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Home My WebLink AboutPRELIM - HA - 05/10/07PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 10, 2007 CIVIC CENTER COUNCIL CHAMBER CALL TO ORDER Chairman Kelly convened the meeting at 3:05 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Cindy Finerty Member Jim Ferguson arrived at 3:08 p.m. Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, A,CM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Lauri Aylaian, Director of Community Development Patrick Conlon, Director of the Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Doug Van Gelder, Director of Information Systems Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Travis Witten, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./CDF Frank Taylor, Asst. Chief, Palm Desert PolicelRiverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Agency Board, Chairman Kelly adjourned the meeting to Closed Session of the City Council at 3:10 p.m. He reconvened the meeting at 4:05 p.m. PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 10, 2007 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of Apri) 26, 2007. Rec: Approve as presented. B. REQUEST FOR AUTHORIZATION of Grants of Easement to Southern California Edison Company, Verizon, and Time Warner Cable for Facility Service Installations at the Laguna Palms Apartments. Rec: By Minute Motion, authorize the Chairman to execute the respective Grants of Easement in form acceptable thereto. Upon motion by Spiegel, second by Ferguson, the Consent Calendarwas approved as presented by a 5-0 vote of the Authority Board. IY. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS None VII. CONTINUED BUSINESS None VIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. HA25760 — EXTERIOR RENOVATIONS AND SITE IMPROVEMENTS AT LAGUNA PALMS APARTMENTS, 73-875 SANTA ROSA WAY, PALM DESERT. Member Spiegel asked if a sprinkler system was not considered when staff first brought forward the renovation project. Member Ferguson commented the Change Order was a large amount. P� PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 10, 2007 Project Coordinator James Conway agreed it was a large amount. In response to Member Spiegel's comment about the sprinklers, he said they were not a requirement under the current City Ordinance or by building officials. However, when the Fire Department went out there to monitor the project and to make sure lanes of access were appropriate, they requested the fire sprinkler alarm system be considered. Staff reconsidered adding them given the extent of the project and the long-term commitment to the housing portfolio. The original proposal was submitted for $477,000, which was quite large for the Agency to handle. A second proposal was requested, and it came down to an all inclusive price of $311,000. At that point, staff and department heads felt it was appropriate to come forward with the recommendation of staff to implement the system. In further response to the total amount being requested, Mr. Conway explained that the Change Order was made up of three components. The first was the addition of a fire sprinkler alarm system at a cost of $311,000. The second element was the electrical rewiring of the units. In the demolition part of the project, the contractor removed all exterior stucco as opposed to doing skin coat, which provided an unexpected opportunity to rewire units from the exterior. He said initially when the bid package was being put together, rewiring was considered, but the inside of the units would have had to have been torn up, with drywall being replaced, costing between $10,000 -$12,000/unit. Therefore, the electrical engineers recommended leaving them as is. Now, the opportunity presented itself to upgrade that system from the exterior. Upon further question, Mr. Conway replied there were 48 units at Laguna Palms, located on Santa Rosa Way. The third element included minorinteriorwall configurations, upgradesto existing cabinets, and sewer clean-outs. The three components in total, minus a deductive change where an exterior perimeter wall was pulled out, made up the $693,530.98 Change Order. Upon further question, Mr. Conway confirmed the Change Order would be out of the Redevelopment Agency fund. Member Spiegel moved to, by Minute Motion, authorize: 1) Change Order No. 1 in the amount of $693,530.98 to the subject contract with Portrait Homes, Inc., Corona, California, for interior building renovations not previously specified for the subject project; 2) Chairman to execute same; 3) Director of Finance to appropriate $693,530.98 to Account No. 871-8610-466-4001 for this purpose. Motion was seconded by Benson and carried by a 5-0 vote. [c3 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 10, 2007 IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DlRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT With Authority Board concurrence, Chairman Kelly adjourned the meeting at 5:07 p.m. RICHARD S. KELLY, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 4