HomeMy WebLinkAboutC33890C - REBID - University Site Soil Stblztn 767-15Contract No. C33890C
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: DEEM BIDDERS NON -RESPONSIVE FOR CONTRACT NO.
C33890C FOR THE UNIVERSITY SITE SOIL STABILIZATION
PROJECT, AND AUTHORIZE THE CITY CLERK TO
RE -ADVERTISE (PROJECT NO. 767-15)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: November 13, 2014
CONTENTS: Location Map
Recommendation
By Minute Motion:
1. Deem bidders non -responsive for Contract No. C33890C for the
University Site Soil Stabilization Project (Project 767-15); and
2. Authorize City Clerk to re -advertise and call for bids for the subject
project; and
3. Authorize the project to be rebid without requiring bid bond,
performance bond, or payment bond.
Background
The City has advertised for bids to stabilize the soil on the undeveloped land at the
University Site bounded by Frank Sinatra Drive, Gerald Ford Drive, and Cook Street.
The lot has been a source of complaints from residents and the South Coast Air Quality
Management District due to the blowing sand. The project was advertised, and on
October 28, 2014, bids were opened and read aloud. The following is a summary of
bids received:
Contractor Location Bid Amount
EP&A La Quinta, CA $ 53,137.50
Midwest Santa Maria, CA $143,513.75
Staff Report
Deem Bidders Non -Responsive for Contract C33890C (Project 767-15)
Page 2 of 2
November 13, 2014
Staff reviewed the contract documents and found both bids to contain irregularities.
Neither bidder included a valid Bid Bond with their bid. The City Attorney recommends
that Council deem the bidders non -responsive. Staff recommends that Council direct
the project to be re -bid.
Due to the nature of the work being bid, many of the contractors that perform the work
are unaccustomed to procuring bonds. The contractors typically work for developers
where no bonding is required. Public Works has consulted with the City Attorney who
indicated that it is within the Council's authority to waive the requirement for bonds on
this type of project. If Council authorizes the contract to be awarded without bonds,
Public Works inspectors would make certain all work was performed in accordance with
the specifications, knowing that there would be no bonds to recoup costs.
Fiscal Analysis
There is no fiscal impact associated with this action.
Prepard Bye �,� Deparie�t�iead:
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Ryari Gayler, F� f ject Administrator Mark Gr4e wood, P.V.
Director of I ublic Works
Paul S. Gibson, Director of Finance
pproval:
hn M. Wohlmuth, City Manager
CITY COUNCIL ACT.ON
APPROVED DENIED
RECEIVED OTHER
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VERIFIED BY.
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Original on File with City Clerk's Office
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University Site
FRANK SINATRA DR