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Home My WebLink AboutLibrary Promotion Cmte - 11-20-2013 ;l �...-. �\...._,.-�-'' CITY OF PALM DESERT � ��_•�� REGULAR MEETING OF THE PALM DESERT LIBRARY PROMOTION COMMITTEE • , . APPROVED MINUTES Wednesday, November 20, 2013— 3:00 p.m. Administrative Conference Room 73-510 Fred Waring Drive, Palm Desert, CA 92260 I ; i � � ' � j i I. CALL TO ORDER Chairman Kermode called the meeting to order at 3: �m � w � �_ - � u II. ROLL CALL � � .� � � o �� °�� Present: , q = Member Joan Beasley p � `.-. Member Lois Cardona (arrived at 3:05 p.m.) � � Member Marilyn Hahn d � = Member Ella Manor � � � �_ � Vice Chair Bobbie Rosenberg Q � p � ' � � � Chairman Louise Kermode � w W v �; �� c � � o � z� �' 7 `� = � A l s o P r e s e n t: a v w � `� ��,'. f � '� w Jean M. Benson, Mayor Pro Tem a w � �. C � � � �� Rac he l le D. K lassen, Ci ty C ler k aa � azaa » Barbara Bowie, Desert Zone Manager, Riverside County Libraries Lisa Brock, City Librarian Robin Stewart, Palm Desert Library Special Events Coordinator Eileen Strain, Palm Desert Library Volunteer Coordinator Mary P. LaCross, Recording Secretary III. ORAL COMMUNICATIONS None Upon question by Vice Chair Rosenberg, Ms. Klassen explained the set- aside funds for the COD Library and the cooperative agreement with the County of Riverside. APPROVED MINUTES REGULAR PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING NOVEMBER 20, 2013 Chairman Kermode asked when the Library Committee's vacancy would be filled. Ms. Klassen responded that the City Council would begin its annual Committee/Commission appointment process in the next few weeks. She encouraged Committee members to let her know of any interested Palm Desert residents so that her office could mail them an application form. Member Beasley asked if it was possible to have a non-voting representative from College of the Desert, and Ms. Klassen responded that this would require an amendment to the resolution setting forth membership for the Library Promotion Committee. She added that representatives from College of the Desert are always welcome to attend these meetings, although they would not be able to vote unless they were officially appointed to the Committee. IV. CONSENT CALENDAR A. MINUTES of the Palm Desert Library Promotion Committee Meeting of June 19, 2013. Rec: Approve as presented. With Committee concurrence, the Consent Calendar was approved as presented. V. NEW BUSINESS A. UPDATE ON LIBRARY ACTIVITIES AND PROGRAMS. Discussed below under Section VIII, Reports and Remarks, Item B. B. PRESENTATION BY MAYOR PRO TEM JEAN M. BENSON. On behalf of the entire City Council, Mayor Pro Tem Benson thanked the Committee and stated she truly appreciated their efforts on behalf of the community. She presented them each with a $75 gift card to The Gardens on EI Paseo/EI Paseo Village, noting the City would celebrate its 40t" Birthday on November 26. VI. CONTINUED BUSINESS None 2 APPROVED MINUTES REGULAR PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING NOVEMBER 20, 2013 VII. OLD BUSINESS None VII1. REPORTS AND REMARKS A. Council Liaison (Councilmember Jean Benson) None B. Librarian (Lisa Brock) Ms. Brock distributed statistics for June through October for the last five years. She noted that the numbers for 2012 were low because the Library was operating out of the Westfield Palm Desert Mall during the remodel of the Palm Desert Library building. Upon question by Chairman Kermode regarding the status of the missing bench, Ms. Brock stated they thought they had found it; however, it turned out to be a different bench, a wooden bench that used to be at the Library. She added that they were still working with Riverside County Economic Development Agency (EDA) regarding some unfinished issues with the remodel. Mayor Pro Tem Benson said she felt it was important to have a bench in front of the Library, as she has observed people standing and leaning against the wall as they are waiting for friends or waiting for a ride. She asked if Ms. Klassen would let the City Manager know of the need for a bench and suggest to him that the City go ahead and purchase a new bench. Ms. Klassen stated that she would look into this purchase. Chairman Kermode asked for an update on the Eureka Project, which was briefly discussed at the last meeting. Ms. Brock stated she had completed her Eureka Project over the summer. She had a series of ten workshops for teens. She worked with the Riverside County Probation Department and invited teens on probation to the Library to participate in the program. There were different activities, including exercise, cooking, money basics, yoga, etc. The program was really successful, with the cooking program being the most popular. She said she was hoping to continue the program next year but also might want to start an additional program during the summer to reach the "tweens" — kids from 4th grade to 6t" grade. She said they often don't fit in with the younger kids' programs and are not old enough for the teen programs. She felt it was important 3 APPROVED MINUTES REGULAR PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING N�VEMBER 20, 2013 to have some kind of program for them so that the Library doesn't lose those kids during that age group. She noted that at a program for children, there might be 300 kids, but once you go to a teen program, the attendance drops to maybe 40 kids. She also stated that the Library was currently doing a teen program twice a week, and the first tween program would begin in January. Ms. Bowie stated that the new Bookmobile had arrived in the desert; however, they were waiting for the wrap to be put on that identifies it as the Bookmobile. Ms. Brock noted that she had just been accepted onto a vocational training team through Rotary that will be traveling to India in January for three weeks to do a literacy project for women who are victims of abuse and need to learn to read. C. Special Events Coordinator(Robin Stewart) Ms. Stewart provided an update on special events, noting she currently had over 120 reservations for tomorrow's Chef Series and expected the number to easily top 150 attendees. She also distributed copies of the special events brochure and stated she had received a call from the Visitor Bureau requesting additional copies, as they had already run out. D. Volunteer Coordinator(Eileen Strain) Ms. Strain provided an update on volunteer activities, noting that for the time period from June through October, there were approximately 1,800 volunteer hours for both adults and teens. E. Friends of the Palm Desert Library (Joan Beasley) Ms. Beasley distributed copies of a flyer, noting that the Friends had been working on a campaign to increase membership of the group. She reviewed the membership options offered, including shelf tags with members' names. 4 APPROVED MINUTES REGULAR PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING NOVEMBER 20, 2013 F. Committee Members None G. Staff None IX. ADJOURNMENT Vice Chairman Rosenberg moved to adjourn the meeting at 3:38 p.m. Motion was seconded by Member Beasley and carried by a 6-0 vote. G�- %�, Ma P. LaCross, Recordi Secretary 5