HomeMy WebLinkAboutC33600 - MOU - School Resource Officer Contract No. C33600
CITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVAL OF A MEMORANDUM OF UNDERSTANDING
BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT
AND THE CITY OF PALM DESERT FOR THE FUNDING AND
PLACEMENT OF ONE SCHOOL RESOURCE OFFICER
POSITION
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: May 22, 2014
CONTENTS: Memorandum of Understanding-School Resource Officer
Recommendation
By Minute Motion, recommend that the Palm Desert City Council approve a
Memorandum of Understanding between the Desert Sands Unified School
District and the City of Palm Desert for the Funding and Placement of One
School Resource Officer Position
Committee Recommendation
The Palm Desert Public Safety Commission is scheduled to consider this item at
their May 14, 2014, meeting, after this report was prepared. If requested, staff ean
provide an oral update on the Commission's recommendation. On May 7, 2014, the
"Two by Two" Committee composed of City and Desert Sands Unified School
District representatives unanimously approved recommending passage of the MOU
to the City Council and DSUSD School Board.
Backqround
The Palm Desert Police Department currently maintains two School Resource Officer
(SRO) positions. One SRO is assigned to Palm Desert High School (PDHS) and the
other at Palm Desert Charter Middle School (PDCMS).
The City of Palm Desert and Desert Sands Unified School District (DSUSD) have
historically shared the cost of the SRO at PDHS. The SRO assigned to PDCMS is not
funded by DSUSD, as this location is a charter school that has control over its budget.
Due to fiscal constraints, PDCMS has been unable to share the cost of its assigned
SRO over the last few years.
In 2010, DSUSD informally agreed to share 25% of the costs for the high school's SRO
position. Each year thereafter, DSUSD's contribution increases by 5% annually, until
their total contribution is 50% commencing in School Year 2015-2016. DSUSD has
similar 50/50 cost arrangements for SRO positions assigned at other high schools within
their boundaries (i.e. Indio and La Quinta).
MOU-School Resource Officer Contract No. C33600
May 22, 2014
Page 2 of 2
As this cost sharing agreement was never formally documented, staff recommends that
both agencies enter in to a Memorandum of Understanding outlining this arrangement.
Fiscal Analvsis
The City and DSUSD will enter into a cost sharing arrangement for the SRO position
based on the following percentage allocation:
SCHOOL YEAR DISTRICT % CITY %
201C�=2Q11 25°fo 75bfo
2011-2012 30% 70%
; 2012`-,�f313 35°l0 65%
2013-2014 40% 60%
2{)1�4=20�t5 45%0 55%
2015-Therafter 50% 50%
The SRO position's salary will be based on a ten month average for the hours that the
designated individual spends directly working on his/her specific assignments during the
school year. The costs will include the SRO's salary and benefits, prorated on an hourly
basis, but will not include administrative overhead or staff assistance.
In FY 2013/14 the annual cost for an SRO is approximately $131,310 and the District
would pay 40% for a ten month average ($109,425). For FY 2013/14 DSUSD will pay
the City approximately $4 ,770 for the SRO at PDHS.
Submitted y: '
CITY CO'ONCIt.�A�'`1T01�
APPROVED DLrNtLrD
. .�----- RECEIVED OTHER
Steph n Y. ryan, Risk nager
MEET G DA ���
Revie by: A�s� r
NOES:
ABSENTs
ABSTAIN: �
Paul S. Gi son, Director of Finance VERIFIED BY:
Original oa File witb City rk's Ofiice
Approval:
J n M. Wohlmuth, City Manager
MEMORANDUM OF UNDERSTANDING
BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE
CITY OF PALM DESERT FOR THE FUNDING AND PLACEMENT OF
ONE SCHOOL RESOURCE OFFICER POSITION
This Memorandum of Understanding ("Agreement") is entered effective May 1, 2014, by
and between the Desert Sands Unified School District (hereafter referred to as DISTRICT) and
the City of Palm Desert(hereafter referred to as CITY).
I. PURPOSE
The purpose of this Agreement is to document the parties understanding of the
financial commitment for each agency to share the cost of one School Resource
Officer(SRO) position assigned to Palm Desert High School (PDHS).
II. BACKGROUND
In 2010, the DISTRICT informally agreed to share 25% of the costs for a School
Resource Officer (SRO) position that serves PDHS. Each year thereafter, the
DISTRICT'S contribution increases by 5% annually, until the total DISTRICT
contribution is 50% commencing in School Year 2015-2016. The costs will include
the SRO's salary and benefits, prorated on an hourly basis, but will not include
administrative overhead or staff assistance.
III. SCHOOL RESOURCE OFFICER SALARY CONTRIBUTIONS
The DISTRICT and CITY agree to enter into a cost sharing arrangement for the SRO
position based on the following percentage allocation:
SCHOOL YEAR DISTRICT % CITY%
2010-2011 25% 75%
2011-2012 30% 70%
2012-2013 35% 65%
2013-2014 40% 60%
2014-2015 45% 55%
2015-Therafter 50% 50%
The SRO position's salary will be based on a ten month average for the hours that the
designated individual spends directly working on his/her specific assignments during
the school year.
IV. EFFECTIVE DATE
This Agreement shall be binding upon execution by each of the participating
agencies. The salary contribution division of costs shall be effective as of the 2010-
2011 School Year and shall continue until terminated as provided in Section VI.
V. ACCOUNTING AND FINANCIAL REPORTING
The CITY will invoice the DISTRICT at the beginning of each school year for its
designated contribution. The DISTRICT shall make payment to the CITY no later than
thirty(30) days after the receipt of such billing notification.
Memorandum of Understanding
School Resource Officer Funding 8� Placement
Page 2 of 2
VI. WITHDRAWAL
Either party to this Agreement may withdraw from all of the activities specified herein
by providing thirty (30} days written notice. The withdrawing member shall continue
funding the costs as included in this Agreement, from the time notification to withdraw
from the Agreement is given, until the end of the school year for when the notification
of withdrawal was submitted.
IN WITNESS WHEREOF, the undersigned have executed this Agreement on the dates
indicated below.
Dated: DESERT SANDS UNIFIED SCHOOL DISTRICT
By
ATTEST: Approved as to Form:
By By
Dated: CITY OF PALM DESERT
By
ATTEST: Approved as to Form:
By By
Final Version 4/30/14