Loading...
HomeMy WebLinkAboutHOUSG CMSN - 04/11/07:ELT PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETARY DATE: MAY 11, 2007 SUBJECT: HOUSING COMMISSION MINUTES Attached is the following Housing Commission Meeting Minutes approved at the Housing Commission Meeting held May 9, 2007: ► April 11, 2007 Meeting Minutes Please submit to the Housing Authority Board. Thank you. cc: Carlos L. Ortega, Executive Director FAitkitilY HOUSG AUTH ON ,44-0 VERIFIED BY: 9Jm /11 Original on file with City Clerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES APRIL 11, 2007 I. CALL TO ORDER Chairman Jane Turner convened the meeting at 3:30 p.m. II. ROLL CALL Present: Members Absent: Jane Turner Leo Sullivan Verna Smith Also Present: Carlos Ortega, Executive Director/City Manager Justin McCarthy, ACM for Redevelopment Dave Yrigoyen, Director of Redevelopment/Housing Janet Moore, Housing Authority Administrator Jessica Gonzales, Management Analyst - Housing Bryce White, Project Administrator James Conway, Project Coordinator Patty Leon, Recording Secretary Guest(s): Teresa Vakili, RPM Company Martin Alvarez, Redevelopment Manager III. ORAL COMMUNICATIONS Linda Ward For informational purposes, a copy of the staff report regarding the Regional Needs Assessment Allocation (RHNA) update was provided to the Commission for review. Janet Moore stated that the report will be received and filed at the City Council meeting of April 12th. The Commission was asked to review the report and call Janet Moore with any questions. IV. CONSENT CALENDAR Housing Commission Minutes APRIL 11, 2007 A. MINUTES of the Regular Housing Commission meeting of March 7 2007. With a Motion made by Commissioner Sullivan and seconded by Commissioner Smith the minutes were unanimously approved. V. REPORTS AND REMARKS A. COMMISSION REPORTS B. SUMMARY OF CITY COUNCIL AND REDEVELOPMENT AGENCY AGENDA ITEMS RELATED TO HOUSING, AND SUMMARY OF CITY COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS An update was provided to the Housing Commission for review. At this time, Jane Turner reported that Commissioner Linda Ward was unable to attend today's meeting but had asked that we share that she was very impressed with the housing tour especially the handbook; Mrs. Turner agreed. C. RPM MONTHLY STATUS REPORTS The Monthly Status Report for February was reviewed by the Commission. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT Report #1 for February was reviewed by the Commission. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS Report #2 for February was reviewed by the Commission. G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc Housing Commission Minutes APRIL 11, 2007 F. HOUSING AUTHORITY PROPERTIES UPDATE (JAMES) An update on the Housing Authority properties was provided to the Commission. Leo Sullivan inquired on the landscape work damaged by the frost. James Conway stated that the landscape affected by the frost was cut back but has new growth as seen during the Housing Tour. Trees that were removed due to the frost will be replaced in certain areas only. Janet Moore reported that it was brought to her attention, prior to the meeting, that trees were lost today due to the high winds. G. PALM DESERT HOUSING AUTHORITY RESIDENT SURVEY (JANET) The Commission was provided with the results of the survey mailed to all Housing Authority tenants. Leo Sullivan commented that the results were good and questioned the response number. Janet Moore stated that the report was adjusted to ensure that the number of units that were determined down or vacant reflected in the percentage of surveys returned. Jane Turner asked if there was a problem with regard to enforcing the rules since it was highlighted in the poor comments. Teresa Vakili replied that it is not a problem and provided an explanation with regard to the change of management at Catalina Gardens and the problematic tenant at Las Serenas that is no longer there. Jane Turner addressed Teresa Vakili and asked if she was satisfied with the results; Mrs. Vakili responded yes and noted that the managers are very good with responsiveness and enforcing the rules. VI. NEW BUSINESS A. RPM Company Fee Increase Rec: By Minute Motion: G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc Housing Commission Minutes APRIL 11, 2007 Action: Motion was made by Commissioner Sullivan and seconded by Commissioner Smith to forward a recommendation to the Palm Desert Housing Authority Board to ratify an adjustment to the management fee pursuant to the agreement for property management services by and between the Palm Desert Housing Authority and Ray, Douglas, Ann and Patrick Inc. A.K.A. RPM Company. Janet Moore reviewed the staff report, stating that consideration was given to the tenants' surveys, annual tour and periodic walk-through of the properties. Leo Sullivan questioned the duration of the contract and was under the impression that it was a five-year contract. Janet Moore responded that the initial contract with RPM Company was for five years, however legal counsel advised that because the properties were purchased with bond funds they are required to follow the tax- exempt bond rules established by the IRS. One of the rules prohibits continual contracts that allow automatic renewals. Therefore, RPM's Contract was adjusted to abide by those rules. B. Citywide Palm Tree Pruning and Removal Program Rec: By Minute Motion: Action: Motion was made by Commissioner Smith and seconded by Commissioner Sullivan to forward a recommendation to the Palm Desert Housing Authority Board to approve an award of Contract NO. C26220 to Tree Rite of Bermuda Dunes for the amount pertaining to the Housing Authority properties; $10,084.75 of the total contract and appropriate said amount to the respective Housing Authority landscape maintenance budget line items. Janet Moore reviewed the staff report, stating that the wording was adjusted to show the exact amounts appropriated to the respective accounts. Upon question of the cost per tree, Janet Moore responded that she understood it to be about $35 per palm tree. C. 2007-2008 Housing Authority Budget G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc Housing Commission Minutes APRIL 11, 2007 Rec: By Minute Motion: Action: Motion was made by Commissioner Sullivan and seconded by Commissioner Smith to forward a recommendation to the Finance Director to include the 2007-2008 Palm Desert Housing Authority Operating, Capital, and Replacement Budgets, with appropriate adjustments to the Reserve Expense of Candlewood Apartments, in the City of Palm Desert's Comprehensive Finance Plan for 2007-2008 to be presented to the Housing Authority Board for approval at a future meeting. Janet Moore reviewed the staff report. She provided an explanation with regard to the Agency's stipulated requirements in terms of housing needs and how each property was considered separately to determine its needs. Martin Alvarez was introduced to the Commission. Clarification was made to the asterisk noted on the "2006/2007 Actual" header, which denotes "based on eight months actual and four months budgeted". Leo Sullivan referenced Candlewood's budget comparison sheet and asked if the actual amounts included the previous owner's figures. Janet Moore explained that those figures are the Agency's only. The property was purchased in August of 2006 as a HUD property. Mr. Sullivan expressed concern on how no funds are being budgeted for the 2007-2008 Capital Expense and felt that we were being too conservative. Mrs. Moore explained that most of the repairs budgeted in the 06/07 Capital Expense are currently in process and anticipate completion by June 30, 2007. She noted that as long as the work has been solicited and monies have been encumbered it will carry over to the next year. In the event the property requires additional repairs, staff will provide a recommendation to this Commission at that time. Mr. Sullivan stated he was not comfortable with Candlewood's budget for 2007/2008 and felt that the amounts budgeted for the 5 G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc Housing Commission Minutes APRIL 11, 2007 Reserve Expense account were significantly low. Discussion ensued with an appropriate amount to increase the Reserve Expense; Commission agreed on $120,000. Janet Moore provided an update on Country Village's site improvements and discussed the budget as anticipated for the next 12 months. A consultant will be solicited to conduct a feasibility study. D. Catalina Gardens Community Room Rec: By Minute Motion: Staff requested that this item be pulled from the Agenda. E. Laguna Palms Project Rec: By Minute Motion: A copy of the staff report was provided to the Commission for review. The City Council received and filed this item at its March 22nd meeting to avoid contractor delay after the City Attorney's review. VII. CONTINUED BUSINESS VIII. INFORMATIONAL ITEMS A. HOUSING AUTHORITY NEWSLETTER (April) Newsletters were reviewed by the Commission. B. HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program. James Conway reported eight homes in progress. He stated that the consultant is delayed on submitting invoices for payments. G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc Housing Commission Minutes C. PALM VILLAGE APARTMENTS APRIL 11, 2007 An update on Palm Village Apartments was provided to the Commission as well as updated pictures of the construction phase. Bryce White reviewed the update, stating that construction of the carports has begun. A certificate of occupancy has not been issued to release the units. D. CATALINA GARDENS COMMUNITY ROOM An update on the Community Room was provided to the Commission as well as an updated picture. Bryce White reviewed the update. Jane Turner inquired on the water leak at the community room. Bryce White stated that RPM's staff repaired the leak given that the contractor was terminated. E. Phase II 20 Acre Site Update: 1) Falcon Crest 2) La Rocca Villas 3) Occupation Information (Janet) Dave Yrigoyen reviewed the update provided by Cathy Walker. F. Estonia Protocol This item will be removed from the Agenda until further notice. IX. ADJOURNMENT With members of the Housing Commission concurrence Chairman Jane Turner adjourned the meeting at 4:17 p.m. to May 9, 2007. PATTY LEON, RECORDING SECRETARY G:\RDA\Patty Leon\Housing Commission\Minutes\2007\4-11-07.doc