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Home My WebLink AboutPRELIM - HA - 12/14/06 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, DECEMBER 14, 2006 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Ferguson convened the meeting at 3:01 p.m. II. ROLL CALL Present: Member Jean M. Benson Member-elect Cindy Finerty Vice Chairman Richard S. Kelly Member Robert A. Spiegel Chairman Jim Ferguson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Doug Van Gelder, Director of Information Systems Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Jorge Rodriguez, Fire Marshal/Battalion Chief, Palm Desert Fire Dept./Riv. Co. Fire Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Kelly, and 4-0 vote of the Authority Board, Chairman Ferguson adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:04 p.m. He reconvened the meeting at 4:01 p.m. PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 14, 2006 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of November 16, 2006. Rec: Approve as presented. Upon motion by Ferguson, second by Spiegel, the Consent Calendar was approved as presented by a 5-0 vote of the Authority Board. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE 2007 MASTER CONSULTANTS LIST (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL AND THE PALM DESERT REDEVELOPMENT AGENCY). Redevelopment Manager Lauri Aylaian stated that two consultants' names were inadvertently left off the list that was presented in the Agency Board packets. She asked for approval of the revised list, adding that it had been provided to the City Clerk. Member/Councilman Spiegel moved to, by Minute Motion, approve the revised 2007 Master Consultants List, authorize staff to negotiate agreements and contract amendments with qualified consultants listed therein, the City Manager/Executive Director to execute same; and approve the proceedings for selection and award of contracts as set forth in the accompanying staff report as authorized by Section 3.32.090 of the Palm Desert Municipal Code. Motion was seconded by Ferguson and carried by a 5-0 vote. 2 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 14, 2006 B. REQUEST FOR AUTHORIZATION OF THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES. Member Spiegel moved to, by Minute Motion, authorize the use of vendors on the accompanying staff report's Housing Authority Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Motion was seconded by Ferguson and carried by a 5-0 vote. C. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION PHASE OF THE LAGUNA PALMS APARTMENTS REHABILITATION PROJECT (CONTRACT NO. HA25760A). Member Spiegel asked if this new contract replaced Stantec Inc., costing the Agency $177,208. Redevelopment Manager Lauri Aylaian replied that it did. In further response, she said part of Stantec's contract was not paid; services not performed would not be paid to them and there was some residual amount left. Essentially, Stantec provided services during the design phase, getting the project up to the bidding phase. However, the majority of the work associated with the subject contract was for the bidding and construction phases, which the $175,000 would cover. Stantec covered a quarter of the work; the majority of the work will be covered under the new contract. Member Spiegel asked if a substantial amount of money would then be returned. Ms. Aylaian replied that half of the contract had not been spent. Member Spiegel moved to, by Minute Motion, authorize: 1) Award of the subject professional services agreement to Vanir Construction Management, Inc., San Bernardino, California, in the amount of $177,208 plus reimbursable expenses of $5,000 for exterior renovation and site improvements to be conducted at the Laguna Palms Apartments; 2) Chairman to execute said document; 3) Director of Finance to set aside the amount of $17,721 as 10% contingency (use of contingency requires additional action) —funds are available in Account No. 871-8610-466-4001. Motion was seconded by Benson and carried by a 5-0 vote. VII. CONTINUED BUSINESS None 3 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 14, 2006 4 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 14, 2006 VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None Note: At the Regular City Council Meeting of this date, the annual rotation of Mayor and Chairman of the Redevelopment Agency took place, with Mayor Pro Tem/Vice Chairman Kelly being appointed to serve as Mayor/Chairman for the coming year and Councilmember/Member Benson being appointed to serve as Mayor Pro Tem/Vice Chairman. XI. ADJOURNMENT With Authority Board concurrence, Chairman Kelly adjourned the meeting at 7:15 p.m. RICHARD S. KELLY, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 5