HomeMy WebLinkAboutPurchase - Computer WorkstationsCITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
REQUEST: AUTHORIZE PURCHASE OF NEW WORKSTATIONS IN AN
AMOUNT NOT TO EXCEED $48,000.
SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: SEPTEMBER 25, 2014
Recommendation
By Minute Motion, that the City Council:
1. Approve the purchase of new workstations for an amount not to
exceed $48,000; and
2. Appropriate $48,000 from unobligated equipment replacement
reserve.
Discussion
Currently, the IT department is operating on a six -year plan for computer workstation
replacements. There are currently 30 computers that are due for replacement in our
environment. The estimated cost of each workstation is $1,600 ($48,000 for 30). The
funds for this would come from the equipment replacement fund.
Computer hardware is constantly improving in speed and reliability. By replacing the
desktops every six years, our staff is able to take advantages of those improvements.
The older computers, if serviceable, will be used in our lab environment, kept for
emergency backups, or donated to non-profit groups (as a last resort with council
approval).
The computers will all be Dell workstations, purchased under a government pricing
contract. They will all have extended warranties (five years) which include any
replacement parts.
Staff Report
Authorize Purchase of Workstations
September 25, 2014
Page 2of2
Fiscal Impact
Approval of staff's request would result in an appropriation of $48,000 from unobligated
equipment replacement reserve for the purchase of replacement desktop computers.
Submitted By:
Cla . - vo elf, n ormation Systems Manager
Approval:
hn Wohlmuth, City Manager
Department Head:
Paul S. Gibson, Finance Director
CITY COUNCILACTI4N
APPROVED ,/ DENTED
RECEIVED OTHER
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VERIFIED BY: Jrlr►r►-
Original on File with City Clerk's Office