bids ranging from$105,000 to $568,000. She wondered if the Anaheim group understood what was being requested. Ms. Riddlle said she couldn't explain it, but in looking at similar projects done by other communities, many were installed on City/Public property. This is one of the few, if any, that have been negotiated and worked with private partners; however, it's unknown if that had any bearing. She noted this project addressed the Energy and Sustainability section of the City's new strategic plan. Mayor Tanner stated he had an opportunity today to discuss this issue with the City Manager. Therefore, he recommended dual charging units be installed at each station, so instead of installing 7 or 8, there will be 14 or 16 charging units installed at a cost of$1,000 to $1,500 to each site. Ms. Riddle replied that when she returns to add the UCR site to the project, she will include Mayor Tanner's recommendation, however, she will have to take a look at the overall changes in cost. Mayor Tanner called for the vote and the motion carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). D. CONSIDERATION OF REQUEST FOR SPONSORSHIP BY THE FAMILY Y.M.C.A. OF THE DESERT IN AN AMOUNT NOT TO EXCEED$20,000 TO PRODUCE A SPECIAL EVENT IN CIVIC CENTER PARK TO INCLUDE A REVERSE TRIATHLON, 5K RUN/WALK, AND CHILDREN'S/FAMILY COLOR RUN TO BE HELD ON SUNDAY, OCTOBER 12, 2014. Senior Management Analyst Ryan Stendell stated the sponsorship is from the Family Y.M.C.A. of the Desert. The request is for a three-year commitment to this event forfinancial contribution as the title sponsor. While staff is completely in favor of utilization of the facility for the three-year period, staff recommends the City review the financial aspect of the sponsorship on an annual basis by taking the same approach it has with similar events; the City can help get the event off the ground by assisting the promoters, then the City tappers back its sponsorship as the years went on. He said the YMCA is extremely excited to present to the Council what they are calling the "Y Be Fit- Palm Desert Challenge," which is very preliminary at this point. He noted approval of the sponsorship would also help the City achieve goals set forth in the strategic plan wherein events are a high priority. He wouldn't call this one a signature event, but staff is certainly 17 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 moving toward that goal of providing more events that could draw people into town within City parks. Councilman Spiegel asked what was a reverse triathlon. Mr. Stendell explained a triathlon is done in reverse, so instead of swim-bike- run, it's run-bike-swim. In a smaller setting like with the Aquatic Center, it would be logistically challenging to release everybody into the pool at one point, and by running it in reverse, by the time everybody gets to the pool, the group is much more thinned out. Mayor Tanner asked staff to elaborate on the $20,000 sponsorship. Mr. Stendell responded the request from the YMCA was originally for $25,000 title sponsorship; a $10,000 cash contribution and $15,000 in-kind support. He said in-kind support services are things like traffic control, police, fire, marketing and branding, which are the largest expenses in that $15,000 in-kind. However, staff is recommending a $20,000 total sponsorship, which is inclusive of$5,000 cash contribution and $15,000 of in-kind support. The in-kind support has been estimated conservatively by City staff, and they plan to manage it, stating he didn't anticipate spending the entire amount. As stated in the staff report, in-kind support is in an amount not to exceed, but safety is numberone. Staff will focus on providing adequate police officers and using funds for marketing and branding to help get the event off the ground and successful for the following year. MR. SABBY JONATHAN, Family YMCA of the Desert, thanked staff for working with this event for more than a month. He said Mr. Stendell has been an absolute pleasure to work with along with Ms. Donna Gomez. He noted they have made progress on this event already, as they are working with Klein Clark Sports who has done about 500 events; they will be signing a contract next week. He said it was important to get it right the first time out of the gate. Additionally, they have retained FG Creative who has done a similar event, the "Galen Run," and they have worked with the City and the YMCA, so they are a natural fit. He has a follow-up meeting with FG Creative next week to finalize the branding and event name, and they are leaning toward including Palm Desert in the name. He said this was not just a running or swimming event, it was an event that is designed to promote health and fitness. The first run will begin at 7:00 a.m. and people will be out of the Aquatic Center by 12:00 noon. In the future, they see this event expanding to a full day and hopefully to a full weekend health and fitness fair. The reverse triathlon is designed to bring serious athletes from out of town, because they love reverse triathlon's. They especially love mini triathlon's, because many athletes are afraid of the swimming portion. However, having the swimming portion in a pool takes the fear factor out, because if you get tired, you can find a wall and get out versus being out in the ocean. With the 18 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 5K walk/run event, one can bring their pets or push baby strollers. They are also reaching out to seniors and special needs communities, and they hope to bring a busload of Marines from Twentynine Palms.The YMCA takes care of 3,600 kids a day, and they will reach out to the Y family to bring other children to this event. He said the idea is that when the run is done, there will be booths, vendors, and live music, stating the event is good for the Y, because their mission is to promote health and fitness,which will be great for the community as well. Hopefully the investment will yield a return for the City, because the event will attract people from out of town, bringing sales tax and Transient Occupancy Tax revenue. He said the original request was in the amount of$25,000,and staff is generously recommending acceptance at the $20,000 level. He asked the Council to please consider funding the full request at $25,000, because it sets the bar in terms of other sponsorships it will be soliciting. He said they plan to pursue platinum, gold, and silver sponsorships in addition to booths and vendors. Therefore, the $5,000 reduction becomes a $20,000 potential reduction for the revenue in this event. He didn't mean to sound ungrateful as the Y is appreciative of the City's support and hopefully the Council support. Mayor Tanner pointed out that the budget for the Y is an even split, what it takes in, is what will be spent. Councilmember Benson stated she was in favor of the$25,000 sponsorship request, because it was a worthy endeavor on the part of the Y. In the past the City has supported other programs forthe whole family,which have been on and off over the years. Councilmember Benson moved to, by Minute Motion: 1)Approve the sponsorship request in an amount not to exceed $25,000 to produce a special event in Civic Center Park to include a Reverse Triathlon, 5K Run/Walk, and Children's/Family Color Run; 2) Appropriate $25,000 from Unobligated General Fund monies to Account No. 110-4416-414-3062 - City-sponsored Events for this expense. Motion was seconded by Weber. Mayor Tanner asked the City Attorney if he should abstain from the vote since he has served on the board of the YMCA for fifteen years. Mr. Hargreaves responded that technically there wasn't a conflict under the Political Reform Act. Mayor Tanner called for the vote, and the motion carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 19 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 E. REQUEST FOR APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH DIAMOND CONTRACT SERVICES, INC., FOR JANITORIAL SERVICES TO CITY-OWNED FACILITIES (CONTRACT NO. C32351). Mr. Chen requested this item be pulled from the agenda,stating staff learned after the staff report was submitted that the service provider is no longer in business. He said there has been a couple of days in City Hall without service, but fortunately, staff has worked diligently with other departments, Finance, Risk Management, and City Manager to get a temporary service provider on board on a monthly basis. He said staff intends to bring back a contract in August for a new service provider. Councilman Spiegel moved to, by Minute Motion, withdraw this item from the agenda. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). F. REQUEST FOR AUTHORIZATION TO PURCHASE GOLF COURSE IRRIGATION SUPPLIES FROM HIGH TECH IRRIGATION, INC., FORTHE DESERT WILLOW GOLF RESORT - FISCAL YEAR 2014-2015 - IN AN AMOUNT NOT TO EXCEED$84,000(CONTRACT NO.C33710, PROJECT NO. 841-15). Project Coordinator Heather Buck stated this item is for golf course irrigation supplies. Golf course supplies are manufactured by Rain Bird, which is a sole source, and there is only one provider in the area. Councilman Spiegel moved to, by Minute Motion, authorize: 1) Purchase of golf course irrigation supplies from High Tech Irrigation, Inc., Indio, California- FY 2014-2015- in an amount not to exceed$84,000; 2)City Managerto execute said contract—contingent upon approval of the City's Annual 2014-2015 Budget, funds will be available in Course and Grounds Expenses Account, No. 520-4195-495-8031. Motion was seconded by Harnik. Mayor Tanner pointed out the vendor is a local Coachella Valley contractor. Mayor Tanner called for the vote and the motion carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 20 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 G. REQUEST FORAUTHORIZATION TO PURCHASE GREENS FERTILIZER PRODUCTS FROM SOUTHWEST TURF SUPPORT, LLC, FOR DESERT WILLOW GOLF RESORT - FISCAL YEAR 2014-2015 - IN AN AMOUNT NOT TO EXCEED $120,000 (CONTRACT NO. C33720, PROJECT NO. 840-15). Project Coordinator Heather Buck stated this contract is for the purchase of fertilizer, stating the greens at Desert Willow requires specialized fertilizeras outlined in the staff report. Responding to question, she confirmed this was a sole source provider. Councilman Spiegel moved to, by Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase greens fertilizer products from Southwest TurF Support, LLC, Phoenix, Arizona - FY 2014-2015 - in an amount not to exceed $120,000; 2) City Manager to execute said contract. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). H. REQUEST FOR APPROVAL OF THE USE OF SPECIFIC AUTOMOTIVE FACILITIES FOR SUPPLEMENTAL GENERAL FLEET REPAIRS FROM PALMS TO PINES AUTOMOTIVE, L&LAUTOMOTIVE INC.,AND OZZIE'S AUTOMOTIVE, INC. -FISCAL YEAR 2014-2015- IN AN AMOUNT NOT TO EXCEED $150,000. Mr. Chen stated staff is asking approval of the tisted vendors for the purchase of repair items for the City's vehicle fleet. Councilman Spiegel moved to, by Minute Motion, approve the use of specific automotive facilities for supplemental general fleet repairs from the following providers, all of Palm Desert, California: Palms to Pines Automotive, L&L Automotive, Inc.,and Ozzie's Automotive, Inc. - FY 2014-2015 - in an amount not to exceed $150,000 — funds are available in General Fund Account No. 110-4331-413-3340 - R/M Fleet. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). I. REQUEST FOR APPROVAL OF THE PURCHASE OF GAS AND DIESEL FUEL FOR THE CITY'S FLEET AND EQUIPMENT AND FOR DESERT WILLOW GOLF RESORT'S MAINTENANCE VEHICLES AND EQUIPMENT FROM BECK OIL, INC., KENNY STRICKLAND, AND THE SOCO GROUP, INC., FOR FISCAL YEAR 2014-2015 IN AN AMOUNT NOT TO EXCEED $245,000. Mr. Chen noted the staff report and offered to answer any questions. Councilman Spiegel moved to, by Minute Motion, approve the purchase of gas and diesel fuel from Beck Oil, Inc., Victorville, California; Kenny Strickland, Coachella, 21 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 California; and The SoCo Group, Inc., Carlsbad, California — FY 2014-2015 for: 1) City's Fleet and Equipment in an amount not to exceed $145,000; 2)Desert Willow Maintenance Facility in an amount not to exceed $100,000 — funds are available in General Fund Account No. 110-4331-413-2170-Auto Fleet-SupplyAutomotive Gas, and in Account No. 520-4195-495-8031 -Desert Willow Maintenance Facility. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). J. REQUEST FOR APPROVAL OF OUTSIDE AGENCY FUNDING REQUESTS (CHARITABLE CONTRIBUTIONS) FOR FISCAL YEAR 2014-2015 TOTALING $190,000. Mr. Gibson stated the Outside Agency Funding Meeting took place on May 29 where the committee reviewed requests totaling $478,100, of which the City only had a budget for $190,000 plus $30,000 for College of the Desert for a total of$220,000. The staff report outlines all the requests and the committee's recommendations. MS. ALISA RUTHERFORD, Program Administrator for the YMCA of the Desert, stated the Y has a long history of serving kids in the summer programs. In the City of Palm Desert during the summer they have four different day camps running every single day of the week, along with preschool, childcare, sports programs, swim lessons, rec swim, etc. The goal at the Y is to provide quality programs for as many kids possible, never turning anyone away due to the inability to pay. The Y has been receiving charitable funding from the City for the past few years, and over the years, funding has been reduced and reduced, going from $20,000 to$7,500. The difference is that with $20,000 they are helping 305 kids and $7,500 helps with 98 kids. She said they were obviously appreciative of all the City did for the Y, stating Palm Desert was a wonderFul place to live and work. However, they would like to get that assistance back up to help with those 305 kids. She felt it was important to let the Council know how the funds affect the kids. Councilmember Harnik stated she was a tremendous YMCA supporter, and she knew the people who had to make the decision would have loved to give more, but the City has limited funds. She pointed out that in this meeting alone, the City was contributing $72,500 toward the YMCA. She is hoping that in this first triathlon the City can provide marketing efforts to help make a difference with those young people. Mayor Pro Tem Weber moved to, by Minute Motion: 1)Approve award of charitable contributions in the total amount of$190,000 to the agencies listed in the accompanying staff report, with associated restrictions and conditions; 2)authorize the Mayor to execute agreements with said agencies for awarded funding. Motion was seconded by Harnik and carried by a 5-0 vote(AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 22 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 XV. CONTINUED BUSINESS None XVI. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO MATICH CORPORATION IN THE AMOUNT OF $1,684,800 FOR CONSTRUCTION OF THE FRANK SINATRA DRIVE COLD IN-PLACE RECYCLING PROJECT (CONTRACT NO. C33420, PROJECT NO. 752-14). Project Administrator Ryan Gayler stated this was a street resurfacing project for the current fiscal year. Responding to question, he said the funds are available in multiple funds such as Measure A, Recycling Fund, Gas Tax, and General Fund. Councilman Spiegel moved to, by Minute Motion: 1) Award the subject contract, including Bid Altemate #1, for construction of the Frank Sinatra Drive Cold In-place Recycling (CIR) Project to Matich Corporation, Inc., Highland, California, in the amount of $1,684,800; 2) authorize the Director of Finance to set aside a 10% contingency for the project in the amount of $168,480; 3) authorize the Mayor to execute said contract — funding is available in General Fund Street Maintenance Account No. 110-4311-433-3320, Recycling Fund Street Maintenance Account No.236-4311-433-3320, and Gas Tax Fund Street Maintenance Account No. 211-4311-433-3320. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). B. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 - CONTRACT NO. C22310H - MONTEREY AVENUE AT I-10 INTERCHANGE RAMP MODIFICATION PROJECT WITH POWELL CONSTRUCTORS, INC.- RATIFYING THE UTILITY COST TO IMPERIAL IRRIGATION DISTRICT (IID) AND INCREASING THE CITY MANAGER'S CONSTRUCTION CHANGE ORDER AUTHORITY FOR SAID PROJECT (PROJECT NO. 669-02). Mr. Chen noted the staff report and offered to answer any questions. Councilman Spiegel moved to, by Minute Motion: 1)Approve Change Order No. 1 to the subject contract with Powell Constructors, Inc., Fontana, California,for Construction of the Monterey Avenue at I-10 Ramp Modification Project; 2) authorize the Mayor to execute Change Order No. 1; 3) ratify the $70,125.71 utility cost paid to IID and approve the remaining final fee in the amount of$56,087.23; 4) increase City Manager's authority to approve Construction Change Orders up to 50% of the approved contingency for this project—funds are available in Account No.213-4389-433-4001 -Monterey Avenue at I-10 23 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 Ramp Modification Project. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). XVII. PUBLIC HEARINGS None XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manaqer Meeting Summaries for the Period of May 12-30, 2014. Mr. Wohlmuth referred to the printed report provided with the agenda packets and offered to answer questions. With City Council concurrence, the Meeting Summaries were received and filed. 2. Request for Appointment of Two City Councilmembers to the General Plan Technical Working Group. Mr. Wohlmuth asked City Council to consider appointing two of its members to serve on the General Plan Technical Working Group. MayorTanner moved to, by Minute Motion, appoint Councilmember Harnik to serve on the General Plan Technical Working Group. Councilmember Harnik moved to, by Minute Motion, appoint Mayor Tanner to also serve. Motion carried by 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). 3. SuccessorAqency Lon -q ranqe Property Manaaement Plan Approved Mr. Wohlmuth noted that he'd distributed to Councilmembers at this meeting a copy of a memo, advising that the California Department of Finance has finally approved Palm Desert's Long-range Property Management Plan, and it will now be moving through the Oversight Board for ultimate disposition. First, he said would be request for approval of the transfer of Governmental Use Properties; secondly, staff would be taking the high-priority, for-sale properties through the process, such as the Larkspur Hotel site, to be approved by the Oversight Board, and moving forward with planned projects both public and private. He commended Director of Economic Development Martin Alvarez and Management Analyst II Veronica Tapia for many hours of hard work to get the LRPMP approved. Responding to question about how many other former Redevelopment Agencies had received such approval, Mr.Wohlmuth 24 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 said he heard from the City's Sacramento Lobbyist that it's approximately 90 of the former 400+ Redevelopment Agencies. B. CITY ATTORNEY None C. CITY CLERK None D. PUBLIC SAFETY 1. Fire Department None 2. Police Department None E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. City Council Requests for Action: None 2. City Council Consideration of Travel Requests and Reports: None 3. City Council Committee Reports: a) Coachella Valley Economic Partnership - Councilmember Harnik noted that the City supports CVEP, and part of that is the Coachella Valley Small Business Development Center, which just received the 2014 Excellence in Innovation Award from the United States Business Administration. She said they work hard and the Valley was now enjoying some results from these efforts. 4. City Council Comments: a) Fire Station No. 33 New Equipment Demonstration — Councilmember Harnik reported that she and Mayor Pro Tem Weber recently went to the Station to observe demonstration of some new equipment that they have there—"Jaws of Life" for extracting people 25 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014 from vehicle accidents. She said the City would be asked to consider a budget request to acquire more of this equipment, because the tools they're now using are 25+years old, and the difference between the existing and the new was remarkable. Mayor Pro Tem Weber added that the firefighters also noted that they can no longer obtain parts for the older units, and the difference in effectiveness of the new versus the old was tremendous. 5. Sugqested Items for Future City Council Meetinq Agendas: None XIX. ADJOURNMENT On a motion by Harnik, second by Weber, and unanimous consent of the City Council, Mayor Tanner adjourned the meeting at 5:27 p.m. VAN G. TANNER, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 26