HomeMy WebLinkAboutSR - HA25760 - CO1 - Laguna Palms AptsREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF
$693,530.98 FOR PORTRAIT HOMES, INC., (CONTRACT NO.
HA25760) FOR INTERIOR BUILDING RENOVATIONS NOT
PREVIOUSLY SCOPED FOR THE LAGUNA PALMS
REHABILITATION PROJECT
JAMES CONWAY, PROJECT COORDINATOR
PORTRAIT HOMES, INC.
265 NORTH JOY STREET, SUITE 200
CORONA, CA 92879
MAY 10, 2007
CHANGE ORDER NO. 1
By Minute Motion that the Palm Desert Housing Authority:
1. Authorize Change Order No. 1 to Contract HA25760 with Portrait
Homes, Inc., in the amount of $693,530.98 for the inclusion of a fire
sprinkler system to serve all structures on the site; a complete electrical
rewiring of all units, office, laundry, and maintenance shop; constructing
new interior walls as needed; addressing areas of concern and
upgrading them; and the elimination of the south perimeter wall from the
contract.
2. Authorize Chairman to execute said documents; and
3. Authorize the Director of Finance to appropriate $693,530.98 to account
number 871-8610-466-4001.
Executive Summary:
Approval of the staff recommendation will add components to the project including a new
fire sprinkler system to serve all units; rewiring of the units including the office, laundry
room, and maintenance shop; construct interior walls that were behind closet doors and not
easily identified, and modify existing cabinetry to accommodate renovations. These items
were not part of the original scope of work for the Laguna Palms Rehabilitation project,
however, staffs recommendations to include these changes enhances the safety features
of the buildings as well as takes advantage of opportunity to rewire the units while the
property is "down to the studs."
Staff Report
Approve Change Order No. 1 to Portrait Homes, Inc., Contract (HA 25760)
Page 2 of 3
May 10, 2007
Discussion:
In March 2007, the Housing Authority authorized the Notice to Proceed to Portrait Homes,
Inc., for interior, exterior, and site renovations at Laguna Palms Apartments. It is expected
that the rehabilitation work will be completed by the end of 2007.
This Change Order includes a credit for the removal and reconstruction of the south
perimeter wall in the amount of $86,325.25. Additional engineering will be necessary due
to drainage concerns on the property from adjacent parcels and a new design will be
brought forward in the future for approval.
Change Order No.1 addresses several items that were not included in the original scope.
Although not a requirement, addition of a fire sprinkler alarm system for all the buildings
was suggested by the fire department to enhance the safety features of the buildings.
Given our Tong -term commitment to the project and health and safety benefits, staff is
recommending implementation of the sprinkler system in an amount not to exceed
$311,114.32.
The second item adds the electrical rewiring of all 48 units including the office, laundry
room, and maintenance shop. This again was not a requirement, however from the
exterior of the buildings the contractor, through the demolition effort, requested the removal
of all exterior stucco at no additional cost to the Authority providing the Authority with an
unexpected opportunity to rewire the units from the outside. Previously, a portion of the
work was to be done from the interior by the Contractor on an "as needed" basis, however
with the stucco removed, staff feels this is a good opportunity to completely rewire the
buildings. This upgrade to the electrical systems is requested at a cost not to exceed
$223,342.63.
The third item includes several interior upgrades such as construction of new interior
bedroom walls that were hidden behind closets, alterations to hidden pantry alcoves,
repairs to several window headers that are necessary due to unexpected deterioration and
minor modifications to existing cabinetry due to the recommended renovations.
Additionally, there is some work necessary to building sewer clean -outs. All of which total
$245,399.28.
Staff is requesting that the funds be appropriated for Change Order No. 1 in the amount of
$693,530.98 as opposed to the use of the established contingency since these requests
are primarily additions to the scope of the project and not unforeseen conditions that may
arise due to the renovation project. Staff, the construction management firm, and the
architect believe that these proposed changes represent a fair value for the changed work
and therefore recommends approval of Change Order No. 1.
G:\rda\Beth Longman\Staff Reports\Conway\Portrait Homes LP CO 1 051007.doc
Staff Report
Approve Change Order No. 1 to Portrait Homes, Inc., Contract (HA 25760)
Page 3 of 3
May 10, 2007
Submitted by:
rdinator J Bt'Nloore, Housing Authority
Administrator
artfn Alvarez, Redevelopment Manager
Department Head:
ave Yri• en,%Director of
Redev; :•pment/Housing
Approval:
McCarthy, ACM Rec*pment Paul S. Gibson, Director of Finance
Carlos L. Orte ' • , Executive Director
%i .1 cLBY HOUSG AUTH
ON 5 -IC-C-7
VERIFIED BY: i21DK /11-)�
Original on file with City Clerk's Office
G:\rda\Beth Longman\Staff Reports\Conway\Portrait Homes CO 1 051007.doc
LAGUNA PALMS - INTERIOR & EXTERIOR REHAB
SUMMARY OF CONTRACT CHANGE ORDERS
CONTRACTOR: PORTRAIT HOMES, INC. CONTRACT NO. HA25760
ORIGINAL CONTRACT
ORIGINAL CONTINGENCY
ORIGINAL TOTAL
CONTRACT
CO # Change Order Description
1 Add fire sprklr, deduct wall, repair
headers, const closet walls, cabnts
2
3
4
5
TOTALS
Change
Order
Amount
693,530.98
of
Contract
13.74%
$ 693,530.98 13.74%
Original Appropriation Allocated to THIS CONTRACT
(not to entire protect)
$ 5 047 924.00 7`
504 92.00...............,•
iti aaaaaa as �a�, g
Revised
Contract
Total
5,741,454.98
For Internal Use Only - DO NOT SEND TO VENDOR
g/rda/Beth Longman/Staff Reports/Portrait Homs LP CO Log
$ 5,552,716.00
FUNDING
Additional
Appropriations
allocated to THIS
CONTRACT
Contingency
Balance for this
contract
504,792.00