HomeMy WebLinkAboutSR - HA25090 - Carports at Palm Village Apts.Contract No. HA25090
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE STAFF TO NEGOTIATE WITH TOP -RANKED CONTRACTOR
(SUNWIZE TECHNOLOGIES, INC./GENSELF) FOR THE DESIGN AND
CONSTRUCTION OF CARPORTS WITH PHOTOVOLTAIC SOLAR
ARRAYS LOCATED AT THE HOUSING AUTHORITY PROPERTY KNOWN
AS PALM VILLAGE APARTMENTS
SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR
CONTRACTOR: SUNWIZE TECHNOLOGIES, INC.
1155 FLATBUSH RD.
KINGSTON, NY 12401-7011
GENSELF
78-015 WILDCAT DR., STE. 101
PALM DESERT, CA 92211
DATE: JUNE 22, 2006
CONTENTS: REQUEST FOR PROPOSALS
Recommendation:
By Minute Motion, that the Palm Desert Housing Authority:
1) Authorize staff to negotiate an agreement in an amount not -to -exceed
$625,000 with the top -ranked contractor (SunWize Technologies,
Inc/Genself) to secure design and construction requirements; and
2) Authorize Chairman to execute all necessary documents to facilitate the
negotiated contract, including appropriate contingencies.
Committed funds are available in 2006-2007 Capital Budget Account No. 870-4349-433-4001.
Executive Summary:
Approval of this request will allow staff to negotiate with the top -ranked design/build contractor
(SunWize Technologies, Inc./Genself) for design and construction of carports with photovoltaic solar
arrays at the Palm Village Apartments. These carports will provide shade to fifty-six (56) spaces for
residents' vehicles, and will offset the electric needs for nine housing units and the common areas
located in three separate buildings within the site with the use of photovoltaic solar arrays.
Discussion:
In April 2006, staff received authorization from the Housing Authority to solicit design/build bids for
the Palm Village Apartments Carports with Photovoltaic Solar Arrays project. Staff conducted a
public bidding period from May 2 through May 24, 2006. Although there was initially a great deal of
interest in the project, and staff forwarded notices to as many contractors as possible and followed
STAFF REPORT
Authorize Negotiations with Top Ranked Contractor
Page 2 Of 2
June 22, 2006
up with phone calls to solicit interest in the project, no bids were submitted. Many of the contractors
informed City staff that they planned to bid this project, but no bids were received on the day of bid
opening.
In follow up of potential bidders, it became apparent that everyone was extremely busy and there
was not enough time to submit a complete bid package. Although the bid date had passed, staff
asked interested contractors to submit any designs that they had worked on and had not been able
to complete.
Proposals were received from two firms, and evaluations were based on design and bid price. Staff
would like authorization to negotiate with the top -ranked contractor (SunWize Technologies,
Inc./Genself) to work with them on proposed design concepts and budget.
The Palm Village Apartments are currently under construction. Staff wants to proceed with this
project in a timely manner in order to have the carports completed along with the construction of the
apartments. If this project is put out to bid again, there is no reason to believe that more, or more
competitive, bids would be received.
Staff recommends negotiating with the top -ranked contractor (SunWize Technologies, Inc./Genself)
for the design/build needs as required to complete this project. The second -ranked firm submitted a
cost almost 50% higher than SunWize's.
Submitted by:
Missy Wigh
Project Coordinator
Department Head:
2/./
6a i YrigoOn
Director of Revelopment/Housing
Approval:
Carlos L. Ortegg, Executive Director
Lauri Aylaian
Redevelopment Manager
Approval:
McCart y
edevelopmen
Paul S. Gibson, Director of Finance
G:1RDA\MELISSA W IGHTMAN\PALM VILLAGE APARTMENTS\STAFF REPORT- REJECTION OF BIDS.DOC