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CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF FUNDS FOR ANNUAL COMPUTER SOFTWARE
MAINTENANCE IN THE AMOUNT OF $60,799.86
SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: NOVEMBER 13, 2014
CONTENTS: INVOICE #92314-JM FROM SUNGARD PUBLIC SECTOR
Recommendation
By Minute Motion, approve payment to SunGard Public Sector in the
amount of $60,799.86 to provide computer software maintenance for one
year. Funds are available in Account No. 110-4190-415-3360.
Backqround
Twenty years ago the City of Palm Desert signed a contract with SunGard HTE, now
known as SunGard Public Sector, to provide software for processing building permits,
code enforcement, business license, purchasing, payroll, and accounting. Annual
maintenance provides the City with all upgrades, fixes, and technical support needed to
stay current and maintain the software. The City is currently in the process of upgrading
to their new product called ONESolution, from our current version - Naviline. The
maintenance fees paid by this invoice cover both our current Naviline software and the
future ONESolution software.
The City did not go out to bid on this item. This ongoing contract is proprietary so there
is not an opportunity for vendors to bid on SunGard's software.
Update on ONESolution Miqration
ONESolution software is divided into two main sections — Finance (Finance, Human
Resources, and Payroll) and Community Development (Building Permits, Business
License, Planning, Public Works, and Code Enforcement). Finance applications are
scheduled to go live in January. Staff is currently wrapping up training, configuration,
and testing of the modules.
Staff Report
Approval of Funds for Annual Computer Software Maintenance
November 13, 2014
Page2of2
Software issues resulted in postponement of Community Development implementation.
The software design should follow our business procedures for verifying a building
contractor's status. The implementation is on hold until a re-write of the software is
accomplished. The final version of this new software is due out in December 2014.
Once the fixes are verified, training, configuration, and testing for the Community
Development products will begin. Tentative time table for this process is nine months.
Staff recommends that Council approve payment of the annual maintenance agreement
in the amount of $60,799.86 for the period of 6/01/14 through 5/31/15 (Fiscal Year 14-
15).
Fiscal Impact
Maintenance on the current system is available under the current contract at a cost of
$60,799.86. Funds are available in Fiscal Year 2014-2015 budget, Account No. 110-
4190-415-3360.
Submitted by: C1'i'YCOUNCILAC�'ION
APPROVED ✓ DENiED
RECEIVED OTHER
MEET G DA -� -��
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Clayt e NOES:
Information Systems Manager pBSENT�
ABSTAIN:
VERIFIED BY: V �
Approved by: Original on File with City Cl 's Office
Paul S. Gibson John M. Wohlmuth
Director of Finance City Manager
. � i .
SUNGARD' PUBLIC SECT�R INVOICE
1000 Business Center Drive
Lake Mary,FL 32746 Company Document No Date Page
800-727-8088
www.sungardps.com LG 92314-JM 23-Sep-2014 1 of 2
Biil To: Ciry of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT,CA 92260 PALM DESERT,CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn�Accounts Payable 760-346-0611
Customer No. Customer Name Customer PO Number Currency Terms Due Date
2118LG City of Palm DeseR USD Upon Receipt
No.SKU Code/Description/Comments Units Rate Extended
Comment:In reference to originaly billed Invoice Document No.77899,79018,80280,80354&88244.
77899 ONESolution PublicAdministration Core 1.00 1,273.08 1,273.08
79018 OneSolution Applicant Online 1.00 124.17 124.17
79018 ONESolution-Personnel Action Form 1.00 128.33 128.33.
80280 ONESolution Global Core(NaviLine) 1.00 1,059.94 1,059.94.
80280 ONESolution Financials Core Module 1.00 3,660.64 3,660.64
80280 ONESolution BI Core-NaviLine 1.00 2,458.64 2,458.64
80354 QRep Administrator 1.00 340.93 340.93
80354 QRep End User 7.00 340.93 2,386.51
80354 QRep End User 2.00 340.93 681.86
80354 OneSolution Cash Receipting 1.00 1,452.30 1,452.30
80354 ONESolution-Land Management 1.00 1,874.60 1,874.60
80354 ONESolution Accounts Payable w/Bank Reconciliation 1.00 2,039.40 2,039.40
80354 ONESolution-Accounts Receivable 1.00 1,751.00 1,751.00
80354 OneSolution Budget Item Detail 1.00 721.00 721.00
80354 ONESolution-Fixed Assets 1.00 1,751.00 1,751.00
80354 ONESolution General Ledger 1.00 4,944.00 4,944.00
80354 OneSolution Job/Project Ledger(included w/GL) 1.00 0.00 0.00
80354 ONESolution-Purchasing 1.00 2,472.00 2,472.00
88244 OneSolution Stores Inventory(6!1/14-9/30/14) 1.00 819.47 819.47
80354 ONESolution-Human Resources 1.00 3,409.30 3,409.30
80354 ONESolution-Payroll 1.00 3,769.80 3,769.80
80354 OneSolution Position Budgeting 1.00 721.00 721.00
80354 ONESolution-Timecard Online(included w/Payroll) �.00 0.00 0.00
Page Total 37,838.97
Remit Payment To:
SunGard Public Sector Inc.
Bank of America
12709 Collection Center Drive
Chicago,IL 60693
. r � �
SUNGARD' PUBLIC SECTOR INVOICE
1000 Business Center Drive
Lake Mary,FL 32746 Company Document No Date Page
800-727-8088
www.sungardps.com LG 92314-JM 23-Sep-2014 2 of 2
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT,CA 92260 PALM DESERT,CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Customer No. Customer Name Customer PO Number Currency Terms Due Date
2118LG City of Palm Desert USD Upon Receipt
No.SKU Code/Description/Comments Units Rate Extended
Comment:In reference to originally billed Invoice Document No.77899,79018,80280,80354 8 88244.
80354 OneSolution Employee OnLine(EDGE) 1.00 1,751.00 1,751.00
80354 ONESolution-Click,Drag 8 Drill(CDD) 1.00 690.10 690.10
80354 ONESolution Documents OnLine 1.00 0.00 0.00
80354 ONESolution-Easy Laser Forms 1.00 659.20 659.20
80354 ONESolution Building Permits(8lnspections) 1.00 5,634.10 5,634.10
80354 OneSolution Business Account Management(Licensing) 1.00 3,017.90 3,017.90
80354 OneSolution Code Compliance(&Enforcement) 1.00 2,822.20 2,822.20
80354 OneSolution-Planning,Engineering(Development) 1.00 3,017.90 3,017.90
80354 OneSolution Applicant Online 1.00 1,490.04 1,490.04
80354 ONESolution-Personnel Action Form 1.00 1,539.96 1,539.96
Page Total 20,622.40
Remit Payment To: Subtotal 58,461.37
SunGard Public Sector Inc. Sales Tax 2,338.49
Bank of America Invoice Total 60,799.86
12709 Collection Center Drive Payment Received 0.00
Chicago,IL 60693 Balance Due 60,799.86