HomeMy WebLinkAboutC33700D CO2 - Community Elctrc Vehicle Chrgng StationsREQUEST:
CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
Ratify City Manager Approval of Change Order No. 2 Relative to the
Electric Vehicle Charging Station Project
SUBMITTED BY: Frankie Riddle, Director of Special Programs
APPLICANTS: Native Electric Construction
c/o: Will Hobbs
P.O. Box 3010
Ramona, CA 92065
DATE: October 9, 2014
CONTENT: Change Order No. 2 - Contract No. C33700D
Recommendation
By Minute Motion,
1. Ratify Change Order No. 2 in the amount of $49,888.87.
Strategic Plan
Approval of this project will promote the Strategic Plan's energy and sustainability component by
encouraging the purchase and use of electric vehicles through the expansion and availability of
needed Electric Vehicle Charging Station infrastructure that will have an end result of improved
air quality and reduced vehicle emissions.
Discussion
At its meeting of July 10, 2014, City Council approved Change Order No. 1 relative to the
Electric Vehicle Charging Station Project. This change order allowed for the upgrade of all
electric vehicle charging stations from single use to dual use and added the UCR site to the
project. At that time, staff indicated that it would return if additional costs were required relative
to the installation of the dual charging stations. Listed below is a list of additional work required:
• EV Stations were upgraded to ChargePoint dual stations;
• Presidents Plaza East and West required the installation of dual metered power panels
as well as required upgrade of power source;
• Desert Crossing required the installation of a new 100 amp unmetered power pedestal,
removal and replacement of additional sidewalk panel to prevent trip hazards, and other
related work required at site;
STAFF REPORT Contract No. C3370D
ELECTRIC VEHCLE CHARGING STATION COMMUNITY PROJECT CHANGE ORDER NO. 2
OCTOBER 9, 2014
PAGE 2
• College of the Desert required relocation of EV Station, which required the installation of
additional sidewalk panel and small curb section to retain soil at project site;
• UCR required the repair and replacement of damaged unidentified conduit and
grounding of two Tight poles that were impacted (USA did not identify conduit); and
• Other miscellaneous repairs and/or site work required at various sites, additional
bonding, insurance premiums, etc. required to complete the project.
Staff originally proposed Tellus Charging Stations; however, after reviewing the needs for
installation of dual stations and required load capacity (power) at each site, staff determined that
ChargePoint was the appropriate charging station to install. It should also be noted that
ChargePoint has been installed throughout California and has a proven performance track
record while Tellus is relatively new to the EV Charging Station industry and has not yet been
installed in California.
The original project budget was $154,770 (with a 50% matching MSRC Grant - $77,385). With
Change Order No. 1 the project budget increased to $158,056. Upon approval, the total project
budget including Change Order No. 2 will increase to $207,944.87 and the additional funding
will be applied to the City's AB2766 funds.
At this time, all trenching and lying of conduit has been completed as well as the installation of
all charging stations at each site. The only work remaining is the installation of special power
meters (e.g., dual meters) at Presidents Plaza East and West and Desert Crossing as well as
the activation of these stations which is anticipated to be completed by mid to late October. As
a result, staff is not anticipating any additional costs from this point forward. Estimated
completion date is end of October.
Fiscal Analysis
Funding for this project is through the MSRC Grant and the City's AB2766 funds, Account No.
238-4515-442-3630. Therefore, there will be no impact to the City's General Fund.
Submitted By:
Frankie Riddl._
Director of Special Programs
Paul Gibson
Director of Finance
Rudy t4costa
Assistant City Manager
o n M. Wohlmuth
C y Manager
CITY COUNCILAC,TTON
APPROVED VV DENIED
RECEIVED OTHER
MEETING DATE IO -q'l
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ABSENT: Nnh�
ABSTAIN: OW
VERIFIED BY RDIK rim
Original on File with City Clerk's Office
City of Palm Desert Contract # / P.O. # C33700D
CONSTRUCTION CHANGE ORDER Change Order No. 2
Contract Purpose: EV Charging Stations Contingency: I Yes I No X
Contractors Name: Native Electric Construction Account No. 238-4515-442-3630
Description of Changes DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Upgrade to Charge Point Stations
Upgrade to dual pedestal panels at President Plazas
East and West (as required by SCE)
Furnish and install 100 amp unmetered pedestal at Desert
!Crossing, removal of additional sidewalk pad to avoid trip
hazards on site, and other related site work
j College of Desert additional site work 'required
UCR additional site work required
Miscellaneous work required for various sites
Add. costs related to bonding, premiums, profit, etc.
TOTALS
$ 6,993.40
$17,979.84
$10,602.54
$ 5,276.12
$ 1,509.00
$ 2,992.62
$ 4,535.35
$49,888.87
NET CHANGE IN CONTRACT PRICE $49,888.87
You are hereby requested to comply with the following changes from the contract plans and
specifications:
JUSTIFICATION:
Upgrading to Charge Point EV Stations allowed the most flexibility in accommodating the
various and different needs of each project site. SCE reauired dual power Pedestals. as well as
additional work at noted sites above reauired additional costs be incurred.
The amount of the Contract will be (Decreased) (Increased) by The Sum of: Dollars (S49,888.87).
Forty-nine Thousand Eight Hundred and Eighty-eight Dollars and Eighty-seven Cents
This document will become a supplement to the contract and all provisions will apply hereto, all
items included above must have requ' ed signatures as per the purc}aaiag rqolution.
1.) ORDERED BY:
3:) CERTIFIED
FUNDS AVAIL,.
2.) ACCEPTED BY:
ead ' to tractor/ Vendor
mance Director
4.) APPROVED BY:
Note: No Payments will be made prior to City Manager and Council approval.
City Manager
City Council