HomeMy WebLinkAboutSR - HA23650A - California VillasREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
23650A
AUTHORIZE AWARD OF CONTRACT NO. HA- n TO HARRIS &
ASSOCIATES FOR CONSTRUCTION MANAGEMENT SERVICES FOR
THE EXTERIOR RENOVATION WORK AT CALIFORNIA VILLAS
LAURI AYLAIAN, REDEVELOPMENT MANAGER
HARRIS & ASSOCIATES
74-333 HIGHWAY 111
PALM DESERT, CA 92260
MAY 11, 2006
CONTRACT NO. HA-_23650A
By Minute Motion, that the Housing Authority Board:
1. Authorize award of a professional services agreement (Contract No. HA- 23659A)
to Harris & Associates in the amount of $149,760 for construction management
services for the exterior renovations of the California Villas;
2. Authorize Finance Director to set aside $14,976 as 10% contingency (use of
contingency requires additional action); and
3. Authorize the Chairman to execute said contract.
Funds are available in Account No. 871-8680-466-4001.
Executive Summary:
Acceptance of staff's recommendation will result in replacement of the current consulting
construction manager for the California Villas renovation project with another firm for the
remainder of the project. Replacement of the existing firm is necessary to provide an
appropriate level of construction administration, inspection, and contractor oversight on this
project.
Discussion:
In July 2004, an agreement was executed with V2C Group, Inc. to perform construction
management services for the California Villas renovation project. Under that agreement, the
design, bidding, and contract award phases for the exterior renovations portion of the project
was completed, and design of the civil site improvements and landscaping was substantially
completed.
Staff Report
Authorize award of Contract to Harris & Associates for CM services — Calif. Villas
Exterior Renovation Project
Page 2 of 2
May 11, 2006
The schedule for the renovation work has been extended much longer than was anticipated due
to a number of changes, discoveries regarding existing conditions, and other factors that were
beyond the control of V2C. At this point, the construction contract has been awarded to Portrait
Homes (Corona, California) and the Notice to Proceed has been issued. V2C Group, Inc. will
now not be able to complete the construction management work to the level of service required
by the Housing Authority, and therefore, staff has endeavored to identify a suitable replacement
firm. Toward that end, several additional professional services firms on the pre -qualified
Consultants' List for 2006 were contacted and asked to review the scope of work, their existing
commitments, and the schedule under which the project will be constructed. Harris &
Associates was able to provide a proposal for construction management services through the
construction phase of the exterior renovation work, and is able to commit the appropriate time
and manpower to assure completion of the project in accordance with the standards expected
by the Housing Authority.
Therefore, staff requests the award of the subject contract in the amount of $149,760 plus
allocation of ten percent of the contract amount ($14,976) for contingency to cover changes in
the project scope that are likely to occur during the course of the construction of the exterior
renovations.
Harris & Associates has also provided a proposal for providing construction management and
inspection services for the surrounding site work and landscape renovation. Although staff
intends to use Harris & Associates to provide those services, the duration of the construction
work and the extent of services that will be required has not been defined clearly enough to
recommend contract approval at this time. Staff will return to the Housing Authority at a future
date to request authorization to extend the contract services to cover this next phase of
renovation work.
Submitted by:
Lauri Aylaian
Redevelopment Manager
mh
Approval:
Carlos L. Ortega, E'xecu - Director
G:\RDA\Maria Hunt\WPDATA\AYLAIAN\STFRPTS\051106CVApts Harris Assocs.doc
Department Head:
Dave Yrigoye
Director of Rid Iopment/Housing
Paul �.GGibson,PSirector of Finance
BY HOUSG AUTH
ON 5—I (-0(c
VERIFIED BY: '/Z) L'�)
Original on file with City Clerk's Office