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Home My WebLink AboutPRELIM - HA - 06/22/06PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 22, 2006 CNIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Ferguson convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Buford A. Crites Vice Chairman Richard S. Kelly Member Robert A. Spiegel Chairman Jim Ferguson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Phil Drell, Director of Community Development Patrick Conlon, Director of the Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Doug Van Gelder, Director of Information Systems Mark D. Greenwood, Director of Public Works Frankie Riddle, Acting Director of Special Programs Dan Kaiser, Deputy Building Official Walt Holloway, Battalion Chief, Palm Desert/Riverside Co. Fire Dept./CDF Craig Kilday, Chief of Police, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk With Authority Board concurrence, Chairman Ferguson adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:00 p.m. He reconvened the meeting at 4:05 p.m. III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of May 25, 2006. PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 22, 2006 Rec: Approve as presented. B. REQUEST FOR RATIFICATION of Agreement for Property Management Services at Country Village Apartments (Contract No. HA23240A). Rec: By Minute Motion, ratify the Executive Director's approval of the subject agreement by and between the Palm Desert Housing Authority and Ray, Douglas, Ann, and Patrick Inc., a.k.a. RPM Company, in the amount of $2,500 per month plus 10% supervision fee on all Agency-approved replacements and capital repair costs associated with Country Village Apartments — funds are available in Account No. 871-8691-466-3093. Upon motion by Spiegel, second by Benson, the Consent Calendar was approved as presented by a 5-0 vote of the Authority Board. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO USE NAMED VENDORS FOR THE PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES. Member Spiegel moved to, by Minute Motion, authorize use of specified vendors, as shown on the staff report's Palm Desert Housing Authority Vendor List, for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Motion was seconded by Kelly and carried by a 5-0 vote. VII. CONTINUED BUSINESS None 2 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 22, 2006 III. OLD BUSINESS A. REQUEST FOR AUTHORIZATION TO NEGOTIATE WITH TOP-RANKED CONTRACTOR FORTHE DESIGN AND CONSTRUCTION OF CARPORTS WITH PHOTOVOLTAIC SOLAR ARRAYS LOCATED AT THE HOUSING AUTHORITY PROPERTY KNOWN AS PALM VILLAGE APARTMENTS (CONTRACT NO. HA25090). Member Spiegel commented that photovoltaic solar arrays had been installed at the Civic Center Park more than four years ago, and he's never seen a report showing a return for their money. He would like to know what $625,000 would accomplish and when would he see a return for the money. He said he was in favor of saving energy, but it needed to make sense. Mr. Conlon replied he would have a report for the photovoltaic solar arrays installed at the Civic Center Park and agreed to assist with the Palm Village Apartments' project report. Chairman Ferguson also agreed about saving energy but was also concerned about the length of time for payback of the $625,000 investment and would probably recuperate over a 30-year period. Redevelopment Manager Lauri Aylaian stated a report on the payback on the Palm Village Apartments project would be provided at the next City Council meeting. Member Crites noted the amount of $625,000 was not only for the solar panels but also included the construction of carports. Member Spiegel asked staff to separate the two elements and include the information with their report. Vice Chairman Kelly moved to continue the matter to the meeting of July 13, 2006. Motion was seconded by Spiegel and carried by a 5-0 vote. B. REQUEST FOR AUTHORIZATION TO NEGOTIATE WITH TOP-RANKED CONTRACTOR FOR DESIGN AND CONSTRUCTION OF MONUMENT SIGNAGE LOCATED AT THE HOUSING AUTHORITY PROPERTY KNOWN AS ONE QUAIL PLACE (CONTRACT NO. HA25100). Upon question by Member Spiegel if this item would go to the Art in Public Places Committee, Ms. Aylaian said it would not because it was not a public art project. 3 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 22, 2006 In response to Chairman Ferguson's question to the aesthetic value of the signs, Ms. Aylaian responded the City would be replacing existing signs that were not public art and had deteriorated to the end of their useful life. She said the signs provided identification for a project but agreed they would be done in an aesthetically pleasing fashion. Chairman Ferguson asked if this project would at least go to the Architectural Review Commission. Ms. Aylaian said staff decided to solicit design/build proposals so that staff and committee could consider the designs put forth, rather than a construction contract with a low bid. The committee consisted of staff, Palm Desert Housing Commission, and Planning Department members who would look at the designs that are proposed, and they would also go through the Architectural Review Commission. Member Benson moved to, by Minute Motion, authorize: 1) Staff to negotiate with the top-ranked contractor, Calendar Girl Signs, Palm Desert, California, to secure contractual requirements for design and construction of the subject project in an amount not to exceed $50,000; 2) authorize the Chairman to execute all necessary documents to facilitate the negotiated contract and provide for the appropriate contingencies for the project — funds are available in the FY 2006/07 Capital Budget, Account No. 871-8660- 466-4001. Motion was seconded by Crites and carried by a 5-0 vote. IX. PUBLIC HEARINGS A. CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2006/07 (JOINT CONSIDERATION WITH THE PALM DESERT CITYCOUNCILANDTHE PALM DESERT REDEVELOPMENTAGENCY). Mayor/Chairman Ferguson requested an addendum to the proposed Financial Plan, in order to add $100,000 to the Parks & Recreation Fund to fund the planning and design of Freedom Trail bicycle and golf cart path. Councilman/Member Spiegel moved to add said addendum to the Financial Plan for Fiscal Year 2006/07. Motion was seconded by Crites and carried by a 5-0 vote. Councilman/Member Crites noted for the benefit of the audience that a whole day was spent reviewing the financial plan prior to voting this evening. He also thanked Mr. Gibson and staff for a remarkable job of putting together a budget that would continue to provide a great amount of work and services 0 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 22, 2006 with the level of personnel the City funded. He felt it was a very ambitious program. Mayor Pro Tem Kelly/Vice Chairman Kelly agreed and reiterated the budget was not approved in five minutes but that a full day was spent reviewing it. Councilman/Member Spiegel said this was by far the largest budget the City's ever had, and based on anticipated revenue from T.O.T., sales tax, and hotel occupancy tax, the largest increase in dollars would be going to the Police Department for additional coverage in the City. Mayor/Chairman Ferguson declared the public hearing to be open and invited testimony SUPPORTING or OPPOSING this matter. With no testimony offered, he declared the public hearing to be closed. Councilmember/Member Benson moved to waive further reading and adopt: 1) City Council Resolution No. 06-86A, adopting a City Program and Financial Plan for the Fiscal Year beginning July 1, 2006, and ending June 30, 2007; 2) City Council Resolution No. 06-87A, establishing the Appropriations Limit for FY 2006/07; 3) Redevelopment Agency Resolution No. 531, adopting a Redevelopment Agency Program and Financial Plan for the Fiscal Year beginning July 1, 2006, and ending June 30, 2007; 4) Housing Authority Resolution No. HA-31, adopting a Housing Authority Program and Financial Plan for the Fiscal Year beginning July 1, 2006, and ending June 30, 2007; 5) City Council Resolution No. 06-88, setting the Salary Schedule, Salary Ranges, and Allocated Classifications for FY 2006/07, plus the addition of $100,000 to Fund 233, Park & Recreation, for FY 2006/07 in order to fund planning and design of the Freedom Trail Bicycle and Golf Cart Path; 6) by Minute Motion, approve the Out-of-State Travel for FY 2006/07 as listed in the staff report's memorandum entitled same. Motion was seconded by Crites and carried by a 5-0 vote. X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None 5 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 22, 2006 C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ADJOURNMENT With Authority Board concurrence, Chairman Ferguson adjourned the meeting at 6:36 p.m. JIM FERGUSON, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 0