HomeMy WebLinkAboutRes 2014-44 - PPI - Gate Disposal Fee Increases CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: CONSIDERATION OF REQUEST BY BURRTEC WASTE AND
RECYCLING SERVICES FOR APPROVAL OF THE ANNUAL
PRODUCER PRICE INDEX (PPI) AND COUNTY OF RIVERSIDE
GATE/DISPOSAL FEE INCREASES AND APPROVAL OF THE
NEW RESIDENTIAL AND COMMERCIAL RATES
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: May 22, 2014
CONTENTS: 1. Exhibit 3A-C: New Residential, Commercial, and Roll-off Rate
Sheets (New Commercial Recycle Fee included at bottom of
Exhibit 3 - Commercial Rate Sheet)
2. Exhibit 4A-C: Residential, Commercial, and Roll-off Rates
Adjustment
3. Producer Price Index (PPI)
4. Resolution No. 2014- 44
Recommendation
By Minute Motion:
1. Approve the proposed 1.29% PPI rate increase and 1.02% gate/disposal fee
increase from $41.28 to $41.70 per ton;
2. Apply the rate increase to residential and commercial billing accounts; and
3. Waive further reading and adopt Resolution No. 2014- 44 , approving the new
adjusted rate schedule of fees (Exhibit 3 for residential, commercial, and roll-off) for
the collection, recycling, and disposal of municipal solid waste and
residential/commercial recycling contained in Contract No. C- 2�410 Solid Waste
Management Services.
Discussion
On April 29, 2014, Burrtec Waste and Recycling Services submitted a request to increase
residential, commercial, and roll-off rates for the collection, recycling, and disposal of
municipal solid waste and residential/commercial recycling. Per the Solid Waste and
Recycling Franchise Agreement, Burrtec may request an annual rate increase based on the
Producer Price Index (PPI) utilizing the December 2012 to December 2013 time period.
Also, in 2013, the City commenced implementation of Proposition 218 procedures which
required that residents and businesses be notified of intended rate increases. As part of
Contract No. C27410
Staff Report
Burrtec Waste and Recycling Services Annual Solid Waste Rate Increase
May 22, 2014
Page 2
that process, the City was able to notify all parties for a five year period; therefore, letters
are not required to be mailed to residents and businesses until the 2018 proposed rate
increase.
Based on the attached Exhibit 3 rate sheets, Burrtec is requesting a $0.42 per ton rate
increase of the Edom Hill gate fee from $41.28 to $41.70. The overall proposed rate
increase breaks down to a $0.13 increase ($10.71 per month) for residential service of a 96-
gallon container and a $2.78 increase ($231.95 actual rate) for commercial service of a 3-
yard bin serviced three times a week effective July 1, 2014.
Since 2010, the City has utilized a portion of its Recycle Funds (AB939) to offset the rate
increases to Palm Desert residents. In 2013, the City opted to offset the rate increase to
commercial customers (with the exception of roll-offs) using AB939 funds as well, which
dropped the remaining fee from $1.87 paid to the City through Burrtec to $0.00.
Staff is proposing that the 2014 rate increase be applied to Burrtec Waste and Recycling
Services residential and commercial customers.
Fiscal Analvsis
The proposed rate increase will not have a fiscal impact to the City's budget unless applied
to the City.
Submitted By: CITYCOUNCIL CTIOM
APPROVED � DENiED
RECEIVED OTHER
T G DA ` �a ' U/
Frankie iddle AyEs� /n � /�'
Director of pecial Programs NOES:
ABSENT: �
Reviewed: ABSTAIN:
VERIFIED BY:
Original oa F�le with City erk's Oftice
Rudy P. Acosta
Assistant City Manager
Approval:
J h M. Wohlmuth
it Manager
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A
EXHIIlIT 3B
City of Palm Desert
Commercial Trash Service Rates - Current
Commercial Collection
Picku s er Week
Container Size 1 2 3 4 5 6
Commercial Refuse Cart $ 1175 $ 23.48 $ 35.23 $ 46.97 $ 5871 $ 70.45
ommercial Greenwaste Ca $ 9.18 $ 18.33 $ 27.51 $ 36.67 $ 45.84 $ 54.87
2 Cubic Yards $ 74.66 $ 130.91 $ 187.60 $ 243.68 $ 300.16 $ 392.96
3 Cubic Yards $ 98.33 $ 175.69 $ 229.17 $ 322.92 $ 400.69 $ 478.21
4 Cubic Yards $ 135.18 $ 226.86 $ 321.60 $ 416.69 $ 533.62 $ 598.72
6 Cubic Yards $ 204.87 $ 344.39 $ 488.88 $ 633.28 $ 765.23 $ 911.18
**Locking Bin Fee $ 8.88 $ 17.75 $ 26.65 $ 35.52 $ 44.40 $ 53.27
"Locking Bin Fee is a monthly charge based on number of pick ups per week
2-Yard- Extra Empty $ 34.94
3-Yard-Extra Empty $ 47.88
4-Yard-Extra Empty $ 64.70
6-Yard-Extra Empty $ 97.06
Temporary front end load bin-initial delivery, pickup,and disposal $ 129.39
Temporary front end load bin-additional dumps $ 129.39
(Extra Empty
Contaminated Recycling Container Charge-Bin Char�e)
Re-Start Fee-following voluntary or involuntary suspension of service $ 18.98
Retumed Check Fee $ 19.75
Bin Cleaning/Enclosure Clean-up Charge(for overflowed bins,after required warnings) $ 38.85
Emer enc Service-hourl rate for one crew member and one collection truck $ 94.35
Commercial Trash Service Rates - Effective 7/1/2014
Multiplier: 101.211%
Commercial Collection
Picku s er Week
Container Size 1 2 3 4 5 6
Commercial Refuse Cart $ 11.89 $ 23.76 $ 35.66 $ 47.54 $ 59.42 $ 71.30
ommercial Greenwaste Ca $ 9.29 $ 18.55 $ 27.84 $ 37.11 $ 46.40 $ 55.53
2 Cubic Yards $ 75.56 $ 132.50 $ 189.87 $ 246.63 $ 303.80 $ 397.72
3 Cubic Yards $ 99.52 $ 177.82 $ 231.95 $ 326.83 $ 405.54 $ 484.00
4 Cubic Yards $ 136.82 $ 229.61 $ 325.50 $ 421.74 $ 540.08 $ 605.97
6 Cubic Yards $ 207.35 $ 348.56 $ 494.80 $ 640.95 $ 774.50 $ 922.22
**Locking Bin Fee $ 8.99 $ 17.97 $ 26.97 $ 35.95 $ 44.94 $ 53.92
**Locking Bin Fee is a monthly charge based on number of pick ups per week
2-Yard- Extra Empty $ 35.36
3-Yard- Extra Empty $ 48.46
4-Yard- Extra Empty $ 65.48
6-Yard- Extra Empty $ 98.24
Temporary front end load bin-initial delivery, pickup,and disposal $ 130.96
Temporary front end load bin-additional dumps $ 130.96
(Extra Empty
Contaminated Recycling Container Charge-Bin Cnarge)
Re-Start Fee-following voluntary or involuntary suspension of service $ 19.21
Returned Check Fee $ 19.99
Bin Cleaning/Enclosure Clean-up Charge(for overFlowed bins, after required warnings) $ 39.32
Emergency Service-hourly rate for one crew member and one collection truck $ 95.49
4/29/2014
EXHIBIT 3B
Commercial Rec,yclin�Service Rates-Effective 7/1/2014
%of Trash Service Rate*: 35.00%
Commercial Collection
Picku s er Week
Container Size 1 2 3 4 5 6
Commercial Recycle Cart* $ 4.16 $ 8.32 $ 12.48 $ 16.64 $ 20.80 $ 24.96
2 Cubic Yards* $ 26.45 $ 46.38 $ 66.45 $ 86.32 $ 106.33 $ 139.20
3 Cubic Yards"' $ 34.83 $ 62.24 $ 51.18 $ 114.39 $ 141.94 $ 169.40
4 Cubic Yards* $ 47.89 $ 80.36 $ 113.93 $ 147.61 $ 189.03 $ 212.09
6 Cubic Yards* $ 72.57 $ 122.00 $ 173.18 $ 224.33 $ 271.08 $ 322.78
**Locking Bin Fee $ 8.99 $ 17.97 $ 26.97 $ 35.95 $ 44.94 $ 53.92
**Locking Bin Fee is a monthly charge based on number of pick ups per week
2-Yard-Extra Empty' $ 12.38
3-Yard-Extra Empty" $ 16.96
4-Yard-Extra Empty' $ 22.92
6-Yard-Extra Empty' $ 34.38
(Extra Empty
Contaminated Recycling Container Charge-Bin cnarye)
Re-Start Fee-following voluntary or involuntary suspension of service $ 19.21
Returned Check Fee $ 19.99
Bin Cleaning/Enclosure Clean-up Charge(for overFlowed bins,after required warnings) $ 39.32
Emergency Service-hourly rate for one crew member and one collection truck $ 95.49
4/29/2014
EXHIBIT 3C
Roll off Service Rates - Effective 7/1/2014
Multiplier: 101.29%
Standard Refuse Pull Charge (c ) $ 139.51
Standard Greenwaste/Construction & Demolition Pull Charge (c) $ 132.49
Compactor Pull Charge (c) $ 225.14
Landfill Disposal Charge actual cost (a)
Greenwaste Disposal Charge actual cost (b)
Construction and Demolition Disposal Charge actual cost (c)
Rental Fee Per Day $ 9.14
(a)The disposal charge per ton includes both the landfill tipping fee(actual cost)and the
City's recycling fee of$8.25 per ton.
(b)Temporary roll off customers may be charged a delivery charge, a pull charge, plus four
tons of disposal. If disposal tonnage is less than four tons or greater than four tons, the
customer will be credited/charged accordingly.
(c ) Roll-off customers may be charged a box rental fee after seven (7) business days if
there has been no pulls within the 7-day period. Roll-off customers who are using roll-off for
recycling purposes are not charged this fee.
Additional Services
Descri tion Rate
Roll-Off Delivery , Relocation Charge, Re-Start Fee $ 19.77
Returned Check Fee $ 20.57
4/29/2014
EXHIBIT 4A
Residential Rates Adjustment
City of Palm Desert
Rate Adjustment- July 1, 2014
Step One: Deduct franchise fees from ross rate revenue
Revenue Component includin franchise fees Annual Amount a
Gross Residential Rate Revenue $3,075,157
Residential Franchise Fees(b) $202,517
Residential Rate Revenue Net of Franchise Fees $2,872,640
Step Two: Determine dis osal expense, rec ciln fees, and service
Revenue Component(net of Franchise Fees) Annual Amount Percentage of Rate Revenue Net
of Franchise Fees
Residential Rate Revenue Net of Franchise Fees(c) $2,872,640 100.00°/a
Less: Actual Residential refuse Disposal Expense $530,836 18.48%
Less: Actual Residential Recycling Fees 12 854 0.45%
Residential Service Revenue $2,328,950 81.07%
Step Three: Caluclate percenta e chan e in ad'ustment factors
Rate
Adjustment Factor Old New Index Change Component
Percent Change
d
Disposal Tipping Fee per Ton $ 41.28 $ 41.70 1.02% 1.02%
Recycling Fee per ton $0.00 $0.00 0.00% 0.00%
Producer Price Index Capped at 5% 193.6 196.1 1.29% 1.29%
Step Four: Calculate wei hted percenta e chan e in sin le famil rates
Components of Actual Revenue Component Rate Component Percent Change Weighted Rate
Wei ht e Ad'ustment
Refuse Disposal 18.48% 1.0% 0.188%
Recycling Fee 0.45% 0.0% 0.000%
Service 81.07% 1.3% 1.047%
Total 100.00% 1.235%
Step Five: Ap I wei hted percenta e chan e to sin le famil rates
Weighted Rate
Service(g) Current Monthly Rate Adjustment(i) Rate Change Adjusted
(Example Only)(h) �OTE 1 Monthly Rate(j)
90-gallon automated cart collection $10.58 1.235% $0.13 $10.71
Manual curbside collection $11.64 1.235°Jo $0.14 $11.78
Walk-in service fee $8.74 1.235% $0.11 $8.85
(a)For the twelve months ending the December before the July 1 rate adjustment.
(b)Franchise fee is 8% of gross revenue less disposal fees and per ton recyciing fees.
(c)From Step One above.
(d)"Index Change"multiplied by"Allowable Portion of Index Change."
(e)From "Percentage of Rate Revenue Net of Franchise Fees"in Step Two.
(f) From last column in Step Three.
(g)Not all rate categories are shown in this example.
(h)The weighted rate adjustment should be applied to the total rate, including Franchise Fee portion of the rate.
(i)From weighted rate adjustment in Step Four.
(j)"Current Monthly Rate"plus"Rate Change."
4/29/2014 4/29/2014
EXHIBIT 4B
Commercial Bin Rates Adjustment
City of Palm Desert
Rate Adjustment-July 1, 2014
Step One: Deduct franchise fees from ross rate revenue
Revenue Component(including franchise fees) Annual Amount(a)
Gross Commercial and Multi-Family Rate Revenue $4,016,637
Commercial and Multi-Family Franchise Fees(b) $240,015
Commercial and Multi-Family Rate Revenue Net of Franchise Fees $3,776,622
Step Two: Determine disposal expense, recyciln fees,and service
Revenue Component(net of Franchise Fees) Annual Amount Percentage of Rate Revenue Net
of Franchise Fees
Commercial and Multi-Family Rate Revenue Net of Franchise Fees(c) $3,776,622 100.00%
Less: Actual Commercial and Multi-Family refuse Disposal Expense $993,309 26.30%
Less: Actual Commercial and Multi-Family Recycling Fees 23 146 0.61%
Commercial and Multi-Family Service Revenue $2,760,168 73.09%
Step Three: Caluclate percentage change in adjustment factors
Rate
Adjustment Factor Old New Index Change Component
Percent Change
d
Disposal Tipping Fee per Ton $41.28 $41.70 1.02% 1.02%
Recycling Fee per ton $0.00 $0.00 0.00% 0.00%
Producer Price Index(Capped at 5%) 193.6 196.1 1.29% 1.29%
Step Four: Calculate wei hted percentage change in single family rates
Component Weighted Rate
Components of Actual Revenue yyei ht e Rate Component Percent Change(� Ad'ustment
Refuse Disposal 26.30% 1.02% 0.268%
Recycling Fee 0.61% 0.00% 0.000%
Service 73.09°/a 1.29% 0.944%
Total 100.00% 1.211%
Step Five: Apply wei hted percentage chan e to single family rates
Weighted Rate
Service(g) Current Monthly Rate Adjustment(i) Rate Change Adjusted
(Example Only)(h) (NOTE 1) Monthly Rate(j)
One 3-yard bin once per week $98.33 1.211°/a $1.19 $99.52
One 3-yard bin twice per week $175.69 1.211% $2.13 $177.82
One 3-yard bin three times per week $229.17 1.211% $2.78 $231.95
One 3-yard bin four times per week $322.92 1.211% $3.91 $326.83
One 3-yard bin five times per week $400.69 1.211% $4.85 $405.54
One 3-yard bin six times per week $478.21 1.211% $5.79 $484.00
Extra 3-yard empty $47.88 1.211% $0.58 $48.46
(a)For the twelve months ending the December before the July 1 rate adjustment.
(b)Franchise fee is 8%of gross revenue less disposal fees and per ton recyciing fees.
(c)From Step One above.
(d)"Index Change"multiplied by"Allowable Portion of Index Change."
(e)From"Percentage of Rate Revenue Net of Franchise Fees"in Step Two.
(f)From last column in Step Three.
(g)Not all rate categories are shown in this example.
(h)The weighted rate adjustment should be applied to the total rate, including Franchise Fee portion of the rate.
(i)From weighted rate adjustment in Step Four.
Q)"Current Monthly Rate"plus"Rate Change."
4/29/2014
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RESOLUTION NO. 2014-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, APPROVING THE
NEW ADJUSTED RATE SCHEDULE OF FEES (EXHIBIT
3A, 3B, AND 3C) FOR RESIDENT, COMMERCIAL, AND
ROLL-OFF) FOR THE COLLECTION, RECYCLING, AND
DISPOSAL OF MUNICIPAL SOLID WASTE AND
RESIDENTIAL/ COMMERCIAL RECYCLING AND NEW
COMMERCIAL RECYCLE RATE CONTAINED IN
CONTRACT NO. C27410 — SOLID WASTE
MANAGEMENT SERVICES
WHEREAS, on the 1St day of June 2009, the City entered into an exclusive
contract with Burrtec Waste and Recycling, LLC and approved the Agreement at its
meeting of May 21, 2009.
WHEREAS, Burrtec now provides solid waste collection and residential and
commercial recycling services to the residents and businesses within Palm Desert; and
WHEREAS, the franchise agreement sets forth rates for solid waste collection
and recycling services within the City of Palm Desert as provided in Exhibits 3A, 3B,
and 3C and 4A, 4B, and 4C and commencing on the second year of said agreement
new rates may be applied at 100% of the PPI with a 5% cap unless otherwise approved
and to become effective July 1St of each year; and
WHEREAS, the Riverside County Waste Resources Management District
(RCWRMD) sets the landfill tipping fees and effective July 1, 1996, reduced the landfill
tipping fee from $38.50 to $30.00 per ton; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
SECTION 1: That the City Council of the City of Palm Desert, California,
rescinds all previous resolutions.
SECTION 2: The annual rate increase shall be 100% of PPI with a 5% cap.
SECTION 3: That the City Council of the City of Palm Desert, California,
effective July 1, 2014, ratifies the 1.29% (December 2012 to December 2013) Producer
Price Index and 1.02% gate/disposal fee increases for solid waste collection and
recycling service requested by Burrtec Waste and Recycling as provided for in the
Franchise Agreement.
Resolution No. 2014- 44
SECTION 4: That the County of Riverside has increased the per ton
gate/disposal fee at the transfer station/landfill from $41.28 to $41.70 an increase of
$.42.
SECTION 5: The City Council of the City of Palm Desert, California, approves
the new solid waste rate increases for 2014 as reflected in each Exhibit 3 to become
effective July 1, 2014.
SECTION 6: That the City Council of the City of Palm Desert, California,
approved in 2013 the utilization of the remaining AB939 fees of $1.87 (formerly $4.19)
per ton tipping fee plus an additional $.03 per ton so that residential and commercial
customers (excluding roll off and other special services) did not absorb the PPI and
gate/disposal fee increases for 2013.
SECTION 7: The additional $.03 per ton was absorbed by Burrtec in mid-2013.
SECTION 8: The City Council of the City of Palm Desert, California, approved
the commercial recycle rate structure established at 35% of the trash fee and includes
the 8% Franchise Fee. Rate reflected on Exhibit 3B became effective November 1,
2013.
SECTION 9: The Commercial Recycle Rate Structure as outlined in Exhibit 3B
and the Roll Off Service Rates as outlined in Exhibit 3C is paid by Burrtec customers.
SECTION 10: All other solid waste and commercial recycling rates, services, 8%
franchise fee, any other fees, reports, etc. shall be in accordance with the Agreement
currently in effect.
2
Resolution No. 2014- 44
PASSED, APPROVED, AND ADOPTED this 22"d day of May, 2014, by the City
Council of the City of Palm Desert, California, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
VAN G. TANNER, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
3