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Home My WebLink AboutHA Properties - VendorsPALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES SUBMITTED BY: JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR DATE: JUNE 22, 2006 CONTENTS: 2006-2007 PALM DESERT HOUSING AUTHORITY VENDOR LIST Recommendation: By minute motion authorize the use of vendors on the attached Palm Desert Housing Authority Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Executive Summary: By authorizing the use of the attached updated vendor list for the Housing Authority properties, the Authority's contracted management company will be able to utilize the companies for services and supplies at an accelerated efficiency due to their immediate accessibility. The list is updated annually and amended as needed to ensure quality, availability and competitive pricing. Discussion: The Agency now owns approximately 1,000 rental units operated by the Palm Desert Housing Authority. Pursuant to Section 3.32.110 of the Municipal Code the Housing Authority has the authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. The vendors on the attached list may be utilized by our outside management company in order to provide routine, recurring services, supplies and maintenance to our properties. As a responsibility to obtain the best prices the contracted management company routinely G:\RDA\Patty Leon \WpdocsUMM\staff report\Contracts of Vendors for RPM Company 6-22-06.wpd STAFF REPORT 2006-2007 PALM DESERT HOUSING AUTHORITY VENDOR LIST JUNE 22, 2006 PAGE 2 obtains bids depending on the type of supply, service or maintenance to be completed. Bids are always requested of local providers as well as outside the area to ensure competitive pricing. The attached list supercedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, and availability of service, supplies and maintenance providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the properties. The Housing Commission reviewed and approved this recommendation at its regular meeting of June 14, 2006. Submitted by: ane M. Moore sing Authority Administrator JMM:pl Approval: Department Head: • ave Yr.. Director Redevelopment/Housing elopment Carlos Ortega, Efcutive Director Paul Gibson, Director of Finance G:\RDA\Patty Leon\WpdocsUMM\staff report Contracts of Vendors for RPM Company 6-22-06.wpd PDHA Maintenance and Supplies Vendor List 2006-2007 Vendor Location Service Provided Apartment Industry Services (typically these services are geared toward this industry): Creative Outdoor advertising Five Star Services, Inc. Great American Business Peachtree Business Products Rudi's Newsletters, Inc. Upbeat, Inc. Building Maintenance Services: Cleaning: ABS Ana Rosa Cleaning & Painting Crime Scene Steri-Clean Millennium Carpet Cleaning Silvia's Cleaning Ultimate Property Services Supplies: Dunn Edwards Corp Home Depot Supply/CRC ICI Dulux Paint Centers Lowe's Padre Janitorial Supplies Corp Superco Specialty Products Waxie Sanitary Supply Individual Unit Repair: A-1 Restoration and Repair Aavco Electric Alvares Refinish Amen Air, Inc. American Leak Detection Cove Electric Debinaire Co., Inc. Elite Electric Executive Environmental Services EZ Sliding Doors and Windows Five Star Services Generations Construction, Inc. Henry's Glass and Mirror Home Co Jax Plus, Inc. Johnstone Supply Maple Leaf Heating and Air Southwest Plumbing The Lock Shop Valley Plumbing CarpetNinyl/Window/Appliance Rep ABC Blinds Contract Carpet Corp. Criterion Supply, Inc. Curtis Allen Floor Covering Inland Maytag Pacific Verticals Inc. Office Products and Services: HRS USA/Costco Office Depot Palm Desert Printing Staples Valley Office Equipment Viking Office Products Riverside Mail Order -Sacramento, CA Mail Order -Houston, TX Mail Order -Atlanta, GA St. George, UT Mail Order -St. Louis, MO Cathedral Ctiy, CA Indio Inland Empire Banning, CA Palm Desert, CA Fountain Valley, CA Cath City & Berm Dunes, CA RM & La Quinta, CA Palm Desert, CA La Quinta, CA San Diego, CA Velenciam,CA San Diego, CA Cathedral City, CA Whittier, CA Inland, CA. Cathedral Ctiy, CA Palm Springs, CA Palm Desert, CA Placentia, CA Riverside, CA. Pasadena Palm Springs, CA Sacremento Chino, CA Bermuda Dunes, CA Bermuda Dunes, CA Palm Springs, CA Commerce, CA Palm Desert, CA Thousand Palms Palm Desert, CA Indio, CA lacements: Chatsworth, CA Anaheim, CA San Diego, CA Corona, CA San Bernardino, CA Lake Elsinore, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Cathedral City, CA Mail Order -Los Angeles, CA Replacement Flags/Door Mats/Etc. Replacement Flags/Door Mats/Etc. Replacement Flags/Door Mats/Etc. Replacement Flags/Door Mats/Etc. Apartment Industry Newsletter Replacement Flags/Door Mats/Etc. Cleaning Service Cleaning Service Cleaning Service Carpet Cleaning/Maintenance Cleaning Service Cleaning Service Painting Supplies Hardware/Supplies Painting Supplies Hardware/Supplies Janitorial Supplies Janitroial Supplies Janitorial Supplies Resurfacing Counter Tops, bathtubs, etc. Electrical Contractor * Up to $2,500 per occurrence Electric repair HVAC Supplies/Repair *Up to $2,500 per occurrence Plumbing Service * Up to $2,500 per occurrence Electrical Contractor * Up to $2,500 per occurrence HVAC Supplies/Repair *Up to $2,500 per occurrence Electric repair Air testing & cleaning Wardrobe Doors/Broken Glass Resurfacing Counter Tops, bathtubs, etc. Resurfacing Counter Tops, bathtubs, etc. Glass Repair Interior Exterior repair *Up to $2500 per occurrence Wiring Repair -Telephone and Cable HVAC Supplies/Repair *Up to $2,500 per occurrence HVAC Supplies/Repair *Up to $2,500 per occurrence Plumbing Service * Up to $2,500 per occurrence Keys/Lock Repair Plumbing Service * Up to $2,500 per occurrence Window Coverings Floor Covering Floor Covering Floor Covering Appliances Window Coverings Supplies Office Supplies/Equipment Printing Service Office Supplies/Equipment Office Supplies/Equipment Office Supplies/Equipment PDHA Vendor List 2006-2007 Page 1 of 2 Exterior Property Repairs and Maintenance: Atlas Awning Co Palm Springs, CA Bunde Roofing and Associates Thousand Palms, CA Calendar Girl Signs Door Service Company, Inc. Empire Waterproofing, Inc. Garrett Concrete Coring and Saw Guzman Pool Service Palm Desert, CA Palm Springs, CA Fontana, CA Chino, CA Indio, CA H & H Ornamental Palm Springs, CA Pacific Sun Casual Furniture/Sundrell Hemet, CA Palm Springs Welding Patio Furniture Doctor, Inc. Rafael Lopez Design Southwest Aquatics VM Pool Service Zues Construction Palm Springs, CA Cathedral Ctiy, CA La Puente, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Maintenance Equipment and Repair: Electric Car Distributors Rancho Mirage, CA Town and Country Golf Cars, Inc. Hemet, CA Environmental Services: Castlerock Environmental, Inc. Executive Environmental Srvs Corp. HRA Environmental Consulting TRC Environomics Property Services: Courtesy Patrol: Bower Security Olinn Executive Security Progressive Private Security Securitas Security Services USA Pest Control: Dewey Dumphy's Extermapest Terminex Santa Fe Springs, CA South Pasadena, CA Irvine, CA Irvine, CA Palm Desert, CA Palm Desert, CA Riverside,CA Palm Desert, CA Palm Desert Cathedral City Palm Desert Carport Repair *Up to $2500.00 per occurrence Roof Repairs *Up to $10,000 per building Signage Gates/Garage Door Repair Resurfacing of Wooden Decks Concrete Walkway Repairs *Up to 2,500 per occurrence Pool Service Welding Repairs/Section Replacement Pool Furniture Repair and Replacements Welding Repairs/Section Replacement Pool Furniture Repair Small Contractor Repairs *Up to $1,000 per occurrence Pond Maintenance Pool Service Interior / exterior construction Electric Car Equipment/Maintenance Electric Car Equipment/Maintenance (Coordinated and Approved through City's Risk Manager) Environmental Services Environmental Services Environmental Consulting Environmental Services Courtesy Patrol Services Courtesy Patrol Services Courtesy Patrol Services Courtesy Patrol Services Pest Control Services Pest Control Services Pest Control Services PDHA Vendor List 2006-2007 Page 2 of 2