HomeMy WebLinkAboutAdmendment to Vendor List PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE ADDITION OF CONCRETE, ROOFING, AND
SECURITY SERVICE VENDORS FOR THE PURPOSE OF
PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND
MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES
SUBMITTED BY: JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR
DATE: DECEMBER 8, 2005
CONTENTS: AMENDMENT TO PALM DESERT VENDOR LIST DATED JUNE 23, 2005
Recommendation:
By minute motion authorize the use of the additional named vendors on the
attached Amendment to the Vendor List dated June 23, 2005 for the
purposes of providing recurring, routine services, supplies, and maintenance
to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm
Desert Municipal Code.
Executive Summary:
By authorizing the use of the additional vendors in the attached list for the Housing
Authority properties, the Authority's contracted management company will be able to utilize
the companies for services and supplies at an accelerated efficiency due to their
immediate accessibility.
Discussion:
The Agency now owns 1,000 units that are operated by the Palm Desert Housing
Authority. Pursuant to Section 3.32.110 of the Municipal Code the Housing Authority has
the authority to obtain routine and recurring services, supplies, and maintenance by
adopting a procedure approved by the City Manager.
The additional vendors on the attached list will be utilized by our outside management
company in order to provide routine, recurring services, supplies and maintenance to our
properties. As a responsibility to obtain the best prices the contracted management
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STAFF REPORT
PALM DESERT HOUSING AUTHORITY VENDOR LIST
DECEMBER 8, 2005
PAGE 2
company routinely obtains bids depending on the type of supply, service or maintenance
to be completed. Bids are always requested of local providers as well as outside the area
to ensure competitive pricing.
Since the original list was approved staff has been able to accomplish recurring
maintenance in a much more timely manner.
Staff indicated when the original list was approved that we would request changes to the
list from time to time as is necessary to ensure quality, reliability, and availability of
service, supplies and maintenance providers. As such staff is requesting additional
vendors for the following purposes: Roofers for emergency roof repairs as well as ongoing
roof maintenance. Concrete companies for minor replacements and ADA accessibility
conversions. And, security services providers to ensure adequate coverage at various
properties at variable times. Staff recommends approval of this request to facilitate the
continued routine, recurring maintenance of the properties. The Housing Commission
reviewed this recommendation at its regular meeting of December 7, 2005.
Submitted by: Department Head:
Janet M. Moore Dave Yrigoyen
Housing Authority Administrator Director of Redevelopment/Housing
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Approval:
Justin McCarthy, ACM/Redevelopment Carlos Ortega, Executive Director
Paul Gibson, Director of Finance
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"Amendment"
PDHA Maintenance and Supplies Vendor List
Vendor Location Service Provided
Building Maintenance Services:
Exterior Property Repairs and Maintenance:
A&R Electric Palm Springs,CA Electrical Repairs *Up to$2,500 per occurrence
A.R.C.Concrete Indio,CA Concrete Repairs "Up to$2,500 per occurrence
Al Miller&Sons Roofing Cathedral City,CA Roof Repairs*Up to$10,000 per building
Desert Concept Palm Desert,CA Concrete Repairs*Up to$2,500 per occurrence
Desert Concrete Palm Desert,CA Concrete Repairs*Up to$2,500 per occurrence
Petronella Roofing Corporation Cathedral City,CA Roof Repairs*Up to$10,000 per building
Reliable Roofing Palm Desert,CA Roof Repairs*Up to$10,000 per building
Roof Tile Specialty Inc. Palm Desert,CA Roof Repairs*Up to$10,000 per building
Property Services:
Security Services
CPS Security Solutions Palm Springs,CA Courtesy patrol services
O'Lynn Executive Security Service, Inc. Palm Springs,CA Courtesy patrol services
Securitas Security Services USA, Inc. Palm Desert,CA Courtesy patrol services
Amendment to the Palm Desert Housing Authority Vendor List dated 6/23/05 Page 1 of 1 Effective December 8 2005