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HomeMy WebLinkAboutPRELIM - HA 03/08/07 DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 8, 2007 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Kelly convened the meeting at 3:04 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Jim Ferguson Member Cindy Finerty Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen City Clerk Amir Hamidzadeh, Director of Building & Safety Patrick Conlon, Director of the Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Jorge Rodriguez, Fire Marshal, Palm Desert Fire/Riverside Co. Fire Dept./CDF Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, Chairman Kelly adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:05 p.m. He reconvened the meeting at 4:04 p.m. DRAFT [PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 8, 2007 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of February 8, 2007. Rec: Approve as presented. B. HOUSING COMMISSION MEETING MINUTES for December 13,2006, and January 10, 2007. Rec: Receive and file. C. REQUEST FOR AUTHORIZATION to Advertise and Call for Bids for the Phase B Site Improvements at California Villas (Contract No. HA23650C). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the subject project. D. REQUEST FOR APPROVAL of the Assignment of Contract No. HA25090 — Design and Construction of Carports with Photovoltaic Solar Arrays at the Palm Village Apartments. Rec: By Minute Motion, approve assignment of the subject contract with SunWize Technologies, Inc., a New York Company, to SunWize Technologies, Inc., a Delaware Company. Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None 2 DRAFT [PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 8, 2007 VI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE CITYWIDE TREE PRUNING PROGRAM (CONTRACT NO. C26210, PROJECT NO. 932-07) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Councilman/Member Spiegel noted the low bid from Tree Element Inc., Yorba Linda, California, was $29,710, and the second lowest bid from Tree Rite, who were local,was$229,780; a$70 difference. He said the City could go over $70 because it was a Charter City. He asked Landscape Manager Spencer Knight if he preferred to go with Tree Rite. Mr. Knight replied that Tree Rite had performed this contract on previous occasions and provided good work, and on that basis he answered yes. Mr. Erwin said it was not sufficient reason to do so. Councilman/Member Ferguson clarified that as a Charter City the City of Palm Desert adopted the California Government Code for issuing contracts. He went on to say this issue was recently discussed when the City did the design build for the Desert Willow Clubhouse, and the thought was for every preference the City gave to local bidders, other cities would do the same that even the contractors were against it. Mayor/Chairman Kelly pointed out there were also many headquarters located in Palm Desert. Councilman/Member Spiegel moved to, by Minute Motion: 1) Award the subject contract to Tree Elements, Inc., Yorba Linda, California, in the amount of $229,710; 2) authorize the Director of Finance to set aside an additional 10%contingency in the amount of$22,971; 3)authorize the Director of Finance to appropriate$51,681 of the total contract amount to the respective Housing Authority Landscape Maintenance Budget line items plus set aside $5,168 of the total contingency to the respective Housing Authority Landscape Maintenance Budget; 4)authorize the Mayor to execute said contract—funds are available in various General Fund accounts, Assessment District Fund 200 Accounts, and as appropriated to the Housing Authority 2006/07 facility budgets. Motion was seconded by Ferguson and carried by a 5-0 vote. 3 DRAFT [PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 8, 2007 B. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION OF MONUMENT SIGNAGE LOCATED AT THE HOUSING AUTHORITY PROPERTY KNOWN AS ONE QUAIL PLACE (CONTRACT NO. HA25100A). Councilman Spiegel moved to, by Minute Motion, authorize: 1)Award of the subject contract to Sign-A-Rama, Palm Desert, California, in the amount of $39,269; 2) Director of Finance to set aside the amount of$3,927 as 10% contingency for the project (use of contingency requires additional action)—committed funds are available in the FY 2006/07 Capital Budget Account No. 871-8660-466-4001. Motion was seconded by Finerty and carried by a 5-0 vote. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Vice Chairman Benson commented that Palm Desert Housing Authority's Falcon Crest affordable housing project was worthy of residents' showing it off to their guests. She said no one would believe the starting price for those homes was $199,000, and it was a remarkable project. Chairman Kelly agreed and commended staff for the good work on that project. He was sure the adjacent senior complex being built there would be equally high caliber. 4 DRAFT [PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 8, 2007 XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, Chairman Kelly adjourned the meeting at 5:38 p.m. RICHARD S. KELLY, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 5