HomeMy WebLinkAboutSR - HA23650B - California Villas Rehab - Mgmt SvcsREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
AUTHORIZE THE AWARD OF A PROFESSIONAL SERVICES
AGREEMENT (CONTRACT NO. HA 23650B ) TO HARRIS &
ASSOCIATES IN THE AMOUNT OF $135,240.00, PLUS
REIMBURSABLE EXPENSES OF $5,000.00 FOR CONSTRUCTION
MANAGEMENT SERVICES FOR PHASE B (SITE IMPROVEMENTS)
OF THE CALIFORNIA VILLAS REHABILITATION PROJECT
JAMES CONWAY, PROJECT COORDINATOR
HARRIS & ASSOCIATES
74-333 HIGHWAY 111, SUITE 101
PALM DESERT, CA 92260
JANUARY 11, 2007
PROFESSIONAL SERVICES AGREEMENT
By Minute Motion that the Palm Desert Housing Authority:
1. Authorize the award of a professional services agreement (Contract No.
HA 23650B ) to in the amount not to exceed $135,240.00 plus
reimbursable expenses not to exceed $5,000.00 for construction
management services for Phase B of the California Villas Rehabilitation
Project (Site Improvements);
2. Authorize Chairman to execute said documents; and
3. Authorize the Finance Director to set aside the amount of $13,524.00 as
a 10% contingency (use of the contingency requires additional action).
Funds are available in Account Number 871-8680-466-4001.
Executive Summary:
Approval of the staff recommendation will provide professional services necessary to
manage Phase B site improvements at California Villas Apartments. The recommended
Construction Management firm has successfully provided similar services on Phase A
(exterior renovation) of the project. Rejection of staffs recommendation would reduce
Staff Report
Authorize award of contract for construction management services for Phase B site
improvements at California Villas Apartments
Page2of3
January 11, 2007
construction oversight controls and could increase the Authority's exposure to construction -
related claims.
Discussion:
California Villas Apartments is a 141-unit apartment complex located in Project Area No. 4
just north of Fred Waring Drive and west of Warner Trail. Since acquiring California Villas
Apartments in 2003, several exciting projects have been completed at the complex,
including the complete renovation of the community and office areas. Additionally, interior
renovation on 120 units was performed, and the exterior renovation of the buildings will be
completed in early 2007.
Staff has been pleased with the performance of Harris & Associates, the construction
management firm that is currently handling the Phase A exterior renovations. Their
services have included: performance of inspections during construction; administration of
the construction contract; negotiation of change orders; review of pay applications;
conducting progress meetings and preparing minutes for those meetings; preparing and
maintaining RFI logs and change submittals; and reviewing and approving detailed
schedules for performing the work.
Phase B will be an extensive site renovation project. In particular, it will include complete
removal of all hardscape and replacement with new ADA accessible paths of travel
throughout the complex, and new shade parking structures for assigned parking for the
complex. The project will also involve a new irrigation system and plant palate that will
bring the complex into full compliance with water conservation ordinances both by the City
and CVWD. It will also introduce a new maintenance building for the housing of equipment
used to maintain the complex, and will provide new signage for the property, and a new
ADA accessible entry for the new community room. Because Harris & Associates has
been on site for six months and thoroughly understands the project, and because they
have performed to all of our expectations, staff recommends the award of the Phase B
contract for construction management to Harris & Associates.
After a bidding process that should commence in February, construction is expected to
begin in March of 2007. Harris & Associates will manage the bidding and award processes
as well under the scope of services proposed for their contract.
G:\RDA\Beth Longman\Staff Reports\Conway\Harris & Assoc Calif Villas 011107.doc
Staff Report
Authorize award of contract for construction management services for Phase B site
improvements at California Villas Apartments
Page 3 of 3
January 11, 2007
In short, staff recommends that the Authority Board award a professional services
agreement for construction management services to Harris & Associates in the amount of
$135,240.00 for the California Villas Apartments Phase B site improvements.
Submitt y:
James"Saray, P • _ t Coordinator Jan oore, Housing Authority
Administrator
Puri Aylaian, Redevelopment Manager
Department Head:
' Dave Yrigoye , D' for of
Redevelopme ousing
Approval:
McCarthy, ACc'evelopment Paul S. Gibson, Director of Finance
Carlos L. Orte
Executive Director
-O(cY HOUSG AUTH
ON 1- 1H01
VERIFIED BY: 0) /IYT
Original on file with City Clerk's Office
G:\RDA\Beth Longman\Staff Reports\Conway\Harris & Assoc Calif Villas 011107.doc