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Home My WebLink AboutVendors - Svcs - Supplies & Maint for HA PropsPALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES SUBMITTED BY: JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR DATE: JUNE 14, 2007 CONTENTS: 2007-2008 PALM DESERT HOUSING AUTHORITY VENDOR LIST Recommendation: By minute motion authorize the use of vendors on the attached Palm Desert Housing Authority Vendor Listforthe purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Executive Summary: By authorizing the use of the attached updated vendor list for the Housing Authority properties, the Authority's contracted management company will be able to utilize the companies for services and supplies at an accelerated efficiency due to their immediate accessibility. The list is updated and amended as needed to ensure quality, availability and competitive pricing. Discussion: The Agency now owns approximately 1,000 rental units operated by the Palm Desert Housing Authority. Pursuant to Section 3.32.110 of the Municipal Code the Housing Authority has the authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list vendors may be utilized by our outside management company in order to provide routine, recurring services, supplies and maintenance to our properties. As a responsibility to obtain the best prices the contracted management company routinely G \rda\Patty Leon'JMM\staff report\Contracts of Vendors for RPM Company 6.14-07 wpd STAFF REPORT 2007-2008 PALM DESERT HOUSING AUTHORITY VENDOR LIST JUNE 14, 2007 PAGE 2 obtains bids depending on the type of supply, service or maintenance to be completed. Bids are always requested of local providers as well as outside the area to ensure competitive pricing. The attached list supercedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, and availability of service, supplies and maintenance providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the properties. The Housing Commission reviewed this recommendation at its regular meeting of June 13, 2007. Submitted by: Jine#/M. Moore Housing Authority Administrator JMM:pl Approval: fzF 'y i 1 ,�, t°n McCarthy, Aa1 evelopment Paul Gibson, Director of Finance G:\rda\Patty LeonUMM\staff report\Contracts of Vendors for RPM Company 6-14-07 pd Department Head: ave Yrigoye z Director of development/Housing Carlos Ortega, xecutive Director 11cv-d)*BY HOUSG AUTH ON (P )LJ - C57 VERIFIED BY: ROC Original on file with City Clerk's Office Approved the recommendation, with staff requested to review the list to ensure Palm Desert vendors were utilized as much as possible. 5-0 P.D.H.A. VENDOR LIST as or 06/W07 Vendor Location Service Provided Apartment Industry Services (typically these American Messaging Creative Outdoor advertising Downey Sign & Lighting Five Star Services, Inc. Great American Business Jayco Industries JW Enterprises Muzak National Pen Corporation Peachtree Business Products Rudi's Newsletters, Inc. Sign -A -Rama Upbeat, Inc. Building Maintenance Services: a. Cleaning ABS Ana Rosa Cleaning & Painting Brian's Maintenance Crime Scene Steri-Clean Immaculate House Cleaning Millennium Carpet Cleaning Silvia's Cleaning The Professional of the Inland Empire Ultimate Property Services b. Pool Service Baja Blue Pools Guzman Pool Service Nick Robinsons Pool Service & Repair Pool Man Crew VM Pool Service Supplies: Dunn Edwards Corp HD Supply Facilities Maintenance ICI Deluxe Paint Centers Lowe's Padre Janitorial Supplies Corp Superco Specialty Products The Home Depot Supply -CRC United Rentals Northwest Waxie Sanitary Supply W lmar Supply Co. Zee Medical Zep Manufacturing Specialty Services: A-1 Restoration and Repair Alvarez Refinishing Inc. Bryson Moving Services Castlerock Environmental, Inc. Cheryl Kay Stem Interiors Crime Scene Steri-Clean Desert Moving Co. Disaster Survival Training Duct Pros Earth Systems Executive Environmental Services EZ Sliding Doors and Wndows Five Star Services Generations Construction, Inc. Haulaway Storage Container Henry's Glass and Mirror Jax Plus, Inc. Labor Ready Micro Clean Professor's PC Scott Design and Title 24 The Lock Shop Tops N Barricades Plumbing (• up to S2.500 per occurrence)_ American Leak Detection Maple Leaf Plumbing & Heating Southwest Plumbing Valley Plumbing services are aeared toward thls Industry); Lewisville, TX Riverside, CA Downey, CA Mail Order -Sacramento, CA Mail Order -Houston, TX Apple Valley, CA Palm Desert, CA Los Angeles, CA Mail Order -Detroit, MI Mail Order -Atlanta, GA St. George, UT Palm Desert, CA Mail Order -St. Louis, MO Cathedral City, CA Indio, CA Loma Linda, CA Inland Empire, CA Palm Desert, CA Banning, CA Palm Desert, CA Riverside, CA Fountain Valley, CA Coachella Valley, CA Indio, CA Cathedral City, CA Riverside, CA Palm Desert, CA Cathedral City & Bermuda Dunes, CA San Diego, CA Palm Desert, CA La Quinta, CA San Diego, CA Valencia, CA Rancho Mirage & La Quinta, CA Modesto, CA San Diego, CA San Diego, CA Chesterfield, MO Los Angeles, CA Cathedral City, CA Fullerton, CA La Quinta, CA Santa Fe Springs, CA Stockton, CA Rancho Cucamonga, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Bermuda Dunes, CA Pasadena, CA Palm Springs, CA Sacramento Chino, CA Stanton, CA Bermuda Dunes, CA Palm Springs, CA Pasadena, CA Desert Hot Springs, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Indio, CA Palm Springs, CA Palm Desert, CA Thousand Palms Indio, CA Pager Service/Repair Replacement Flags/Door Mats/Etc. Pool Signs Replacement Flags/Door Mats/Etc. Replacement Flags/Door Mats/Etc. Mailboxes Signage Property Phone Advertising Supplies Replacement Flags/Door Mats/Etc. Apartment Industry Newsletter Signage Replacement Flags/Door Mats/Etc. Cleaning Service Cleaning Service Cleaning Service Cleaning Service Cleaning Service Carpet Cleaning/Maintenance Cleaning Service Carpet Cleaning/Maintenance/Repair Cleaning Service Pool Service & Repairs Pool Service & Repairs Pool Service & Repairs Pool Service & Repairs Pool Service & Repairs Painting Supplies Hardware/Supplies Painting Supplies Hardware/Supplies Janitorial Supplies Janitorial Supplies Hardware/Supplies Rental Equipment Janitorial Supplies Interior Maintenance Supplies First Aid Kits Chemical Cleaning Supplies Resurfacing Counter Tops, bathtubs, etc. Resurfacing Counter Tops, bathtubs, etc. Movers Environmental Interiors Consultant Crime Scene Cleanup Movers Disater Survival Training Air Duct Cleaning & Sanitizing Special Inspections Air Testing & Cleaning Wardrobe Doors/Broken Glass Resurfacing Counter Tops, bathtubs, etc. Resurfacing Counter Tops, bathtubs, etc. Storage Containers Glass Repair Wring Repair -Telephone and Cable Temporary Labor Epoxy Coating Computer Install/Repair/Services Energy Consultant Keys/Lock Repair Road Safety Equipment Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies 8/8/2007 Page 1 PDHA Vendor List '07 '08 Alpe Order.xls P.D.H.A. VENDOR LIST as of 06/04/07 Vendor Location Service Provided Electrical (' up to 52.500 per occurrence): A & R Electric Specialties Aavco Electric Cove Electric Elite Electric Long Electric, Inc. HVAC (' uo to S5.000 oer occurrence): All Valley Air Conditioning Allied Refrigeration Amen Air, Inc. Debinaire Co., Inc. Fire & Ice Johnstone Supply Maple Leaf Plumbing & Heating Roofing 1' up to $10.000 per occurrence): AC Miller Roofing Bunde Roofing and Associates Petronella Roofing Roof Tile Specialty Inc Tree Service: Andy's Tree Service Aspen Tree Environmental Gus's Tree Service Steven Burt & Associates Town & Country Tree Service Tree Rite Arbor Services Vintage Associates CaroetNinvl/Window/ADoliance Replacements & Repair: ABC Blinds Carpet Collection Contract Carpet Corp. Criterion Supply, Inc. Curtis Allen FloorCovering Desert Maytag Inland Maytag Pacific Verticals Inc. Sun Appliance Service The Home Depot Supply The Professional of the I.E. Office Products and Services: Arrowhead Mountain Spring Water CDS Office Products HRS USA/Costco Office Depot Palm Desert Printing Professor's PC Sparkletts Drinking Water Staples Valley Office Equipment Viking Office Products Interior & Exterior Property Repairs and Maintenance: A.R.C. Concrete Advantage Courts Allen Fence Construction American Power Solutions Art Welding Atlas Awning Co B.G. Structural Engineering, Inc. Belfor USA Group BKS Construction, Inc Brian's Maintenance Commercial Door Company Competitive Asphalt Coatings Court Masters Sports Creative Concrete Solutions Door Service Company, Inc. Emery Land Clearing and Grading, Inc. Empire Waterproofing, Inc. First Quality Service Inc. Gabriel's Wrought Iron Garrett Concrete Coring and Saw Cathedral City, CA Whittier, CA Palm Desert, CA Riverside, CA. La Quinta, CA Indio, CA Long Beach, CA Cathedral City, CA Placentia, CA Norco, CA Commerce, CA Palm Desert, CA Cathedral City, CA Thousand Palms, CA Cathedral City, CA Palm Desert, CA Palm Desert, CA Morongo Valley, CA Thousand Palms, CA Bermuda Dunes, CA Barstow, CA Bermuda Dunes, CA Bermuda Dunes, CA Chatsworth, CA Van Nuys, CA Anaheim, CA San Diego, CA Corona, CA Palm Desert, CA Upland, CA Lake Ellsinore, CA Palm Springs, CA Ontario, CA Riverside, CA Louisville, KY Thousand Palms, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Palm Desert, CA Dallas, TX Palm Desert, CA Cathedral City, CA Mail Order -Los Angeles, CA Indio, CA Palm Springs, CA Desert Hot Springs, CA Fullerton, CA Cathedral City, CA Palm Springs, CA Palm Desert, CA Loma Linda, CA Palm Desert, CA Loma Linda, CA Pomona, CA Norco, CA Palm Springs, CA Palm Desert, CA Palm Springs, CA Indio, CA Fontana, CA La Quinta, CA Indio, CA Chino, CA Electrical Representative - Energy Savings Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Service/Repairs/Supplies Replacement/Repairs Replacement/Repairs Replacement/Repairs Replacement/Repairs Tree Trimming Service Tree Trimming Service Tree Trimming Service Tree Trimming Service Tree Trimming Service Tree Trimming Service Tree Trimming Service Window Coverings Floor Covering Floor Covering Floor Covering Floor Covering Appliances Appliances Window Coverings Appliance Repair/Parts All Applicances Service/Repairs/Supplies Carpet Cleaning & Repair Services Bottle Water Delivery Office Supplies/Equipment Supplies Office Supplies/Equipment Printing Service Computer Installation & Repair Bottle Water Delivery Office Supplies/Equipment Office Supplies/Equipment Office Supplies/Equipment Concrete Tennis / Playcourt Resurface & Restriping Fence Installation/Repair Property Lighting Wrought Iron Carport Repair 'up to $2500.00 per occurrence Structural Engineering Remediation & Disaster Repair Interior / Exterior Repairs & Construction 'up to $2500 per occurrence Exterior Property Services 'up to $2500 per occurrence Gates/Garage Door Installation & Repair Paving/Striping/Slurry Coat 'up to $2500.00 per occurrence Tennis / Playcourt Resurface & Restriping Concrete Overlay/Resurface/Replacement Gates/Garage Door Installation & Repair Demolition Resurfacing of Wooden Decks Exterior Property Services 'up to $2500 per occurrence Wrought Iron Concrete Walkway Repairs 'up to $2500 per occurrence el8/2007 Page 2 PDHA Vendor List '07-'08 Aipa Order xis P.D.H.A. VENDOR LIST as or 06/04/07 Vendor Location Service Provided H & H Ornamental Iron Harris & Associates Home Co International Paving Solutions Kent Westfall Plaster Services M.C. Builder, Corp. Osmond Construction Co. Pacific Sun Casual Fumiture/Sundrella Palm Springs Welding Patio Furniture Doctor, Inc. Portrait Homes Richard's Painting Company Santa Fe Builders Southwest Aquatics Sundrella Casual Furniture The Screenmobile Inc Top 2 Bottom Tru Green Chemlawn Ultimate Property Services Zues Construction Maintenance Equipment and Repair: D/A Pacific, Inc. Desert Fire Extinguisher Dynamic Golf Carts Electric Car Distributors Protection Service Industries Pyrotech Fire Protection Security Workz Town and Country Golf Cars, Inc. Courtesy Patrol & TowIna: ABC Towing Bower Security Get Alarmed Security Olinn Executive Security Progressive Private Security Securitas Security Services USA Universal Protection Service Pest Control: Anytime Killer Bee Removal Dewey Dunphy's Extermapest Terminex Truly Nolen Of America Cathedral City, CA Palm Desert, CA Bermuda Dunes, CA San Bemardino, CA Indio, CA Palm Springs, CA Palm Desert, CA Hemet, CA Palm Springs, CA Cathedral City, CA Corona, CA Cathedral City, CA Palm Desert, CA Palm Desert, CA Phoenix, CA Thousand Palms, CA Indio, CA Anaheim Fountain Valley, CA Palm Desert, CA Palm Desert, CA Palm Springs, CA Indio, CA Rancho Mirage, CA Los Angeles, CA Palm Springs, CA Orange, CA Hemet, CA Desert Hot Springs, CA Palm Desert, CA Indio, CA Palm Desert, CA Riverside, CA Palm Desert, CA Cathedral City, CA Palm Springs, CA Palm Desert, CA Cathedral City, CA Palm Desert, CA Palm Desert, CA Welding Repairs/Section Replacement 'up to $2500 per occurrence Construction Management Interior & Exterior repair *up to $2500 per occurrence Paving/Striping/Slurry Coat *up to $2500.00 per occurrence Exterior Repairs 'up to $2500 per occurrence Interior / Exterior Property Services *up to $2500 per occurrence Interior Repairs 'up to $2500 per occurrence Pool Fumiture Repair and Replacement Welding Repairs/Section Replacement *up to 12500 per occurrence Pool Fumiture Repair Exterior Construction 'up to $2500 per occurrence Painting Renovation Pond Maintenance Pool Fumiture Repair and Replacement Screen Replacement/Repair Renovation Landscaping Service Interior / Exterior Repairs `up to $2500 per occurrence Exterior Construction *up to $2500 per occurrence Security Camera System Repair Fire Extinguisher Replacement/Repair Electric Car Equipment/Maintenance Electric Car Equipment/Maintenance Office Alarm Systems & Repairs Fire Extinguisher Replacement/Repair Security Camera System Repair Electric Car Equipment/Maintenance Towing Courtesy Patrol Courtesy Patrol Courtesy Patrol Courtesy Patrol Courtesy Patrol Courtesy Patrol Killer Bee Removal Pest Control Pest Control Pest Control Pest Control 8/82007 Page 3 POHA Vendor Ust '07-'08 Alpe Order xts