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Home My WebLink AboutRMP Company - Renewal of Security Patrol ServicesPALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE RPM TO ENTER INTO A RENEWAL CONTRACT WITH O'LINN EXECUTIVE SECURITY SERVICE, INC. FOR COURTESY PATROL SERVICES SUBMITTED BY: JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR APPLICANT: O'LINN EXECUTIVE SECURITY SERVICE, INC. 1025 S. PALM CANYON ROAD PALM SPRINGS, CA 92262 DATE: JUNE 23, 2005 CONTENTS: PROPOSAL Recommendation: By Minute Motion, that the Palm Desert Housing Authority authorize RPM to enter into a contract for the 2005-2006 fiscal year beginning July 1, 2005, with O'Linn Executive Security Service, Inc. in the amount of $13.00 per billed hour for courtesy patrol services at One Quail Place and California Villas, and $13.50 per billed hour for foot, travel and response services at Laguna Palms, Neighbors, Desert Pointe and Taos Palms. The funds have been appropriated in the 2005-2006 Housing Authority operating budget under contract services. Executive Summary: Approval of this request will maintain the current courtesy patrol service provider for one additional year. The "safety" nature of their service has shown beneficial results at our communities due to the continuity of their presence and personal recognition of officers by our residents. Discussion: RPM Management Company is responsible for the daily operations of all nine of the Housing Authority Properties. During the last year staff found that it became increasing important to maintain continuity of contracts for courtesy patrol services. Personal recognition has given our residents the peace of mind in knowing that there are patrol officers on the property. G:1RDA\Patty Leon \Wpeine,VMMistaft report\OLinn Security Staff Report.wpd Staff Report Authorization to enter into a renewal contract with for security services Page 2 June 23, 2005 A change of service providers will create a sense of unease that is unnecessary given the "safety" nature of their service. RPM has indicated both their own and the residents appreciation for these services, especially during off -hours. With the service providers knowledge of the properties and their recognition of the residents, it is clear that renewing their contract would be beneficial to the properties. O'Linn was the lowest bidder during the 2004-05 fiscal year and is requesting a 25 cent increase per hour from $12.75 to $13.00 per hour. The next lowest bid from the 2004-05 bids was $14.50 per hour. This makes a per hour cost of $13.00 at One Quail Place and California Villas, which includes foot patrol officers on the property for specified hours. Laguna Palms, Neighbors, Desert Pointe and Taos Palms are charged an additional 50 cents per hour ($13.50 per hour) to cover travel between these properties. The additional per hour cost is attributable to the added costs of travel, as well as 'response' services to managers and tenants in lieu of an actual mileage reimbursement. The expected annual cost is $147,145, but based on the "safety" nature of their services, services will be provided on an "as -needed" basis. Staff has reviewed RPM's request to enter into a renewal contract with O'Linn Security Service, Inc. for courtesy patrol services. Staff recommends approval of this renewal contract in order to maintain the continuity of service for courtesy patrol. The Housing Commission reviewed and approved this recommendation at its regular meeting of June 8, 2005. Submitted by: J n M. Moore sing Authority Administrator JMM:pl Approval: Department Head: Dave Yrigoye Director of A/Housing development Paul Gibson, Director of Finance Carlos Orte , xecutive Director G:\RDA\Patty Leon\Wpdocs\JMM staff report\O'Linn Security Staff Report.wpd MAY-31-2005 02:46 PM RPM COMPANY . May 31 05 02$ 58p 760 674 1189 P.02 p. 1 'Linn IDUCC'IVE SEC IZITY SERVICE 11 C O 1t P O a A T lJ PROPOSAL ONE QUAIL PLACE Annual billing including Holiday Differential ($13.00 per billed hour) 2 OFFICERS, FOOT PATROL, ASSISTING OFFICE WITH NOTICES, RESPONDING TO RESIDENT CALLS AND COMPLAINTS, PRESIW NG THE INTEGRITY OF THE PROPERTY. S141FTS 5P-5A AND 5P- 1A - 20 HOURS PER DAY �7300 HOURS + 50 VMS HOLIDAY Dh1 IS LRENTIAL 7350 HOURS @ 13.09 $95550.00 CALIFORNIA VILLAS Based on (25) hours per week + Holidays ($13.00 per billed hour) FOOT PATROL OF ENTIRE PROPERTY 5 HOURS PER EVENING, VARYING TIMES AND DAYS. RESPONDING TO RESIDENT MANAGER EMERGENCIES AND PROTECTING THE LNTEGRXTY OF THE PROPERTY. (1) OFFICER 5 HOURS PER EVENING 5 EVENINGS PER WEEK = 1300 HOURS @ 13.00 PER HOUR PLUS HOLIDAYS. Annual billing $17225.0 MAY-31-2005 02:47 PM RPM COMPANY nay 1 C5 02s59p 760 674 1189 P.03 P. P e'I,inn EXE tTIVE 6FCUZTY (SEIZVICE zmcor,a1.-1 r.D LAGUNA PALMS, NEIGHBORS 3 DAYS PER WEEK 8 HOURS PER DAY -INCLUDING GAS (13.50*per billed hour) + Holidays (1) OFFICER, FOOT PATROL AND DRIVING PROPERTIES, RESPONDING TO MANAGEMENT AND RESIDENT CALLS. PRESERVING THE INTEGRITIES OF BOTH PROPERTIES. 1248 HOURS 13.50 PER BILLED HOUR 16848.00 PLUS HOLIDAYS. .50 BASED ON 8 MILES PER DAY PLUS 2.00 DIFFERENTIAT. ON 1NCR'EASE1) GAS PRICES. Annual billing $ 17185.00 DESERT POINTE, TAOS 3 DAYS PER WEEK 8 HOURS PER DAY -INCLUDING GAS (13.50 per billed hour) _ Ilolidays SAME AS LAGUNA PALMS. Annual billing $17185.00 e-tn4t'r;o1 rr :ath'tir:k net LIc, a )ANTE, PAOJ57.19 CONSO z, r • P:u n Spiv, �1 cumin )2262 • rti 760.320.5303 m �60.320.47.13 1 t;'7a S. ��5��l1 C.:inj' l 1�Oi1.! • 5�) � �,