HomeMy WebLinkAboutHousing Cmsn - 6/8/05PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, ADMINISTRATIVE SECRETARY
DATE: JULY 13, 2005
SUBJECT: HOUSING COMMISSION MINUTES
Attached are the Housing Commission Meeting Minutes of June 8, 2005, approved at the
Housing Commission Meeting held July 13, 2005.
Please submit to the Housing Authority Board.
Thank you.
cc: Carlos L. Ortega, Executive Director
CITY OF PALM DESERT
HOUSING COMMISSION
MINUTES
JUNE 8, 2005
I. CALL TO ORDER
Vice -Chair Jane Turner convened the meeting at 3:30 p.m.
II. ROLL CALL
Present: Members Absent:
Charles Helsper
Carrie McLeod
Larry Saindon
Leo Sullivan
Jane Turner
Linda Ward
Also Present:
Roger Dash
Janet Moore, Housing Authority Administrator
Justin McCarthy, ACM for Redevelopment
Dave Yrigoyen, Director for Redevelopment and Housing
James Conway, Construction Maintenance Inspector
Bryce White, Senior Construction Contract Administrator
Patty Leon, Recording Secretary
Guest(s):
Teresa Vakili, RPM Company
III. ORAL COMMUNICATIONS
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Housing Commission
Minutes June 8, 2005
IV. CONSENT CALENDAR
A. MINUTES of the Regular Housing Commission meeting of May 11, 2005
With a Motion made by Leo Sullivan and seconded by Larry Saindon the
minutes were unanimously approved.
V. REPORTS AND REMARKS
A. COMMISSION REPORTS
No reports.
B. RPM MONTHLY STATUS REPORT
The Monthly Status Report for May was reviewed by the Commission.
C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT
STATEMENT
Report # 1 for April was reviewed by the Commission.
D. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT
Report #2 for April was reviewed by the Commission.
E. HOUSING AUTHORITY PROPERTIES UPDATE (JAMES)
James Conway reviewed the update on the Housing Authority properties
provided to the Commission.
Upon question, James provided an update on the status of incorporating
ADA ramps at Las Serenas. He indicated he is working with a firm to assess
the property and prepare a report in order to request proposals from
contractors to begin the work. All work performed will be in accordance with
ADA requirements.
Linda Ward asked that staff review the removal of seasonal flowers at Las
Serenas and asked if a different type of flower or plant suitable for all year
would be a better solution. It was explained that the oversight of the
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Housing Commission
Minutes June 8, 2005
landscape maintenance of all nine properties are now handled by the City's
Landscape Manager and the request will be forwarded to him for comment
and/or suggestions.
Also addressed were the hours of the clubhouse at Las Serenas on
Saturdays and Sundays. It was noted that no activities were scheduled on
the weekends. The mail room and laundry facility remain open on the
weekends. Teresa Vakili will work with staff to survey the residents.
VI. NEW BUSINESS
A. Renewal of Contract with Courtesy Patrol Services
Rec: By Minute Motion:
That the Housing Commission forwards the recommendation to the Palm
Desert Housing Authority Board to authorize RPM Company to enter into a
contract with O'Linn Executive Security Service, Inc. in the amount of $13.00
per billed hour for courtesy patrol services at One Quail Place and California
Villas and $13.50 per billed hour for foot, travel and response services at
Laguna Palms, Neighbors, Desert Pointe, and Taos Palms.
Action: Motion was made by Larry Saindon and seconded by Leo
Sullivan to forward recommendation and was approved by
unanimous vote, with Roger Dash absent.
Clarification was made to the additional per hour cost of .50 at Laguna
Palms, Neighbors, Desert Pointe and Taos Palms due to these properties
requiring travel between these properties on an as needed basis.
B. Renewal of Contract with Liberty Landscaping
Rec: By Minute Motion:
That the Housing Commission forwards the recommendation to the Palm
Desert Housing Authority Board to authorize RPM Company to enter into a
contract with Liberty Landscaping services in the aggregate amount of
$23,868 per month for landscaping services for nine Housing Authority
Properties.
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Housing Commission
Minutes June 8, 2005
Action: Motion was made by Linda Ward and seconded by Larry Saindon
to forward recommendation and was approved by unanimous
vote, with Roger Dash absent.
Janet Moore reviewed the staff report to renew the Contract with Liberty
Landscaping. She stated that a new proposal was provided by Liberty and
was reviewed and acceptable by the Landscape Manager and as well as
RPM Company.
Linda Ward commented that she was pleased with Liberty Landscape and
that Las Serenas has improved over the years.
C. Palm Desert Housing Authority Vendor List
Rec: By Minute Motion:
That the Housing Commission forwards the recommendation to the Palm
Desert Housing Authority to authorize RPM Company to utilize the vendors
on the Palm Desert Housing Authority Vendor List for purposes of providing
recurring, routine services, supplies, and maintenance to the Housing
Authority Properties.
Action: Motion was made by Leo Sullivan and seconded by Carrie
McLeod to forward recommendation and was approved by
unanimous vote, with Roger Dash absent.
Janet Moore explained the purpose for the Vendor List and how it will allow
RPM Company the ability to utilize companies for services and supplies as
needed to operate the properties and get work done within reasonable time
frames. It was noted that the Vendor List will be updated as needed.
VII. CONTINUED BUSINESS
VIII. INFORMATIONAL ITEMS
A. HOUSING AUTHORITY NEWSLETTER (JUNE)
Newsletters were reviewed by the Commission.
B. AGENCY HOME IMPROVEMENT PROGRAM UPDATE
An update on the Home Improvement Program was provided to the Commission
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Housing Commission
Minutes June 8, 2005
for review.
C. PALM VILLAGE APARTMENTS
Dave Yrigoyen reported that construction is in progress for the Palm Village
Apartments.
D. CATALINA GARDENS/PUEBLOS COMMUNITY ROOM/ PHASE II 18 ACRE
SITE UPDATE:
Dave Yrigoyen reviewed the update provided to the Commission.
It was reported that the City Council has authorized the Agency to negotiate with
Community Dynamics to develop the senior units and the single family homes on
the 20 acre site.
IX. ADJOURNMENT
Staff was asked if the Housing Commission will meet in August of which Janet
Moore responded that due to the Authority Board's summer schedule there will
not be any action items and therefore, the Commission agreed to postpone
August meeting and combine it with the next meeting on September 7.
With members of the Housing Commission concurrence, Vice -Chair Jane Turner
adjourned the meeting at 4:16 p.m. The next meeting will be held on July 13,
(Le cno
PATTY LEON,4RECORDING SECRETARY
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