HomeMy WebLinkAboutHA23590 - CO#1 - One Quail Pl. CarportREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
AUTHORIZE CHANGE ORDER NUMBER 1 TO PETRONELLA
CORPORATION CONTRACT NO. HA23590 FOR THE ONE QUAIL
PLACE CARPORT RE -ROOFING PROJECT
JAMES CONWAY, PROJECT COORDINATOR
PETRONELLA CORPORATION
68314 KIELY ROAD
CATHEDRAL CITY, CA 92234
J U LY 13, 2006
CHANGE ORDER NO. 1
PHOTOGRAPHS
By Minute Motion that the Palm Desert Housing Authority:
1. Authorize Change Order No. 1 in the amount of $36,052 for
Petronella Corporation for additional labor and materials to complete
the carport re -roofing project;
2. Approve appropriation of $36,052 from unobligated Housing Authority
funds for account number 871-8660-466-4001; and
3. Authorize Chairman to execute any documents necessary to
effectuate the Change Order.
Executive Summary:
Approval of this request will allow Petronella Corporation to complete the carport re -roofing
project. This Change Order provides the additional amount required for the work required
outside of the original bid specifications. Failure to approve the request will impact the
completion of the project.
Discussion:
The Housing Authority owns the 384-unit complex located at 72-600 Fred Waring Drive
known as One Quail Place. On March 22, 2006, a Notice to Proceed was issued to re -roof
the 59 carports located throughout the complex. The carports were original roofing
Staff Report
Petronella Corporation Change Order No. 1
July 13, 2006
materials and were long overdue for re -roofing. In order to preserve the supporting
structure of the carports, it was necessary that the roofing material be replaced. Based on
an engineering estimate and visible inspections by Staff, the Bid Specifications and Bid
Documents included an allowance of six plywood sheets per carport. Also included was
replacement of four rafters per carport based on the assumption that some rafters may
have been impacted by the roof failure.
It became clear at the start of construction that the actual number of plywood sheets and
rafters would be close to the original estimate; however, some carports needed additional
work, which caused the original estimate to be exceeded.
The work is pending completion and Staff, the structural engineer, and the Building
Department are satisfied with the work performed. Staff agrees that the additional roof
sheeting and rafter replacement is accurate and, therefore, recommends approval of the
additional $36,052 for material and labor needed to complete the project.
Submitted by:
%U
J es Conway, Pro c
Department Head:
Dave Yri
01,r=
Director, Redevelopment/Housing
oordinator Jaya. Moore, Housing Authority
Administrator
Carlos L. Ortegxecutive Director
Approval:
McCarthy, edevelopment
Y HOUSG AUTH
ON -13.(-6
/
VERIFIED BY: k r %
Original on file with City Clerk's Office
G:\RDA\Beth Longman\Staff Reports\Conway\1QP Carport CO1 071306.doc
PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose: Reroof One Quail Place Carports
Contractor's Name: Petronella Corporation
Contract # / P.O. # HA23590 13079
Change Order No. 1
Contingency: YES NO X
Account No. 871-8660-466-4001
Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
(Supplemental Plans and Specifications Attached)
DECREASE INCREASE
In Contract Price In Contract Price
Additional labor and materials (plywood sheeting & rafters) to complete project $36,052.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $36,052.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 464,362.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: 464,362.00 Amount Approved by Council:
Less: This Change Order Amount: 36,052.00 Less: Prior Change Order(s):
BALANCE OF BUDGET Less: This Change Order:
REMAINING FOR PROJECT: 36,052.00 Balance Remaining of Contingency:
The amount of the Contract will be (Decreased) Increased by the Sum of: Thirtv-six Thousand Fiftv-two & no/100
Dollars ($36,052.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
EXECUTIVE DIRECTOR CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR Jim Ferguson, CHAIRMAN 7/13/06
NOTE: No payments will be made prior to Exec Dir and Agency Board approval
SECRETARY 7/13/06
Inm4d HIS\
ONE QUAIL PLACE CARPORT RE -ROOFING PROJECT
ONE QUAIL PLACE CARPORT RE -ROOFING PROJECT