HomeMy WebLinkAboutPRELIM - HA - 7/13/06 A
PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JULY 13, 2006
CIVIC CENTER COUNCIL CHAMBER
I. CALL TO ORDER
Chairman Ferguson convened the meeting at 3:00 p.m.
II. ROLL CALL
Present:
Member Jean M. Benson
Vice Chairman Richard S. Kelly
Member Robert A. Spiegel
Chairman Jim Ferguson
Also Present:
Justin McCarthy, Acting City Manager
David J. Erwin, City Attorney
Sheila R. Gilligan, ACM for Community Services
Homer Croy, ACM for Development Services
Stephen Y. Aryan, Assistant to the City Manager
Rachelle D. Klassen, City Clerk
Amir Hamidzadeh, Director of Building & Safety
Patrick Conlon, Director of the Office of Energy Management
Paul S. Gibson, Director of Finance/City Treasurer
David Yrigoyen, Director of Redevelopment & Housing
John Garcia, Engineering Manager
Craig Kilday, Chief of Police, Palm Desert Police/Riverside Co. Sheriff's Dept.
Walt Holloway, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./CDF
Grace L. Mendoza, Deputy City Clerk
With Authority Board concurrence, Chairman Ferguson adjourned the meeting to
Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. He
reconvened the meeting at 4:01 p.m.
III. CONSENT CALENDAR
A. MINUTES of the Housing Authority Meeting of June 22, 2006.
Rec: Approve as presented.
PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2006
B. HOUSING COMMISSION MINUTES from the Meeting of May 10, 2006.
Rec: Receive and file.
C. REQUEST FOR AUTHORIZATION for RPM Company to Reject All Bids
Received for the Landscape Maintenance Services at Housing Authority
Properties.
Rec: By Minute Motion, authorize RPM Company to reject all bids received
as non-responsive for the bid opening on June 29, 2006, for
Landscape Maintenance Services at Palm Desert Housing Authority
Properties.
Upon motion by Kelly, second by Spiegel, the Consent Calendar was approved as
presented by a 4-0 vote of the Authority Board.
IV. CONSENT ITEMS HELD OVER
None
V. RESOLUTIONS
None
VI. NEW BUSINESS
A. REQUEST FOR APPROVAL OF FISCAL YEAR 2006/07 BUDGET FOR A
30-UNIT APARTMENT COMPLEX LOCATED AT 74-000 AND 74-002
SHADOW MOUNTAIN DRIVE, SUBJECT TO CLOSE OF ESCROW ON
THE PROPERTY.
Member Kelly moved to, by Minute Motion: 1) Approve the FY 2006/07 operating
budget for a 30-unit apartment complex to be effective upon close of escrow; 2) authorize
the Director of Finance to budget $128,575 in revenue and appropriate $377,874 for
expenditures to the FY 2006/07 operating budget for the new complex from the
Unobligated Housing Authority Fund (871). Motion was seconded by Spiegel and carried
by a 4-0 vote.
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PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2006
VII. CONTINUED BUSINESS
A. REQUEST FOR AUTHORIZATION TO NEGOTIATE WITH TOP-RANKED
CONTRACTOR FOR THE DESIGN AND CONSTRUCTION OF CARPORTS
WITH PHOTOVOLTAIC SOLAR ARRAYS LOCATED AT THE HOUSING
AUTHORITY PROPERTY KNOWN AS PALM VILLAGE APARTMENTS
(CONTRACT NO. HA25090)(Continued from the meeting of June 22, 2006).
Member Benson moved to, by Minute Motion, authorize: 1) Staff to negotiate an
agreement in an amount not to exceed $623,572 with the top-ranked contractor(Sunwize
Technologies, Inc., Kingston, New York/Genself, Palm Desert, California)to secure design
and construction requirements for the subject project; 2) the Director of Finance to set
aside the amount of$62,357.20 as a 10% contingency for the project (use of contingency
requires additional action); 3) the Chairman to execute all necessary documents to
facilitate the negotiated contract — committed funds are available in Account
No. 870-4349-433-4001 for FY 2006/07.
Member Kelly noted he would vote yes on this item on the basis that it was
a development construction project.
Motion was seconded by Kelly and carried by a 4-0 vote.
VIII. OLD BUSINESS
A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT
NO. HA23590—ONE QUAIL PLACE CARPORT RE-ROOFING PROJECT.
Member Spiegel moved to, by Minute Motion: 1) Approve Change Order No. 1 in
the amount of$36,052 to the subject contract with Petronella Corporation, Cathedral City,
California, for additional labor and materials necessary to complete the project;
2) appropriate $36,052 from Unobligated Housing Authority funds for Account
No. 871-8660-466-4001 for this purpose; 3) authorize the Chairman to execute the
necessary documents to effectuate the Change Order. Motion was seconded by Kelly and
carried by a 4-0 vote.
B. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 2 TO CONTRACT
NO. HA23650 — EXTERIOR RENOVATIONS AT THE HOUSING
AUTHORITY PROPERTY KNOWN AS CALIFORNIA VILLAS.
Member Spiegel moved to, by Minute Motion: 1) Approve Change Order No. 2 in
an amount not to exceed $110,165 to the subject contract with Portrait Homes, Corona,
California, for the exterior renovations at California Villas; 2) appropriate funds in the
amount of the Change Order from Account No. 871-8680-466-4001; 3) authorize the
Chairman to execute the necessary documents to effectuate the Change Order. Motion
was seconded by Kelly and carried by a 4-0 vote.
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PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2006
IX. PUBLIC HEARINGS
None
X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XI. ADJOURNMENT
With Authority Board concurrence, Chairman Ferguson adjourned the meeting at
5:29 p.m.
JIM FERGUSON, CHAIRMAN
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
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