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Home My WebLink AboutHA23010A - CO1 - Laguna Palms Apartments - Architectural SrvcsPALM DESERT REDEVELOPMENT AGENCY PALM DESERT HOUSING AUTHORITY REQUEST: SUBMITTED BY: DATE: CONTRACTOR: CONTENTS: Recommendation: STAFF REPORT CHANGE ORDER NO. 1 TO PREST VUKSIC, INC. CONTRACT NO. HA 23010-A FOR ADDITIONAL ARCHITECTURAL SERVICES FOR LAGUNA PALMS APARTMENTS JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR J U LY 14, 2005 PREST VUKSIC, INC. 72-624 EL PASEO, SUITE B6 PALM DESERT, CA 92260 CHANGE ORDER NO. 1 TO CONTRACT NO. HA 23010-A PROPOSAL By Minute Motion that the Housing Authority: 1) Assign the contract and remaining balance of the original Contract No. HA 23010-A to the Redevelopment Agency Account No. 870-4481-464- 4001 from the Housing Authority Account No. 871-8610-466-4001 and authorize the City Clerk to so notify contractor. By Minute Motion that the Redevelopment Agency: 1) Accept Contract No. HA 23101-A from the Housing Authority; 2) Approve Change Order No. 1 to Prest Vuksic Contract No. HA-23010-A for additional architectural services for Laguna Palms Apartments in an amount not - to -exceed $36,000.00 . Funds are available in the Fiscal Year 2005-2006 Capital Improvement Budget Account No. 870-4481-464-4001; 3) Authorize additional reimbursables of $2,000.00; and 4) Authorize Chairman or his designee to execute all documents necessary to implement the assignment and change order request. Executive Summary: Approval of this Change Order request will allow us to expedite the civil engineering work, as well as the comprehensive plumbing plan for Laguna Palms. Failure to approve this request will result in a significant delay in this project. Discussion: On September 9, 2004, we entered into a contract with Prest Vuksic Inc. Contract No. HA 23010-A in order to provide architectural services to renovate the property known as Laguna STAFF REPORT Change Order No. 1 to Contract No. HA 23010-A July 14, 2005 Page 2 of 2 Palms, 73-875 Santa Rosa Way. Staff is requesting the contract be assigned to the Redevelopment Agency. The Agency has budgeted for this and has funding available for this purpose. In order to track the project and its funding properly, it's easier to assign the contract to ensure consistency. Within the original proposal, the allocation to plumbing was minimal because there was no evidence that renovation of the plumbing systems was necessary. However, as the interiors were being repaired and drywall was removed, it was evident that the piping inside the wall was in need of not only repair, but in most cases replacement. In order to repair the plumbing correctly, staff prefers a detailed architectural plan to incorporate both the interior and exterior designs. Prest Vuksic has provided a proposal for this work based on their hourly rates in an amount not to exceed $16,000. In addition, the allowance for the civil engineering within the original contract with Prest Vuksic was $17,000. This allowance was to cover the expected minimal site civil work necessary to repair the existing parking, grading, and concrete flatwork. After a review by both Building and Safety and the Public Works Departments, sidewalks were added to the frontage of the property, as well as some additional parking spaces and we included safe paths of travel throughout the property for purposes of ADA. In addition to the work that has been added to the civil engineering portion of the contract, it has been a challenge to find civil engineers available to work on any projects, let alone on small projects such as this. Because of their demand, fees for services have increased dramatically, and the allowance falls short of what will be necessary to accomplish what is needed. Staff is requesting an additional $20,000 allowance under Prest Vuksic's contract for civil work and an additional $2,000 for reimbursables. Staff recommends the approval of this change order in order in an amount not to exceed $36,000.00 plus $2,000 for additional reimbursables to facilitate the renovation of Laguna Palms. Su • ii itted by: J net . Moore ng Authority Administrator Approval: Department Head: Dave Yaigoye'n (% / Director of Redevelopment/Housing fdle Justi cCarthy, ACM/ ' lopment Paul Gib o , Diref Finance Carlos"Orte•., Exsti4tive Director G \RDA\Patty Leon \Wpdocs'JMM'staff report'rest Vuksic Change Order I- 71405 upd PALM DESERT REDEVELOPMENT AGENCY CONTRACT AMENDMENT Contract Purpose: Contractor's Name: Contract # / P.O. # HA 23010A 11904 Change Order No. 1 Contingency: YES I NO x Laguna Palms Apts Rehab - Architectural Design Account No. 870-4481-464-4001 Prest Vuksic, Inc. Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Architectural Services Additional Reimbursable Allowance JUSTIFICATION: TOTAL BUDGET FOR PROJECT: Less: Expend. & Encumb. To Date: Less: This Change Order Amount: BALANCE OF BUDGET REMAINING FOR PROJECT: Not To Exceed TOTALS: NET CHANGE IN CONTRACT PRICE: + 243,000.00 CONTINGENCY: - 243,000.00 Amount Approved by Council: - 38,000.00 Less: Prior Change Order(s): Less: This Change Order: 38,000.00 Balance Remaining of Contingency: $36,000.00 2,000.00 $38,000.00 The amount of the Contract will be (Bee/eased) Increased by the Sum of: Thirtv-Eight Thousand and NO/100 Dollars ($ 38,000.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 4. APPROVED BY: FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 7/14/05 Date Approved 7/14/05 SECRETARY Date Approved Amend -RDA -Jul 01 05 02:02p Prest Vuksic Architects t760) 779-5395 p.2 1Gl PREST•VUKSIC A R C H I T E C T S ADDITIONAL WORK AUTHORIZATION To: City of Palm Desert Redevelopment Agency Re: Laguna Palms Apartments Date: July 1, 2005 Project No: 760.346.0611 Issued By: John Vuksic Prest-Vuksic Architects This Authorization will serve as an Agreement between: Prest Vuksic Architects and City of Palm Desert The Project: Laguna Palms The Owner hereby authorizes Prest-Vuksic Architects to: (X) Proceed with Additional Services (X) Proceed with Revised Scope of Services (X) Incur Reimbursable Expenses Described as follows: 24060.01 Laguna Palms Re -piping of Gas and Water — Change Order for additional service for additional scope of work for the following: provide Design, Construction Documents and Construction Administration for the re -piping of new gas and water lines from existing meters to each of the 48 units, re -piping in each of the 48 units. Amount for this suupe of work, $16,000.00 24060.02 Laguna Palms Additional Civil work - Change Order for added scope of work for the following: provide Design, Construction Documents and Construction Administration, for new require ADA compliance side walks, additional parking stalls and an insufficient previous allowance for civil. Amount for this scope of work is an additional allowance under Prest Vuksic's contract for civil in the amount of $20,000.00 with and additional $2,000 allowance for reimburssablcs. Total amount of Change Order No: 1 $38,000.00 Prest-Vuksic Architects shall be compensated for these services as indicated below: (X) Hourly Rates plus reimbursable expenses in accordance with the Prest-Vuksic Architects' Rate Schedule ( ) A fixed sum plus reimbursable expenses. 44530 SAN PABLO AVE SUITE 200 PALM DESERT CA 92260 T . 760 779 5393 F . 760 7/9 5395 1 ,Jul 01 05 02:02p Prest Vuksic Architects t760) 779-5395 p.3 Prest-Vuksic Architects, Authorized Signature Date REIMBURSABLE EXPENSES Owner Authorized Signature Redevelopment Agcncy, City of Palm Desert Date Reimbursable Expenses are in addition to the Architect's compensation and include actual expenditures made by the Architect and Architect's employees in the interest of the Project for the expenses listed in the following subparagraphs: a. Expenses of transportation and living expenses in connection with transportation outside of the Coachella Valley authorized by the Owner. b. Long distance communications. c. Fees paid in searing approvals of authorities having juflsdiction over the project. d. Computer plotting reproductions of drawings, specifications and other documents. e. Postage and special handling of documents. f. Renderings requested by the Owner. g. Data processing and photographic production techniques h. Title 24 energy compliance calculations i. Topographic survey j. Geotechnical studies of existing soils or recompaction k. Geotechnical engineer's review of structural drawings, if required by City HOURLY RATE SCHEDULE Principal Architect: $165/hr. Project Manager: 6125/hr. Job Captain: $90/hr. Senior CADD Operator. $80/hr_ Intermediate CADD Operator. $70/hr. Junior CADD Operator- $60/hr. Secretary: 640Ihr. 2