HomeMy WebLinkAboutHA23650 - CO1 - Extr. Renovations @ California VillasREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
AUTHORIZE CHANGE ORDER NO. 1 TO PORTRAIT HOMES, INC.,
(CONTRACT NO. HA23650) FOR THE EXTERIOR RENOVATIONS
AT THE HOUSING AUTHORITY PROPERTY KNOWN AS
CALIFORNIA VILLAS
JAMES CONWAY, PROJECT COORDINATOR
PORTRAIT HOMES, INC.
265 NORTH JOY STREET, SUITE 200
CORONA, CA 92879
APRIL 27, 2006
CHANGE ORDER NO. 1
By Minute Motion that the Palm Desert Housing Authority:
1. Authorize Change Order No. 1 for Portrait Homes, Inc., in an amount
not to exceed $657,000.00 to:
a. perform precautionary encapsulation of asbestos containing
material (ACM) along with unit cleaning of occupied units in an
amount not to exceed $340,000;
b. add water heater closet upgrades in an amount not to exceed
$160,000;
c. authorize ACM removal in an amount not -to -exceed $96,000;
d. perform ACM removal for five unoccupied units in the amount
of $36,000; and
e. relocate several Time Warner and Verizon pedestals
throughout the property in the amount of $25,000;
2. Approve the addition of specialty subcontractors to the previously
identified list of approved subcontractors in order to perform work not
contained in the original scope of the project.
3. Approve appropriation of change order amount from Account No.
871-8680-466-4001.
4. Authorize Chairman to execute any documents necessary to
effectuate the Change Order.
Staff Report
Portrait Homes, Inc., Change Order No. 1
April 27, 2006
Executive Summary:
Approval of this request will authorize Change Order No. 1 to Portrait Homes, Inc., to
conduct the additional work required that was not included in the original scope of work and
includes upgrades to the water heater system, relocating utility pedestals, precautionary
encapsulation of certain interior building materials containing low concentrations of
asbestos, and other methods to control possible releases of ACM during the exterior
renovations. Failure to approve the above stated change orders will delay the issuance of
the Notice to Proceed for the exterior renovations.
Discussion:
In March 2003, the Redevelopment Agency acquired the property known as California
Villas. Due to the extent of renovations that is expected staff has spent the better part of
the last two years working diligently to prepare construction documents and go through the
bid process. During that time we had several challenges including determining the extent
of the renovations, the construction environment itself, a change in architects, and the
challenges that the overall age of the buildings presents. In March 2006, the Housing
Authority approved a contract with Portrait Homes, Inc., to conduct the exterior renovations
to all ten buildings throughout the complex.
Portrait Homes, along with staff and the architect, identified a solution to one area that was
still of concern and that was the capacity of the existing water heaters. The suggested
upgrade would be to add similar water heaters on both sides of the buildings, which would
increase the capacity from one 30-gallon unit for four units to one 40-gallon unit for two
units. Shut-off valves would also be installed in the event one of the two heaters became
inoperable, one could be utilized until repairs are made.
Certain utility pedestals throughout the property need to be relocated outside of new
construction zones. The new pedestal locations will be positioned so that they will
compliment the future site improvements.
Given the age of the units and prior to commencing exterior renovation, an environmental
survey was conducted to identify any hazardous material that could be dislodged during
the construction process such as lead based paint or ACM. The survey identified the
presence of isolated material in roofing mastic or low levels of such material in the common
"popcorn" acoustic ceiling finish.
A plan was devised to remove, encapsulate, or otherwise mitigate the potential disturbance
of the materials during the exterior construction process. As an additional precaution, all
units in a building will be vacated during the sandblasting and roof construction, and at
other times as needed, to ensure the safety of the residents, and will be inspected daily to
insure such material has not been dislodged. After construction, a final inspection and
cleaning will be conducted of each unit.
G:\RDA\Beth Longman\Staff Reports\Conway\Portrait Homes CO1 042706.doc
Staff Report
Portrait Homes, Inc., Change Order No. 1
April 27, 2006
In order to ensure the best possible process and end product, staff recommends approval
of Change Order No. 1.
Submitted b
ect Coordinator
Janore, Housing Authority
Administrator
Lauri Aylaian, Redevelopment Manager Gary Rosenblum, Risk Manager
Department Head:
r
Dave Yrigo \.
Director Redevelopment/Housing
Carlos L. Ortega, xec utive Director
Approval:
7%.
elopment
G:\RDA\Beth Longman\Staff Reports\Conway\Portrait Homes CO1 042706.doc
PALM DESERT HOUSING AUTHORITY
CONSTRUCTION CHANGE ORDER
Contract Purpose:
Contractor's Name:
Exterior renovations at California Villas
Portrait Homes, Inc.
You are hereby requested to comply with the following
DESCRIPTION OF CHANGES
(Supplemental Plans and Specifications Attached)
1. Perform precautionary encapsulation of asbestos
and clean units
2. Add water heater closet upgrades
3 Additional evaluation of ACM
4. Perform ACM remediation for 5 unoccupied units
5. Relocate Time Warner and Verizon pedestals
Contract # / P.O. # HA23650
Change Order No. 1
Contingency: YES
Account No. 871-8680-466-4001
Project No.
changes from the contract plans and specifications:
DECREASE
In Contract Price
containing material (ACM)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
13016
I NO X
INCREASE
In Contract Price
$340,000.00
160,000.00
96,000.00
36, 000.00
25,000.00
$657,000.00
$657,000.00
JUSTIFICATION:
This change order constitutes full and final payment for all work and costs, both direct and indirect, associated with the changed
work described above and in the Portrait Homes proposal dated April 14, 2006.
TOTAL BUDGET FOR PROJECT:
Less: Expend. & Encumb. To Date:
Less: This Change Order Amount:
BALANCE OF BUDGET
REMAINING FOR PROJECT:
+ 4,948,249.00
4,948,249.00
657,000.00
-657,000.00
CONTINGENCY:
Amount Approved by Council:
Less: Prior Change Order(s):
Less: This Change Order:
Balance Remaining of Contingency:
0.00 j.
The amount of the Contract will be ff3 ad) Increased by the Sum of: Six Hundred Fifty-seven Thousand and 00/100
Dollars ($657,000.00). There will be no change in the contract time.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
CARLOS L. ORTEGA PORTRAIT HOMES, INC.,
EXECUTIVE DIRECTOR CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY: 4/27/06
PAUL S. GIBSON FINANCE JIM FERGUSON, CHAIRMAN Date Approved
DIRECTOR
NOTE: No payments will be made prior to Exec. Dir. and Housing Authority approval 4/27/06
RACHELLE D. KLASSEN Date Approved
SECRETARY
•
•
•
•
April 14, 2006
James Conway
City of Palm Desert
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260
10940 Bigge Street
San Leandro, CA 94577
Office 510-577-0294
Fax 510-577-7926
Dear James;
I have reviewed and understand the protocol for the level 5 procedure and the temporary sealing in
the remaining units. Portrait Homes has completed several projects requiring remediation of
hazardous material and we are more than qualified to coordinate and supervise both procedures.
The additional time to perform this work will not impact the project price any more than the cost of
the workand our profit and overhead. If there are not any unforeseen problems we should be able to
complete the project as per our schedule.
Portrait Homes has asked three abatement contractors to look at this project and have received there
proposals for the scope of work. Below is the cost per contractor including our mark-up:
Sub -Contractor Total (p&o, ins, bond)
Procedure 5
Seal & Contain
1) $3,940.00 per unit
2) $4,790.00 per unit
3) $6,000.00 per unit
1) $1,394.00 per unit
2) $1,720.00 per unit
3) $2,632.00 per unit
If there is any further information you require let me know.
Respectfully,
Terry Anderson
Vice President
$4,631.22 per unit
$5,630.24 per unit
$7,749.53 per unit
$1,638.56 per unit
$2,021.76 per unit
$3,093.75 per unit