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Home My WebLink AboutFY 2014-15 Capital Imprvmnt Pgrm Budget FY 2014-15 Joslyn Center Executive Summa►v: FY 2014/15 CONCLUS/ON The FY 2014/15 Joslyn Center operationai budget continues a fiscally responsible approach, while balancing our members' current and future needs. While we continue our efforts to improve the quality of life for our senior population, we do so with the recognition of the fiscal challenges placed on cities in recent years. I am pleased to report that there is no proposed change in funding to the Cove Cities' contribution this fiscal year. The Center will continue to maintain the levels of service that we have provided in the past, while exploring future opportunities for growth and improvement. With the current proposed budget and Five-Year Capital Improvement Program, we are in a good position to meet future challenges both near and far. We have developed a proposed budget that will control costs to our members and cities, while maintaining the expected high quality of service that makes the Joslyn Center a great place for play, education, socializing, and entertainment. I look forward to working with all of you in implementing our exciting programs/activities and serving the fine citizens of your communities. 3:02 PM Joslyn Senior Center OS/15/14 , Accrual Basis Proposed Operating Budget July 2014 through June 2015 Jul'14-Jun 15 Ordinary Income/Expense Income 3999• PUBLIC SUPPORT 400• Donations/Public Support 400.01 •Annual Appeal 16,000 400.02• Board Contribution 2,000 400.04• MemoriallTributes 1,000 400.05• Bequests - 401 •Solicited-Donation - 400• DonationslPublic Support-Other 10,000 Total 400• DonationsiPublic Support 29,000 402•JPAIJoint Powers Authority 402.01 • City of Palm Desert 210,627 402.02•City of Rancho Mirage 76,500 402.03•City of Indian Wells 20,901 Total 402•JPAIJoint Powers Authority 308,028 404• End Senior Hunger 6,300 405• Buy a Brick 4,000 406• Grants 406.01 •Weingart Foundation 48,000 406.02•Grant-So Ca Edison - Total 406• Grants 48,000 406.09• Grants-Other 406.10•Grant-Newman's Own Foundation - 406.11 • Desert Community Foundation - 406.12•Sidney Stern Trust - 406.13•Community Foundation - 406.09•Grants-Other-Other - Total 406.09• Grants-Other - Total 3999• PUBLIC SUPPORT 395,328 4100•GENERAL REVENUE 420• Digital Display Advertising 4,000 421 • Interest Income 12,000 423•GainlLoss-Investment - 424• Membership- Business 14,000 425• Memberships-New 14,420 426• Memberships-Renewed 37,000 427• Miscellaneous Income 427.01 • Personnel Settlement Ins Pmt - 427• Miscellaneous Income-Other - Total 427• Miscellaneous Income - 428• Room Rentals 428.00• Rent-JFS-Jewish Family Service 19,200 428• Room Rentals-Other 17,000 Total 428• Room Rentals 36,200 Total 4100• GENERAL REVENUE 117,620 4300• NEWSLETTER Page 1 of 5 3:02 PM Joslyn Senior Center OS/15114 Accrual Basis Proposed Operating Budget July 2014 through June 2015 Jul'14-Jun 15 432•Advertising-Newsletter 9,000 Total 4300• NEWSLETTER 9,000 4559•SOCIAL SERVICE 459• MOW-Fundraising - 460• MOW Client Fees 60,000 460.00• Donations-MOW 6,200 460.01 •Grant-Humana Challenge 10,000 460.02•Grant-Aqua Caliente 5,000 460.05• Grants-Other 27,000 460.06�Grant-Jewish Federation 4,492 460.11 • Grant-Wells Fargo Foundation 5,000 460.13•Grant-Bank of America 5,000 460.74•Grant-Coeta 8�Donald Barker Fo - 462• Lunch In 8�Out-Houston 462.01 • Lunch In/Out-Steffen Fund 8,000 462• Lunch In&Out-Houston-Other - Total 462• Lunch In 8�Out-Houston 8,000 470• Penn�s Pantry 470.01 • Pennys Pantry-Barker Grant - 470• Penny's Pantry-Other 13,000 Total 470• Penny's Pantry 13,000 Total 4559•SOCIAL SERVICE 143,692 4649• PROGRAMSIACTIVITIES 465• Lawn Bowling 465.01 • Lawn Bowling-Dues 10,600 465.02• Lawn Bowling-Fundraising - Total 465• Lawn Bowling 10,600 466• Grant-Auen Foundation 10,000 467• Bridge 700 469•Class Fees 63,000 471 • Big Casino Bingo 2,500 475• Grants-Other 18,000 Total 4649• PROGRAMSIACTIVITIES 104,800 4800• NEWMAN THEATRE 481.00• Room Rentals 23,000 481.04• Refreshments 560 Total 4800• NEWMAN THEATRE 23,560 4900•SPECIAL EVENT 490• Social Events 490.00•Social Event Sponsors 6,000 490.01 • Health Fair-Spring 11,000 490.02• Health Fair-Fall 12,000 I 490•Social Events-Other 6,000 Total 490•Sociai Events 35,000 494• Fashion Show 494.01 • Fashion Show-Donations 3,000 Page 2 of 5 3:02 PM Joslyn Senior Center 05/15I14 , Accrual Basis Proposed Operating Budget July 2014 through June 2015 Jul'14-Jun 15 494.02• Fashion Show-Tickets 13,750 494.03• Fashion Show-Raffie 2,000 494.04• Fashion Show-Sponsor 15,000 494.06• Fashion Show-Auction 9,250 Total 494• Fashion Show 43,000 Total 4900•SPECIAL EVENT 78,000 Total Income 872,000 Expense 5000•ADMINISTRATION 503•Auto Mileage Reim. 800 504• Business Membership - 505• Bank Charges 1,980 506• Bank Charges-UBS Fees 3,000 507• Computer MainUEquip g,22p 511 • Insurance/ImproperSexual Cond 1,800 512• InsurancelBoard 2,754 513• Insurance/Gen.8�Liability 11,352 514• ER-403(B)Matching 13,865 515• Insurance-Center Van 936 516• Medical Insurance 12,600 518• Lunch/Dinner-Staff 700 520• Miscellaneous 520.01 • Personnel Settlement-Legal Fees - 520• Miscellaneous-Other - Total 520• Miscellaneous - 521 • Copier Lease/Copies 10,000 522• Office Supplies 4,200 523• PrintinglStationary 5,000 524• Payroll Fees 5,100 525• Payroll Taxes 26,874 527• Postage-Office 6,000 532• Salaries 532.01 • Penn�/s Pantry-Personnel - 532•Salaries-Other 311,582 Total 532•Salaries 311,582 534• Taues,Other 750 535•Volunteer Lunch/Badges,Etc 3,400 539•Workers Comp 4,746 Total 5000�ADMINISTRATION 435,659 5400•OPERATIONAL 547• Furniture/Equipment 1,000 548• Kitchen Equipment 1,000 550• Maint-Bldg/EquiplSupplies 11,750 551 • Trash Pickup 2,676 552• Maint.-Grounds Maint. 14,000 554• Prof Serv-Piano Move/Tune 600 555• Security-Alarm 2,450 557• Utilities-AIC,Elec,Gas,Water 34,700 558• Utilities-Telephone 6,000 Total 5400�OPERATIONAL 74,176 Page 3 of 5 3:02 PM Joslyn Senior Center 05/15/14 Accrual Basis Proposed Operating Budget July 2014 through June 2015 Jul'14-Jun 15 5600• CAPITAL IMPROVEMENT 562•Cap.lmprov-General - 564• Lawn Bowling Shed - Total 5600•CAPITAL IMPROVEMENT - 5699•SOCIAL SERVICE' 543•Auto Exp.IGas,Maint.-Van 3,700 569• MOW-Fundraising - 570• Social Service-MOW 61,000 571 • MOW-Personnel 571.01 • Penny's Pantry-Perso�nel - 571 • MOW-Personnel-Other 65,886 � Total 571 • MOW-Personnel 65,886 574• Lunch In&Out 8,400 607• Pennys Pantry 6,700 Total 5699•SOCIAL SERVICE' 145,686 5759• NEWSLETTER EXPENSE 576• Postage 3,300 578• Printing 1,800 581 •Volunteer Lunches 360 Total 5759• NEWSLETTER EXPENSE 5,460 5900• PUBLIC RELATIONS 590• Public Relations 780 590.01 � Donor Relation/Development - 590.02• Marketing/Advertising 19,220 590.03•Annuai Appeal Expense 1,200 590.04• End Senior Hunger Expense 1,300 Total 5900• PUBLIC RELATIONS 22,500 6100• PROFESSIONAL 587•Accounting-Audit 8,508 588•Adopt A Brick 400 589• Board Development 1,000 591 • Dues&Subscriptions 2,135 592• Board Authorized Expense 1,000 593• Legal Fees - 593.01 • Fitzgerald 8 Mule Labor Atty's - 594• Mtgs-Seminars/Prof.Training 2,000 Total 6100� PROFESSIONAL 15,043 6200• PROGRAMS/ACTIVITIES' 573• So Ca Edision-Cooling Center - 600• Maint-Lawn Bowling 10,600 601 • Class Instructors 43,974 602• Materials 1,000 604• Computer LablClasses - � 605• Big Casino Bingo 114 606• Program-Personnel 61,108 Total 6200• PROGRAMS/ACTIVITIES' 116,796 Page 4 of 5 � 3:02 PM Joslyn Senior Center 05I15114 Accrual Basis Proposed Operating Budget July 2014 through June 2015 Jul'14-Jun 15 6300•SPECIAL EVENTS 618• Social Events 12,600 618.01 • Health Fair-Spring 8,150 618.02• Health Fair-Fall 3,500 618.03• Hospitality-Coffee/Supplies 4,800 620.03• Fund/Friend Raise 200 631 � Fashion Show 631.01 • Fashion Show Expense 23,000 Total 631 • Fashion Show 23,000 Total 6300• SPECIAL EVENTS 52,250 6600• NEWMAN THEATRE' 660.17• Salaries 2,480 660.23• Lighting/Sound Equip 1,800 660.25•SupplieslSignage - 660.30• Refreshment E�cpense 150 Total 6600• NEWMAN THEATRE' 4,430 Total Expense 872,000 Net Ordinary Income _ Page 5 of 5 JOSLYN FACILITIES 5-YEAR PIAN PROIECT Estimate 2013-2014 2014-2015 2015-2016 2016-Z017 2017-2018 2018-2019 Maintenance Closet Re-do 2000 X _ — __ __ _ HVAC Heat/Air to admin wing 12000 X Solar Tubes 2000 X Roof Bldgs.A and B CDBG 100k Grant 0 X " Total 16000 Exterior Signage 3000 X Gazebo/Bench repair 1500 X Chain Link Replace Fence 0 X East side Irr.Spray to drip 2000 X Freezer Room Tile Replacement 500 X Ceiling Panels:replace stained 500 X Lobby Furniture 10000 X Industrial Dishwashers(2) 4000 X Total 21500 Slurry Seal and Striping 10000 X _ Repair Concrete Cracks and Paint 5000 X Art Room Ramp 5000 X Sidewalk Ramp Bus Stop 2000 X Clark Room Curtains Replace 1000 X _ Replace Toilets 10000 X Replace partitions 10000 X Bathroom Dispensers 500 X Industrial Microwaves 5000 X Total 48500 Power Wash exterior 2000 X Paint Exterior of Buildings 15000 X Replace Light Posts 6000 X Desert Scape Front 20000 X Desert Scape Side 10000 X Flat Screen Televisions 3000 X Total 56000 Fix lighting Electrical in lobby 250 X Lower Front Counter 5000 X Replace Kick-Plates 2000 X Electronic Monitor Days Events Lobby 2500 X Refurbish Room MP1 13500 X Refurbish Roon MP2 8500 X Refurbish Room Art Center 11000 X Total 42750 Bldg.3 Refurbish Kitchen 20000 X Bldg.3 Refurbish bathrooms 10000 X Bldg.3 Refurbish Theatre 7500 X New Serving Dishes 2000 x Refurbish Courtyard,benches,Gazebo 10000 X Total 49500 Grand Total 234250 Not inciuded: Solar Panels Crossing to Atria Generator(City of Palm Desert) Rev.5/14/2014 CITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: APPROVAL OF THE JOSLYN CENTER'S FY 2014/2015 CAPITAL IMPROVEMENT PROGRAM BUDGET. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: June 26, 2014 CONTENTS: Joslyn Center FY 2014/15 Budget Executive Summary Recommendation By Minute Motion, 1. Appropriate $14,835 from Account No. 231-4164-415.40.01. 2. Approve the FY 2014/15 Joslyn Center Capital Improvement Budget and Palm Desert's contribution in the amount of$14,835. Committee Recommendation At their June 4, 2014, meeting, the Cove Communities Services Commission recommended that the member cities approve the FY 2014/15 Joslyn Center Operating Budget and year one of the Five Year Capital Improvement Program. Backqround The Cove Communities Services Commission was created over finrenty years ago in an effort to maintain viable police and fire services within the Cove Communities of Palm Desert, Rancho Mirage, and Indian Wells. While these cities now enter into separate contracts for such services, the Commission still meets to discuss matters of mutual interest, including the funding for the Joslyn Center. The majority of public support revenue for the Joslyn Center comes from the Cove Communities. For FY 2014/15, the funding is as indicated: COVE COMMUNITIES FUNDING CITY CONTRIBUTION Palm Desert $210,627 Rancho Mira e $76,500 Indian Wells $20,901 $308,028 Joslyn Center-Year One CIP Budget June 26, 2014 Page 2 of 2 The Joslyn Center also prepared a five year Capital Improvement program. For FY 2014/15 the following capital improvements are recommended at the Center: ______.-- ,____ .._.---_..___-----______.__.___._____�___---__.__--- ------._____.___------.___ Project Amount � Exterior �� Signage $3,000 Gazebo/Bench Repair $1,500 East Side Irrigation-Upgrade to Drip System i6�'' $2,000 Freezer Room Tile Replacement $500 Replace Stained Ceiling Panels �� ` � �� $500 k Lobby Furniture $10,000 Purchase of Industrial Dishwashers (x2) $4,000 TOTAL $21,500 Staff recommends approval of the year one costs for the Joslyn Center Capital Improvement Program. Fiscal Analvsis The Cove Communities fund the Joslyn Center via a population based formula. The year one capital improvement program costs will be distributed as follows: CITY CONTRIBUTION PERCENTAGE Palm Desert $14,835 69% Rancho Mira e $5,160 24% Indian Wells $1,505 07% $21,500 100% Submitted By: CITY COUNCILA ON _DENiED Steph Y. ryan, Risk Ma ger OTHER MEET D TE � • aO� Review AYES: U�� N(?F,Sm �". �� . �� Paul S. Gibson, Director of Finance � :,D BY: Approval: Originai on File with City crk's Office �ff ✓. !�-�c,�r�rT� Rudy costa, A/City Manager � � �• � � v� �_ � �� "� � . 'i �t •. . � x , � � "_;.;, : � '�'4' , .... 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'ri�6 . � . ._x.,.a..�f•��'.t.�i�� *�'r A i� THE JOSL YN CENTER "Enriching Lives Everyday" FY 2014-1015 Proposed Operating Budget & Five Year Capita/ Improvement Program Joslyn Center Executive Summary: FY 2014/15 EXECUTIVE SUMMARY It is a pleasure to present the Cove Communities Services Commission and other interested readers the proposed FY 2014-1015 Joslyn Center Operating Budget and Five- Year Capital Improvement Program. I am pleased to report that the balanced budget before you continues the Center's commitment to providing excellent services and programs for our members, while maintaining fiscal responsibility. Since its grand opening almost 33 years ago, the Center has grown to become one of the largest such facilities in Riverside County (1,800+ members) offering an enhanced quality of life for thousands of local senior citizens through nutrition, education, art, entertainment and recreation programs. As part of this fiscal year's operational costs, the Center will also be undertaking the first phase of a Five-Year Capital Improvement Program that will include the purchase of new lobby furniture and other miscellaneous improvements estimated at $21,500. REVENUES Anticipated changes to the FY 2014/15 revenues include increases in public support/donations and grants, fundraising, and class revenues. Total revenues for FY 2014/15 are projected to be $872,000 as detailed below: _ _- —_--_ ___-----.__ _-- Source Amount _ _----- Public Support $395,328 Social Service $143,692 General Revenues $117,620 Programs/Activities $104,800 Special Events $78,000 Newman Theatre $23,560 Newsletter $9,000 ; �3� 1,o�venue Sources � 9% � ' ■Public Support A,� o Social Service i 12% ` � 45% �General Revenues ; I � r' ; � � o Programs/Activities � o5pecial Events 14% � � V Newman Theatre � u Advertising-Newsletter 16% Joslyn Center Executive Summarv: FY 2014/15 REVENUE SOURCE SUMMARY Public Supporf Revenues ($395,328) The majority of Public Support revenue is from Cove Communities funding ($308,028). Additional revenues come from public donations ($29,000), fund drives ($10,300), and miscellaneous grants ($48,000). Please note that there will be no increase to the Cove Communities costs this fiscal year. COVE COMMUNITIES FUNDING CITY CONTRIBUTION Palm Desert $210,627 Rancho Mira e $76,500 Indian Wells $20,901 $308,028 Social Service Revenues ($143,692) The majority of funding is from Meals on Wheels client fees/donations ($66,200) and grants ($69,492). Additional revenues come from the Lunch In & Out grants program ($8,000). Genera/Revenues ($117,620) The majority of funding is from membership fees ($65,420) and room rentals ($36,200). Additional revenues come from interest income ($12,000) and digital display advertising ($4,000). Program Activities ($104,800) The majority of funding is from class fees ($63,000). Additional revenues come from lawn bowling dues ($10,600), miscellaneous grants ($28,000), and Bingo/Bridge ($3,200). Special Events ($78,000) The Joslyn Center's signature fundraising event is the annual Fashion Show ($43,000), which will be celebrating its sixth year in 2015. Participants each year enjoy an exciting silent auction, fabulous luncheon, and of course an exhilarating runway show. Other miscellaneous social event revenues are also included in this line item ($35,000). Newman Theatre ($23,560) Funds are primarily derived from room rentals ($23,000) and a small amount from concessions sold ($560). Newsletter($9,000) Funds are derived from advertising in the newsletter. EXPEND/TURES I As the Joslyn Center prepares for the next fiscal year, increases to expenditures will be required. I anticipate rising personnel, landscape/building maintenance, insurance premium and utilities costs. The Center must also look forward and enhance its aging computer systems. Various maintenance and upgrades of current equipment is necessary along with additional staff training. i Joslyn Center Executive Summarv: FY 2014/15 We are also enhancing the Center's marketing efforts by redesigning the website, expanding social media communication (e.g. Facebook, electronic newsletters, etc.), preparing public service announcements, and developing collateral materials (e.g. brochures and videos). In the upcoming year, the Center will also be updating its Human Resources, Risk Management, and Emergency Preparedness efforts. I anticipate revisions to the current employee handbook and personnel policies, to meet current local, State, and Federal requirements. We will also be conducting training on workplace safety to comply with industry safe practices and prepare the Center's Injury and Illness Prevention Plan (IIPP). As the Center is also a potential shelter and cooling center location, I recommend an update of our Emergency Action Plan this fiscal year. Total Expenditures for FY 2014/15 are projected to be $872,000 as detailed below: � Category_�._____.___--___________ Amount ___�__.__. _.� . _ .._. _. _ Administration $435,659 Social Service $145,686 Programs/Activities $116,796 Operational $74,176 Special Events $52,250 Public Relations $22,500 Professional ,�, $15,043 Newsletter $5,460 Newman Theatre $4,430 1'° Expenditures 39�0 2%a� 0% ■Administration oSocial Service fi Programs/Activities i. _. . .. .. ;._ oOperational 50% o Special Events 13% � V Public Relations �'"'l' -� , �Professional � ; W Newsletter 17% i.J Newman Theatre Joslyn Center Executive Summarv: FY 2014/15 EXPEND/TURES SUMMARY Administration ($435,659) The majority of expenditures are associated with salaries ($311,582). The remaining expenditures are for insurance premiums, payroll taxes, matching retirement contributions (403-B), office supplies, and other miscellaneous costs. Social Services ($145,686) The majority of expenditures are associated with the Joslyn Center's highly successful Meals on Wheels program ($126,886). The Meals on Wheels program delivers prepared meals to area residents (age 50 and over) who are unable to meet their dietary needs individually. The Center delivers over 19,000 meals annually. The remaining expenditures are for related program vehicle costs ($3,700) and the Lunch In & Out ($8,400) and Penny Pantry ($6,700) programs. Since its inception in November 2011, the food pantry program has served almost 5,000 individuals. Programs/Activities ($116,796) The majority of expenditures are associated with program personnel costs ($61,108) and class instructors ($43,974). The remaining expenditures are for lawn bowling maintenance ($10,600), class materials ($1,000), and Big Casino Bingo ($114). Operational($74,176) � The majority of expenditures are associated with utilities ($40,700) and building/landscape maintenance ($25,750). The remaining expenditures are miscellaneous operational costs (i.e. security system monitoring, equipment purchases, trash pickup, and piano tuning). Special Events ($52,250) The majority of expenditures are associated with the annual Fashion Show ($23,000), Spring and Fall Health Fairs ($11,650) and other social events ($12,600). The remaining expenditures are for coffee supplies, and miscellaneous costs ($5,000). Public Relations ($22,500) The majority of expenditures are associated with marketing and advertising efforts ($19,220) which includes a one-time overhaul of the Center's website. The remaining expenditures are associated with End Senior Hunger ($1,300), annual appeal expense ($1,200), and public relations ($780). Professional($15,043) The majority of expenditures are accounting and audit expenses ($8,508), dues/subscriptions ($2,135), and professional training/seminars ($2,000). The remaining expenditures are for Board development and authorized expenses ($2,000) and the Adopt a Brick program ($400). Newsletter($5,460) This account is associated with preparing the Center's newsletter, which is produced six times annually and informs the community about our activities and programs. Newman Theatre ($4,430) This account is associated with operational costs for the Newman Theatre, which offers year round entertainment opportunities. Programs continue to be offered this summer with a cabaret show every Sunday and the Desert Theatre Works' Summer Series. I Joslyn Center Executive Summary: FY 2014/15 F/VE-YEAR CAPITAL IMPROVEMENT PROGRAM Commencing with FY 2014/15, I propose initiating an aggressive Five-Year Capital Improvement Program to address much needed building and landscape improvements to the facility. Further information is provided in the attached CIP Budget spreadsheet. Below is a breakdown of each fiscal year's costs. Five Year Capital Improvement Program Budget I ! 549,500 � FY 2018/19 ; FY 2017/18 ' $42,750 , FY 2016/17 ; $56,000 ; FY 2015/16 ': $48,500 i � FY 2014/15 `' " _�,_� ...__.�._ _�.�...�yµ ,_- $21,500 , J ' I For FY 2014/15 the following capital improvements are recommended at the Center: ___.._._. _ .__...__. . ___ ..._.____ _..__.---- _ . . __. ___.._.____._ _ ___ _ Project Amount __ _ Exterior Signage $3,000 Gazebo/Bench Repair $1,500 East Side Irrigation-Upgrade to Drip System $2,000 Freezer Room Tile Replacement $500 Replace Stained Ceiling Panels $500 Lobby Furniture $10,000 Purchase of Industrial Dishwashers (x2) $4,000 TOTAL � ______�___�___..M._�e��._�._____.__._._____�_._._____�---..__ ______��____-------$21 500 �______._._w__ The population-based Cove Formula divides these costs to the three Cove Cities as follows for the FY 2014/15 capital improvements being requested: CITY CONTRIBUTION PERCENTAGE Palm Desert $14,835 69% Rancho Mira e $5,160 24% Indian Wells $1,505 07% $21,500 100%