HomeMy WebLinkAboutSR - HA Properties Mgmt SvcsREQUEST:
SUBMITTED BY:
DATE:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
RATIFICATION OF AN ADJUSTMENT TO THE MANAGEMENT FEE
PURSUANT TO SECTION C-27 (IV) OF THE AGREEMENT FOR
PROPERTY MANAGEMENT SERVICES BY AND BETWEEN THE
PALM DESERT HOUSING AUTHORITY AND RAY, DOUGLAS,
ANN, AND PATRICK INC., A.K.A. RPM COMPANY (HA 25970)
JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR
APRIL 26, 2007
By Minute Motion, that the Housing Authority ratify an adjustment to the
management fee pursuant to the agreement for management services (HA
25970) by and between the Palm Desert Housing Authority and Ray,
Douglas, Ann, and Patrick Inc., a.k.a. RPM Company from $33 to $34 per
door.
By Minute Motion, that the Housing Authority continue approval of
management services for Country Village Apartments (HA 23240A) in the
amount of $2,500 per month plus ten percent supervision fee on all Agency
approved replacements and capital repair costs.
Executive Summary:
RPM Company has been the professional service provider for the management of the
Housing Authority's properties since 1998. Annually, staff conducts an evaluation of their
performance for the purposes of ensuring they are meeting the Authority's goals, as well
as, meeting the requirements of their contract. Their performance based on a tour and
physical condition of the properties, overall property management including the affordable
compliance, and tenant input justifies an increase from $33 to $34 per unit for
management services.
Discussion:
On November 16, 2006, the Palm Desert Housing Authority approved a new 24-month
professional services contract with RPM Company for property management services of
the nine affordable housing rental properties owned by the Agency (Contract No.
HA25970). The management contract provides for day-to-day management and operation
of the properties, including but not limited to, certifying tenants on the affordable housing
program, recordkeeping, leasing, and overall maintenance and repairs of the property.
Staff Report
Ratification of Adjustment to Management Fee — RPM Company Contract (HA 25970)
Page 2 of 2
April 26, 2007
Staff measured RPM Company's performance based on a tour and physical condition of
the properties, overall property management including the affordable compliance, and
tenant input.
Under the scope of the agreement, the Authority is required to advise RPM Company of
the approved management fee increase by May 1 of each year. Based on the results of the
property tour, the survey of tenants and the level of management, staff recommends
amending the fee from $33 to $34, a $1 per door increase, effective July 1, 2007, and
herein request ratification thereof.
Excluded from contract (Contract No. HA25970) with RPM Company is the management
service for Country Village Apartments. On June 22, 2006 the Palm Desert Housing
Authority approved a separate agreement (Contract No. HA23240A) for the property
management services at Country Village. Staff recommends that we continue the original
request of a flat fee of $2,500 per month and a 10% supervision fee for all agency
approved replacements and capital repair costs, until which time the disposition of the
property is determined.
Submitted by:
Jfa M. Moore
ousing Authority Administrator
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Approval:
cCarthy,
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Carlos L. Orta
Executive Di ctor
Dave Yrigoy
Director edevelopment/Housing
Paul S. Gibson, Director of Finance
3Dr°Ve BY HOUSG AUTH
ON
VERIFIED BY:
Original on file with City Clerk's Office
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